MINUTES OF MEETING LAKE ASHTON I
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Lake Ashton Community Development District was held on Monday, March 15, 2021 at 9:30 a.m. at the Lake Ashton Clubhouse Ballroom, 4141 Ashton Club Drive, Lake Wales, FL.

Present and constituting a quorum were:

Robert "Bob" Plummer Mike Costello
Harry Krumrie
Steve Realmuto Lloyd Howison
Also present were: Jill Burns
Jan Carpenter
Christine Wells Alan Rayl
Matt Fisher Annie Toth Jeff Brown

FIRST ORDER OF BUSINESS

Chairman
Vice Chairman Assistant Secretary Assistant Secretary Assistant Secretary

District Manager, GMS District Counsel Community Director District Engineer
Field Operations Manager Metz Culinary Management Metz

Roll Call and Pledge of Allegiance

Ms. Burns called the meeting to order at 9:30 a.m., called roll, and the pledge of allegiance was recited. Five supervisors were present at roll call.

SECOND ORDER OF BUSINESS	Approval of Meeting Agenda
Mr. Plummer: We have approval of the meeting agenda and we would like to change that a little bit and move the attorney report to the beginning. Other than that change, does anybody have anything else for the agenda? Hearing none,

On MOTION by Mr. Realmuto, seconded by Mr. Krumrie, with all in favor, the Meeting Agenda, as amended to move the attorney report to the beginning, was approved.

THIRD ORDER OF BUSINESS	Public Comments on Specific Items
on the Agenda (the District Manager will read any questions or comments received from members of the public in advance of the meeting)
Mr. Plummer: I received no forms. Jill, do you have any forms? Ms. Burns: No, and there is no one on the line.
Mr. Plummer: Okay, we will move on to the next item.

NINTH ORDER OF BUSINESS	Attorney's	Report	(This	item	was
taken out of order)
Ms. Carpenter: Thank you very much. I hope I don't have to jump, but I may have to so I appreciate the change. It was a very quiet month. The only thing I'm reporting on is for Supervisor Realmuto, the question on the liquor license. We confirmed with Metz that they still have the temporary license. We were hoping that the permanent would come, but the temporary license and the type of license they applied for is a typical license. There are no restraints on it. So, there does not appear to be any conditions for allowing people or not allowing people in the license the way it's currently drafted. Metz is getting with their counsel to make sure that there's nothing that they are unaware of. I have not yet heard back, but I will report when I do. I doubt there will be any issues with it. Are there any questions on that?
Mr. Realmuto: No, thank you for that Jan. Is there any update on Vernick?
Ms. Carpenter: No update at all. Apparently, there' s been no communications between he and the Lake Aston II folks. I think we're status quo at this point.
Mr. Plummer: Anything else for Jan? If not, thank you for your report and if you need to go, feel free to do so.
Ms. Carpenter: Alright, thanks very much, I appreciate it.

FOURTH ORDER OF BUSINESS	Consideration of Minutes from the
February 8, 2021 Board of Supervisors Meeting
Mr. Plummer: Next on the agenda is the consideration of the minutes from the February 8th Board meeting. Those have been presented electronically, are there any corrections, or additions to the minutes? Seeing none, I'd entertain a motion to approve.

On MOTION by Mr. Howison, seconded by Mr. Realmuto, with all in favor, the Minutes of the February 8, 2021 Board of Supervisors Meeting, were approved.

FIFTH ORDER OF BUSINESS	Restaurant  Update -	Ashton Tap &
Grill
A. Presentation of Restaurant Financials for January
Mr. Plummer: Next on the agenda is the restaurant update. I believe that Annie and Jeff are both here.
Mr. Brown: Morning everybody. January's invoice was pretty high, it was impacted as I had mentioned last time by some opening costs and some adjustments that were carried over from December. Some of our specials tended to run kind of high, which is having an impact. We are doing an analysis of all sales. We pulled a report and I can share with anybody that really wants it; it shows every item that is sold from the day we opened. As we go through it we are going to be looking at items that sell well, and those that don't sell well, and looking to make any adjustments we need to make. In February we start to see things kind of stabilize. Food costs are already coming down a little bit, and those February sales was on the low side. There was an adjustment  in February  of
$2,020 in sales that we due to error in input from December 27th•  We lost one of our
busiest days, generally Fridays are by far our busiest day, Friday. We lost one of those days due to the plumbing issues, so that probably impacted that bottom line as well. But we did see February had fairly slow sales. Just to give you the trends, January was $2,518 a day, February was $2,369, March to date is $2,637. We have seen sales increase, in fact in the last few days it really increased. Our labor was much better, and we see a pretty significant decrease in labor in February from January. That's kind of what you would expect when you open up a restaurant. First few months you will get hit with a lot of charges, because you have a lot of training labor and a lot of time put into it. I tried to get just some notes for everybody. Does everybody have those notes?
Mr. Plummer: I think we do.
Mr. Brown: I tried to give you some notes so you can kind of understand what's going on month to month. We will try to do that and provide you with just notes as to what

happened with sales, anything that's happened with food costs, or be different for the month.
Mr. Krumrie: I know in February we had like three or four days where it was cold. Going forward, we are not going to have many cold days anymore, but we do have bugs. How do you stand to be out there after 6:00 p.m.? Because we are going to have to address that in some way or another.
Mr. Brown: Do you have the same issue at the pool itself? Mr. Plummer: I don't know.
Mr. Realmuto: That time is not popular with people to be in the pool for that reason and also because they are eating.
Mr. Plummer: That's a good point.
Mr. Brown: It's hard to take control of an area like that, and the ceiling fans will tend to help if you turn the fans on. It will probably help some. We are probably going to have to look at some way to spray the area or something to get that under control.
Mr. Costello: Instead of spraying the area, would we want to do bug zappers?
Mr. Brown: They might help some, I'm not sure how much they would help. I'm not sure if they are still available but I have used a unit one time with a propane tank. Mosquitos are very territorial and won't go more than 100 yards in their whole life. So, if you can kill a generation, then they don't tend to come back. We had looked into getting one of those, I think those are about $500 or $600.
Mr. Costello: The only reason I say that is because food and chemicals usually don't mix. When you talk about spraying, people are going to become a little bit leery when they see somebody out there spraying something. I'm not saying that it will be done through the course of their meal, but all I'm saying is people will know that place has been sprayed. I thought that maybe the bug zappers would be a better choice.
Mr. Brown: Well, we can try that. We can try what I'm talking about if those are still available.
Mr. Realmuto: I just want to point out before we consider too many solutions like that. There are perhaps some longer-term solutions too. I know a lot of people have expressed an interest in seeing some screening in the outdoor area, that would address both the sun and the birds getting in and the bugs. So that might be the longer-term

solution, granted it would be a much greater cost. We should keep in mind that might be what we want eventually.
Mr. Costello: We've looked at screening in the past and we were quiet surprised at the numbers that were given to us for screening. For a solution to the problem right now I would think we could either spray, or like I said, bug zappers would be maybe a better choice.
Mr. Plummer: Are there questions for Jeff or Annie?
Mr. Krumrie: Annie, you want to talk a little bit about the latest on the surveys? Ms. Toth: We had another 100 come, and we started them Friday. Overall it was
90% great feedback on the food and service. We are looking to get center pieces on the table. Other than that it is going great.
Mr. Krumrie: Christine and I have been talking about forming a focus committee and pertaining to those items as well. We've put together maybe a half dozen people or so, who have had some experience in something to do with food and restaurant. We want to get that going in the next week or two hopefully. We are not talking about operational things, we are talking about structural things that do well so we can improve the restaurant.
Mr. Realmuto: First of all, I just wanted to thank both of you for making an effort in getting us that February statement. Quite frankly the January statement was a real cause for concern, so the February statement alleviated a lot of those concerns that shows we are definitely heading in the right direction. I thank you , I know it was no small effort to get there. That said, it's clear we still have a lot of work to do to even get to the pro-forma statement, which is essentially the proposed budget. I know you are working hard at that, and I can see that when you point where we are on the daily numbers. So, I look forward to seeing the future improvements both in income, and I hope we can help you with that by having more events here and booking more events that would utilize catering services, I think we need to make a real effort to do that. I'd also like to see the restaurant watching the bottom line very closely. I think you know the work you have to do in getting the costs of sales down and perhaps labor. I'd appreciate it if you'd keep a close eye on that and keep pointing out any opportunities for improvement that you see. I personally found your commentary provided with the February numbers very useful. It provided a lot of insights,

but the one I bring to the Board's attention is the opportunity to reduce costs. I didn't realize that essentially the linen table cloths were costing us $800 a month or actually, every 4 weeks. If we are looking to do a better job in balancing the budget, maybe we could make less use of that. There's a lot of insight that might come from you guys pointed out, to help with improvements in the future. You mentioned you were running a sales analysis report, I'm not so much interested in detailed sale report, but I would be interested in your analysis of it and ways you can improve the cost of itself. Thank you.
Mr. Plummer: I assume then that you guys will move forward on the mosquito issue? It doesn't need any Board action because that will be a restaurant project. Anything else for the restaurant? If not, thank you for that report. We appreciate that. Have a good day.

SIXTH ORDER OF BUSINESS	Old Business
A. Discussion Regarding the Fiscal Year 2025 Survey Update (Requested by Supervisor Realmuto)
Mr. Plummer: Next on the agenda is under old business, discussion regarding the Focus 2025 Survey update.
Mr. Realmuto: As I think you all know, the work of the Focus 2025 was divided essentially into three phases. The first of which was brainstorming and putting together the survey. The second of which was actually putting the survey out there and administering it to residents. The third phase will be analyzing the results and providing the data and analysis of the data to Supervisors and the community. I'm pleased to report that the group itself first of all, the response has been very enthusiastic by residents. We started out with roughly 25 residents from the entire community. Even at recent meetings we've been having a pretty steady group of 16 people that report diligently on it throughout the time. Those are divided equally between Lake Ashton and Lake Ashton II. So again, there's been a lot of interest in residents in putting forward the work to get this survey out to the members of the community. I'm pleased to report that we were a little bit ahead of our goal and released the survey in very early March. The response has been nothing short of phenomenal. We've had at last count; I believe over 870 responses. Compared to any previous surveys that we've done, the response rate far exceeds what we've gotten in the past. The survey is still open, so if anyone is listening to this and hasn't responded,

or taken the survey yet, I urge you to set aside 15 or 20 minutes and do it. I don't believe the committee has set the end date for it, but what they want to do is be sure there is an article in the LA Times about it to reach those folks who might not use electronic media,
and leave it open for approximately a week after that. I anticipate them closing the survey somewhere between April '71h and April 9th to give those folks who don't use electronic media the chance to complete it on paper. I do want to say the committee strongly encourages everyone to complete it electronically,  it's a lot more work for the members
of the committee to receive a paper survey. Essentially what they have to do, is enter what you've put on the piece of paper into the computer the same as if you had taken it. So if you at all can complete it electronically, I'm sure they would appreciate that. I believe the committee plans to put out an interim report, which is essentially providing the data as collected as soon as they can after the survey closes in time for our April meeting and at least get a sense of what the community feelings are on different things. They also want to put out a more detailed report that, of course, will take them longer to do the analysis and write it. This is a great time for Supervisors to get any feedback to the group and influence the remaining phases. Any questions? Feedback?
Mr. Plummer: Any questions? Thanks Steve to you and the committee and the persons that who have helped with putting that survey together and collect that data and all the other items that go along with that. Thank you very much.

SEVENTH ORDER OF BUSINESS	Discussion	Regarding	COVID-19
Procedures
Mr. Plummer: Moving to the next item on the agenda is discussion regarding COVID-19 procedures. The first thing that I would like to say before we get into procedures is we have been investigating for the last three months or so to bring the vaccine site to Lake Ashton and have run into road block after road block after road block. However, having said that, we knew all along that notice for us bringing vaccine site was going to be on very short notice and it is on very short notice because we will have a vaccine site here tomorrow. There will be a company that comes in and does that. The time frame is up in the air at the moment, but as soon as we get that time frame for tomorrow it will be here. I believe on the survey we showed 289 folks requesting vaccines.

I don't have the number on how many have had vaccines. Do you have that number, Christine?
Mr. Realmuto: It was 80% that responded.
Mr.. Plummer: It seems like it was close to 900, is what I think, but I just don't have the number in my hand. I caught her when she wasn't prepared.
Ms. Wells: There are 991 that have received the vaccine and that's out of 1,251 responses.
Mr. Plummer: Okay. The vaccine will be given in the ballroom tomorrow. The site will be in the facility. We will also provide that for staff as well, so that we all are getting the vaccines. I know there's a lot of question about that. There will be a blast that goes out shortly after this meeting to try to answer those questions. We'll talk about time frame as well. The company that does it is not being evasive on time, they are just not being specific. So, we are not sure exactly the time and that will be explained again in the blast. Any questions from the Board?
Mr. Realmuto: I just want to be clear on our messaging to the community, I think I heard you say Bob that's it's open to anyone in Lake Ashton. So if someone in Lake Ashton has not had the vaccine yet and they want it, they should plan on coming tomorrow and the time to be announced. Correct?
Mr. Plummer: Correct. Any other questions? If not, under the COVID-19 Procedures, we need to discuss some items that we have before us that as far as restrictions that we have and if we want to relax some of those restrictions, increase some amenity use, policy numbers, etc. The first one I would like to talk about is the pool. That seems to be where I get the most questions. Right now 50 is the max in the pool. Now tell me what the max in the pool is without any kind of restriction?
Mr. Realmuto: In the pool itself the capacity max is 75, that's the pool itself not the
area.
Mr. Costello: As far as I remember the capacity of the pool is determined by the
filtration system. Am I right or wrong?
Ms. Wells: The bathing load is 75 for the pool.
Mr. Costello: But it's determined by the filtering capacity, not by square footage or anything else in the pool.

March 15, 2021	Lake Ashton COD

Ms. Wells: I'm not sure the exact formula. It's determined by the Department of Health.
Mr. Costello: The last time we went through it, we were told that it was determined by filtering capacity and capability of the pool. So, I don't know that you are going to get an honest count as far as how many people safely can be in that pool with the COVID.
Ms. Wells: When we talked to the pool operator when this first started to determine the capacity, they seemed pretty safe with the numbers that we had. The main thing was social distancing ability.
Mr. Costello: That's what I'm trying to say, yes.
Mr. Realmuto: First of all Bob, I wanted to say I agree with you and I think our most urgent need for adjusting capacities is in the pool. As one of the residents who's there during the peak time when we have hit the limit of the current one of 50 within the area, and in case you don't know we hit that limit each of the last 2 days. Mostly due to the weather and I suspect spring break visitors. Guests have been asked to leave right around, I think it was around 3:00/3:15 pre daylight savings time. The time shifted closer to 4:00 on Sunday. I think at 1 point, there were 58 to 60 people in there. So, guests were asked to leave, whic.h is really a terrible thing to have to do. Then½ hour later, we were well below the capacity limits. Having been in the pool during that time and felt entirely safe with the people in the pool itself, I have to say that I'm pretty confident  there  could be 50 people in the pool socially distancing safely. I would feel comfortable seeing the limit raised to that and I personally think that other than the requirement to maintain social distancing, there shouldn't be any other limits in the area. That would make the security officers job that's on duty a lot easier, and they put a lot of effort into counting and it's not an easy thing to do, because by the time you get from one end to the other the people have shifted around. So it would be a lot more consistent thing if we simply had a limit in the pool and I think it will still be enough to keep people safe.
Mr. Plummer: You threw the number 50, which is what we are already at. Are you meaning 75?
Mr. Realmuto: No, I mean 50 in the pool. There is a big difference between 50 within the fenced area and 50 people in the pool. Typically, there's no more than 25 to 30 people in the pool. I don't think we've ever hit 50 people actually in the pool, at least not

March 15, 2021	Lake Ashton CDD

since COVID. So to me it makes a big difference if you are limiting the number within the fenced area. There's typically the same number or more people just sitting outside the pool as there are in the pool.
Mr. Plummer: So you are saying 50 actually in the water?
Mr. Realmuto: In the water. Unlimited around the pool as long as social distancing is being maintained. Yes, that would be my suggestion or if it needs action.
Ms. Burns: I can tell you that a lot of Districts have started lifting the capacity on their outdoor facilities. They are staring to go back to their regular bathing capacity and not putting additional limits on that number.
Mr. Costello: I think mostly that social distancing is going to be up to the individual. I mean whatever a person feels comfortable with, they're going to do it. And I mean let's face it, we are social people and we know our neighbors and we see a neighbor at the pool and we are not going to think twice about going over to talk to them or something of that nature. I can't say how many people are going to be in the pool at any given  time. But by the same token, if we eliminate the mandate of 50 people, I think it's simply going to be up to the individual what they feel comfortable doing, period.
Mr. Realmuto: It's important to understand what we are talking about. What we are talking about is what number the guard is going to count before he ask people to leave. Then people's plans are going to be upset. It's not a pleasant situation. So, what I'm suggesting is that 50 people actually in the water can, if they choose to of course, socially distance. The pool is large enough to accommodate that. So, I'm suggesting that if we have a limit, 50 in the water, in the pool. The hot tub already has a capacity, or limit of 4, which I don't believe you can safely do.
Mr. Plummer: But by your same token, your estimation was is basically, or not more than about 35 in the pool at any given time?
Mr. Realmuto: Yes, that's during peak period.
Mr. Plummer: If that's the case, why don't we just go back and open the pool and go? If we are not at 50 capacity anyway, if the capacity is around the pool and they are social distancing, so be it.
Mr. Realmuto: I guess it's a matter of residents who are more concerned about  that feeling safe in their pool, is the other side of the equation. It doesn't take many parties

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of more than 5 people to quickly change that number. When someone brings a large number of guests in the pool, it quickly increases by 10 or more. I'm open to either suggestion.
Mr. Plummer: What's the pleasure of the Board?
Mr. Krumrie: -Let's increase capacity up to a max of 75, I think.
Mr. Plummer: So you are saying take, basically take the restriction off, is what you are saying? Go back to what it was before? Go back to normal?
Mr. Krumrie: Yes.
Mr. Realmuto: And that 75 refers to in the water, right? So we are not having any limit within the center?
Mr. Krumrie: Yes.

On MOTION by Mr. Krumrie, seconded by Mr. Costello, with all in favor, Lifting the Capacity Limit in Place at the Pool and Returning to Regular-Bathing Loads, was approved.

Mr. Plummer: While we are still under COVIO procedures let's talk about capacity of other venues such as the Ballroom, the card rooms, everything else. Let 's get a discussion going on that as well and make those adjustments as we see to believe they should be. Do you want to address any of the Christine since you deal with the capacity in those rooms most of the time?
Ms. Wells: Do you just want to go room by room, or do you want to address the rooms we are having capacity issues with now?
Mr. Plummer: What's the Board's pleasure?
Mr. Krumrie: We should include the restaurant as well. Annie and Jeff here too. Mr. Plummer: Yes, that's part of the amenities as well.
Mr. Realmuto: Perhaps we could start with the rooms we are having issues with.
Mr. Costello: And at this time, are there any restrictions being handed down by the state? I thought they had opened it up.
Mr. Plummer: Yeah, the state has taken away their restrictions as far as that goes.
Ms. Wells: I will start with the Ballroom, it is probably the most capacity restricted right now. The normal fire capacity is 550. Currently our capacity is 125. We do have

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some outside events that have went elsewhere  due to the capacity restrictions.  I talked to Sheila and judging by some of the resident only events we have had here and outside, I think we could safely increase it to 200. We've never had an event with 550 people. The most that we've had is our entertainment series which we are not having this year and with outside events the most that we normally do it 350. So, 200 would still be a restriction.
Mr. Plummer: What is our average on outside events?
Ms. Wells: It's usually about 250. 300 to 350 is one of those that we have every once in a while. The majority are probably between 150 and 250.
Mr. Realmuto: I would like to suggest that we consider different for resident events versus the rental of the Ballroom. My concern is that we are losing not only rental business but the catering that would go along with it. Residents aren't in here when it is rented out and it is thoroughly cleaned, so there is really no risk to residents. In the case of rentals. I'd like the number to be essentially what people are interested in. From what Christine has said, it sounds like that is 300 to 350.
Ms. Wells: We could set the capacity at 350. It's very difficult to have a group of 400 in here because of parking and things like that. Normally when someone calls to book the room we don't even recommend them having it here if they are going to have 400,  just because it creates so many issues with parking. I agree with Steve that there is no residenUnonresident interaction for the most part and it is cleaned thoroughly.
Mr. Costello: We are going to have to have security make sure that we don't have people wandering through the building when these events go on.
Ms. Wells: Security has been doing a really good job since we started allowing outside events to occur here, with keeping them in the Ballroom for that exact reason. When we clean, we clean all the way to the back entrance because that's where most of them go and come from.
Mr. Plummer: Let's talk about resident events, from what I understand we are going back to normal on the outside events. Right now we are at a 125 capacity for resident events.
Mr. Costello: What has been the average participation over the last few months?
Ms. Wells: We've been able to work within the capacities for a lot of the CDD events. I know some of the resident events have sold out. My concern is I have seen an

increase in the past couple of weeks of people buying tickets, and we are going to start hitting capacity very quickly, probably before our next meeting. So, I would suggest that we look at increasing resident events to that 200 mark where we can still socially distance. I would recommend increasing the table capacity from 4 to 6 with some events, or we could keep it at 4 and put more tables in. 125 is four rows across and seven rows back. If we can increase the table capacity from 4 to 6, that would help us get the amount of people up. And we can address this again in April if we are having issues with that 200 mark.
Mr. Realmuto: We are still keeping the mask requirement indoors I assume? Mr. Plummer: That's the next item on the agenda.
Mr. Realmuto: We need to know that though. We might feel differently about the capacity if masks were required versus if they weren't. I would feel comfortable with what Christine is recommending and even giving more leeway for it to be adjusted as time goes on. Lake Ashton is already at the 80% vaccinated number for herd immunity. We may want to be able to adjust the capacity between meetings.
Mr. Plummer:.200 is the number for resident events.
Mr. Realmuto: Do we want to cap it at 200 or allow it to be increased? Mr. Plummer: The max in this room is 550, half would be 250.
Mr. Realmuto: Christine, how many are here when the entertainment series is sold

out?

Ms. Wells: 460.
Mr. Costello: But we have nothing schedule like that.
Ms. Wells: Our next theatre style seating is on April 10th, and we've only sold 140

for the show.
Mr. Costello: Have we sold out any of the shows?
Ms. Wells: Not right now. What we did was we went to the magic show and comedy show having 2 showtimes so we could accommodate a greater number of people. If we did 1 showtime we would have sold out.
Mr. Costello: At 200 it would more than likely cover the number of seats needed?

Ms. Wells: I feel like it would at this time. As more people are getting vaccinations, they are wanting to get out and do things. I see that number increasing over time. I think  if we have the flexibility to increase it we should.
Mr. Costello: We are going to have another meeting next month and we can revisit and make adjustments that are needed then. For the most part, it's like the pool. If you're not comfortable you're not going to show up period. You're not going to buy the ticket.
Mr. Plummer: Are we fine with the 200 number for resident events and no limit on outside events?
Mr. Realmuto: Can we discuss the mask requirement?
Ms. Wells: Did you want to discuss any other capacity issues in the rooms? Mr. Plummer: You tell us what needs to change in the other rooms.
Ms. Wells: The other two rooms I think of off the top of my head are the card room and the bowling alley, possibly the craft room and conference room. Right now the capacity of the conference room is 4, so we could increase that slightly. People have been coming to me about the bowling alley, we are starting to have capacity issues there.
Mr. Howison: I'm in favor of no restrictions. In the bowling you have to wear a mask currently, but what if you order a beer and want to drink it in the bowling alley? You still have to wear a mask? Some of this stuff doesn't make sense.
Mr. Plummer: The CDC is now recommending that if you are gathering in groups that are all vaccinated then masks are not required.
Mr. Realmuto: I believe that was small groups, maybe 6 to 10. I don't remember the exact number.
Ms. Burns: I think the intent was small family gatherings.
Mr. Howison: Does every room have a max capacity established? Ms. Wells: Yes, by the fire code.
Mr. Howison: It seems like we are making this too complicated. Could we say 75% capacity or something like that and enforce social distancing and require a mask for now? We have another meeting in a month and if we want to change things then we can. People are coming out and have been vaccinated and you can see in the community that more people are comfortable gathering together. If people don't feel comfortable being around others, then they won't come out.

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Mr. Costello: How are we cleaning and sanitizing the facility after it has been used?
Ms. Wells: After each event Matt and Jared sanitize all the tables, vacuum, hit the door knobs. They do the door knobs throughout the day, you'll see them walking around with a rag and sanitizing. At the restaurant they do the bathrooms. We have a pretty good grip on that in addition to the air purifying system that we have installed.
Mr. Costello: The air purifier system alone was probably one of the best investments we made. As far as I know we are sanitizing this place on a daily basis. We are doing everything within our capacity to try and make sure that we don't have a problem with this.
Mr. Realmuto: I agree with the idea of personal responsibility, but we don't just represent ourselves we are here representing all of the people in Lake Ashton and it is an older population with a lot of people who have various concerns. If we were to remove all limits including the mask requirement some people would no longer be safe. Yes, they could make the decision not to attend but they are our constituents who are paying for this. Shouldn't they be able to feel safe going to at least some of the events in their community? I feel the need to speak up on their behalf.
Mr. Costello: I agree. I think we should do everything to eliminate the problem within the community. I hope a month from now we can get rid of the masks.
Mr. Howison: Why don't we consider this, 75% capacity limit for resident events, remove the limit for outside groups in the Ballroom, maintain mask requirement and maintain required social distancing.
Mr. Plummer: I like the 75%.
Mr. Costello: How many people are waiting at any given time in the restaurant to get a seat?
Ms. Toth: As busy as we are on Fridays, Saturdays, and Mondays we have people sitting outside.

Ori MOTION by Mr. Howison, seconded by Mr. Krumrie, with all in favor, Allowing 75% Capacity in all indoor amenity areas and masks and social distancing remaining in place, was approved.

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EIGHTH ORDER OF BUSINESS	New Business/Supervisors Requests
A. Discussion Regarding the Fiscal Year 2022 Budget and Capital Projects List
Mr. Plummer: Typically for the 2022 budget we have a workshop. Jill, can you remind me what month we normally do that?
Ms. Burns: It's usually in April. Mr. Plummer: Thank you.
Mr. Realmuto: The idea of putting this ori here was just to start a discussion so that we come more prepared to the April meeting where this will be brought up. I believe Christine was prepared to walk us through this.
Mr. Plummer: Before we get to the Capital Projects let's make a decision based on the budget meeting. Does the budget meeting need to be prior to the April meeting or just in April?
Ms. Burns: We can hold it in conjunction with the April meeting. Those meetings don't tend to run very long, so I don't see why we couldn't do a budget workshop immediately followed by a Board meeting if necessary because we have items that require Board action.
Mr. Costello: In the workshop we can't vote on anything.
Ms. Burns: In the past we have advertised it as a budget workshop with a Board meeting immediately followed if necessary. If something comes up that needs Board action then we can vote on it then. A lot of times we have the workshop in place of the Board meeting in April.
Mr. Realmuto: I believe we need to have ,an April Board meeting for one thing, to review what is required from the restaurant. Their plan for the next fiscal year is due to us
on April 1s•t So, we will need to have a Board meeting.
Mr. Plummer: I think having a budget workshop first followed by a Board meeting and getting that done in one day is my suggestion.
Mr. Realmuto: If we are going to do it the same day frankly I don't see the point in calling it a workshop. Let's just do it at the meeting.
Ms. Burns: There are two different reasons why you hold a workshop instead of just a regular Board meeting. At the workshop, the attorney and engineer don't attend so you aren't incurring their costs if you have discussion for an extended amount of time. If

we think the budget workshop will take a couple  hours, then you might consider  holding it separately from the Board meeting.
Mr. Plummer: We could do a 9:30 a.m. budget meeting and it could take around an hour, and then the attorney and engineer could come at 10:30 and we could have a regular meeting following it.
Mr. Realmuto: I think that makes sense, I'm okay with doing the workshop to save money. The other consideration is that April is also the scheduled date for a joint meeting. It would be the first joint meeting in six months, so I do believe we need to have that joint meeting. It's scheduled to be after our meeting at 11:30 a.m. If we are going to hold that we might consider starting a half hour earlier so we are not too constrained.
Ms. Burns: You're suggesting the workshop at 9:00 a.m., Board meeting at 10:00 a.m., and joint meeting at 11:30 a.m.
Mr. Plummer: That works for me.
Mr. Realmuto: I would be in favor of that. Mr. Plummer: Moving on to Capital Projects.
Ms. Wells: I'll go line by line. First is a resident request from the Pool League for  an additional pool table in the game room. They came up with a plan to change the setup of the room to accommodate the additional pool table. A used pool table similar to what we have is $2,500 and a new one can be from $3,500 and $5,000. Next is additional card room/game room chairs. We need a total of 12 chairs, and I based that on full capacity. That's  8 for the card room and 4 for the game room. I don't have a quote yet on that, and I hope to have one by the next meeting. The next item is the walkway from the golf cart path to the bocce ball court, the price we were given is $1,845 for a paver walkway. We did only receive one quote for this portion of it, so it is likely that there may be a cheaper quote  if  the Board  approves  this and we go out for more quotes.  Almos-t  all the  ones  I
.mentioned so far are requests from residents. The tennis court, bocce court, and pool table have all been resident requests. The walkway from the parking lot to the tennis court, right now there are stepping stones and mulch. It's kind of a maintenctnce nightmare, and we have to keep an eye on it so we avoid a tripping hazard. For a concrete pathway there it's $2,250. The next item is a self-priming pool pump and this has been on the requested cap projects for a few years. The price is $9,500. After that is security

golf carts, this will include 2 new golf carts. They are new carts and the retailer said that the carts quoted would last us up to 10 years. That quote was $15,300. The next item that we touched on in the Reserve Study and could be part of a bigger Ballroom refurbishment would be to enclose the activities desk area. It includes an enclosed structure, drop ceiling, lighting, electrical outlets, demo of the current office wall, and window that is accessible from the foyer. That totals $26,000. That was a high number, and it's a big thing to quote. They gave me a low of $22,000 and a high of $26,000. The next item would be an enclosed storage area. This would be in the East parking lot area where there is currently the green fence that attaches to the side of the bowling alley. It would include a structure that is 24'x33' with minor electric for outlets and lights only, removal of asphalt and a new concrete slab. It would take away about 4 to 6 golf cart parking spots. We talked about replacing the restaurant awning and adding retractable screens and also extending the awning to cover more area in the back. The retractable screens would be in sections, so you could close one section at a time or close them all. I am waiting on a quote, he was supposed to have one to me Friday. I added the Lake Ashton Blvd landscape refurbishment, we had talked about the refurbishment of the front entrance as well as the Blvd and it was recommended by staff to move forward with the entrance and hold off on the Blvd. This price, and it is a rough price, Dana said it would include the removal of the Magnolias and there are around 40 total and replacing those with 40 Japanese Blueberry. Staff has recommended doing that part first. The original plan that we presented included removal of the Magnolias and replacing with Japanese Blueberry and removal of all the hedges and replacing that with various items. I feel if we can move forward with this, the Magnolias are the big issue here, and then we can evaluate what it looks like after we've done that. That is a total of $28,250. Next is pavement management, I got with Alan and he recommended that $90,000 be placed in there. That includes $60,000 for the Berwick repairs and $30,000 for miscellaneous pavement repairs as needed. The last 3 items are just contingencies; stormwater management for $25,000, restaurant equipment for $25,000, HVAC for $25,000.
Mr. Realmuto: I wanted to say that I have been working with Christine to make sure we got some of these numbers so that we have numbers to work with, it doesn't necessarily represent a recommendation by anyone to include the individual items. I

certainly have comments on a few of them. Before we go there I want to point out that there were two items from the Reserve Study that we talked about last month that I wasn't 100% clear on the direction for those. The most obvious one is the tennis and shuffleboard court painting. I think Mike you said their recommendation was that it could be deferred to 2022 or possibly 2023. My question would be, should it be included here?
Mr. Costello: From speaking with Phil Hines, I would think that we could hold off until 2023. I brought up the thing about the lights, we have got to look into that. We have to be·  ready and proactive so that when these contracts start ending we don't get stuck with a bill for $200,000 or $300,000. We have to be ready when these contracts start coming up.
Mr. Realmuto: I agree with you Mike. I think we need to go back and add it to the Reserve Study, but the first contract that would come up where we do that is 5 years out.
Mr. Costello: I don't want to wait until a year out.
Mr. Realmuto: I agree. That's a reason to add it to the reserve study now. The other thing was actually the Reserve Study itself or another Reserve Study. I think Jill has some information about this under the Manager's report, and there's a quote in there.
Ms. Burns: The last Reserve Study was done in 2017. Reserve Advisor's recommendation was to update every 5 years. Additionally we have acquired some new infrastructure like the bridges and cart paths that are not accounted for in that Reserve Study. I think Christine has done a great job of updating the one we have. I asked Reserve Advisors for a quote and it did increase a little bit because there are some new amenities.
Mr. Realmuto: I appreciate that quote. Now that we have it I want to suggest that as far as the amenities go we probably have a better idea of where we are with those than someone from the outside coming in. It did go up from their previous total of $4,700 to $6,700. I personally don't feel it would be that beneficial to do at this time. That's not to say we shouldn't in the future, but I think we have a good handle between our professional staff than a third party.
Mr. Plummer: I agree, I think staff has done a good job keeping up with the Reserve Study. I'm not sure that spending another $7,000 outside is really a good expenditure.
Mr. Realmuto: This could be done at the workshop, I don't know if you want each of us to comment on the Capital Projects. There are some we probably feel shouldn't be

here, and I feel strongly about the contingency. For things like the self-priming pool pump, we shouldn't spend that money until it is necessary but the money should be in the budget. The $126,000 for the storage area, that number is in there so we all understand the dollar amount to actually increase storage. Looking at how some of our current storage utilized, I believe there is work that can be done there before we spend that kind of money.
Mr. Plummer: Every item has some merit, I don't want to lose sight of Mike's thoughts about the street lights and making sure we do set aside "x" amount of dollars per year to make sure we have that proper amount when the contracts come due.
Ms. Wells: One of the items on the Reserve Study and was on the Capital Projects at first that I put aside for the moment was replacement of some of the cardio equipment. I reached out to our preventative maintenance provider and they are researching costs. If it's leased then it wouldn't be in the Capital Projects list, but I should have more information on that fairly soon. If you don't want to go the leasing route then we may want to consider replacement of at least a few treadmills and ellipticals.
Mr. Realmuto: Will we have the lease quotes for the budget workshop?
Ms. Wells: Yes, you will. I should have them this week. They were just clarifying what models we wanted and he is working on a quote as we speak.
Mr. Howison: Listening to all this and having studied quite a bit over the past month, this is important stuff. Is an hour adequate for a budget workshop to go over and craft a budget that is workable going forward that we can vote on in our meeting?
Mr. Costello: The majority are things that are carried over from the year prior. You should be able to review it at home, take a look at it, and see what way you want to go. Not every item will develop a question, some are non-issues they will simply move on to the next year.
Ms. Burns: We are not asking the Board to approve the preliminary budget at the budget workshop. A lot of the focus of the budget workshop is to give Sharon and myself direction on what the Board would like to see in the preliminary budget that is presented to you for approval at the May meeting. We'll discuss increasing and decreasing items and items that you ultimately want to add.
Mr. Costello: What's the deadline on submitting the actual·bud get?

Ms. Burns: The preliminary has to be adopted by June 15th, and you have to send it to the county at least 60 days prior to your public hearing date. The tax roll is due to Polk County by September 15th• We generally do the preliminary budget in May, final budget in August, and that gives us enough time to finalize it and submit it the tax roll before September 15th•
Mr. Realmuto: It's in May that we are setting the maximum that the budget can be. Mr. Costello: We can change that in May and July.
Ms. Burns: It can be lowered. We need to set our cap because we have to send a mailed notice to all residents if we are going to increase the budget. If we are not increasing the assessment amount per unit then we do not need to send a mailed notice. Mr. Realmuto: The entire budget is a lot to go through, and that's why I try to put  pieces of it on our monthly agendas to tackle each of them. Last month was the Reserve Study, this month is the Capital Reserve list, and it will all come together at the budget workshop to incorporate into the budget. I think it would help those of us who want to do
some homework beforehand to have a draft copy proposed by staff.
Ms. Burns: We provide that before the budget workshop.
Mr. Realmuto: If we could have it two weeks before the meeting it would give those of us who wanted time to go through it in detail.
Ms. Burns: Sure, and that version is essentially going to have just the items that are tracking ahead and we think we need to increase looking at the actuals. It might not have everything the Board would want to add, that will be a Board discussion. It's not going to contemplate leasing the cardio equipment versus the purchase of it. We are going to look at the increases to engineering and attorney that have been tracking ahead and things like that.
Mr. Realmuto: You are essel")tially bringing forward last year's budget with anticipated increases from that.
Ms. Burns: Correct. Then the Board can say we want this added.
Mr. Howison: I just want to make sure we are disciplined in managing the residents money going forward and that we are thoughtful in putting together a budget. We need to exercise some discipline and I don't think historically we always have. I think too many things have popped up.

March 15, 2021	Lake Ashton COD

Mr. Plummer: Thank you Lloyd.
Mr. Costello: I can understand what you are saying. If you look back historically we have never had a special assessment. We always lived within what we set for the year. To get it straight, yes we have had things pop up kind of like COVID19 but we still lived within wj,at we set.
Mr. Plummer: Okay, are there any items on the Capital Projects list that need to be discussed individually or that we want to take off or move? We can do that in April too. Ms. Wells: In years prior, I would provide Supervisors with a folder that has the Capital Projects list, Reserve Study, updated budget, this year's budget, and the
proposed/preliminary 2022 budget.
Mr. Realmuto: I want to point out that at the April meeting we are going to have the proposed budget for FY2022 for the restaurant. That's going to play a major piece in knowing what we have to set aside for that. It will be important for us to have that, it may have a major effect on the budget.
Mr. Plummer: I think we need that the same two weeks prior so we have all the information.
Mr. Realmuto: By contract that is due to us by April 1st, that is two weeks. I do want
to point out that the budget is going to be anticipating where the restaurant is starting October 1st and we don't have a lot of operating history there and clearly we are not there
yet. I don't know if that should be the final number. Jeff and Annie, we recognize that you don't have a lot of data to work on looking backwards, and rather than looking at that as  a final number for all of FY22 perhaps you might get us ranges or worst case and best case.

NINTH ORDER OF BUSINESS	Monthly Reports
Attorney (Given at the beginning of the meeting)
There being none, the next item followed.

Engineer
Mr. Plummer: Engineer's report, Alan.
Mr. Rayl: Good morning, first I want to introduce Garret Poston from our office. He is just here to observe and see how we do these business meetings. Since last month's

meeting I've got some updates and we did get some quotes in from- contractors regarding some ongoing projects. The pool equipment drainage plan is out for bids, it will be a very simple activity to do to make sure that area will not collec·t  water and it will drain  through a landscaped area across the cart path. We got a bid in for bridge sealing, and I don't like it. We've asked for another one and we expect that this week. Ashton Club and Dunmore, we met with a contractor last week and came up with a plan to make that repair. For anyone who is not familiar there is a cavity behind the stormwater inlet, and there are fiberoptic lines down there. We've got a way to fix that by pumping a concrete slurry into the existing cavity and fill the void space so we wouldn't see any more dirt settling down and going into the storm lines. The quote from the contractor who has done other work in the community was $1,100. I think that's a fair quote, and I would ask for the Board to take action on that.

On MOTION by Mr. Krumrie, seconded by Mr. Howison, with all in favor, To Approve $1,100 Repair to the Inlet at Ashton Club Drive, was approved.

Mr. Rayl: Additionally, we talked about the stop bar locations at the intersections. We have one quote to black out the existing locations, there are 27, restripe using FOOT approved latex paint with reflective material in it. The total for all 27 would be $2,638. We also asked them for the thermoplastic alternative and it was over $16,000.
Mr. Realmuto: People not stopping at stop signs is one of our biggest traffic problems, I think. I would enthusiastically move to approve this.

On MOTION by Mr. Realmuto, seconded by Mr. Howison, with all in favor, The Quote from Parking Lot Services to Move 27 Stop Bars in the Amount of $2,638, was approved.

Mr. Rayl: We also have some pending and future things. We are waiting on bids to come in on our top ten pavement repair locations and this would be something that would fall in under that miscellaneous item that Christine mentioned. It has worked well for COD II. They set aside that $25,000 to $30,000 every year and they do those spot

repairs of areas on the roads. We have to make a repair on an inlet top which was run over and the lid was crushed, we are getting bids for that. A couple of those repairs have been made in the last 6 months and they were in the $2,000 range and I would expect that for this. We did an inspection on the stormwater ponds to be compliant with our SWFWMD permit and we had a list of 14 repairs that needed to be done. Some were just working on vegetation and Yellowstone has taken that on. Of those 14, 5 items have come completely off the list. We reviewed all these issues again last week now that the water levels are lower. We are down to 4 contractor repairs that we would like to get done and there are 4 other areas that we would like to ask Yellowstone to give some attention to. When we can get those things done our ponds can be certified by SWFWMD. There was a concern that was brought to our attention about the home construction, and if there were boundaries . They wanted to make sure that construction activity was inside their property not on COD property. Last week we delineated where are the property corners are there. You will see pink flagging and pink spray paint, that is the property boundary. We also sent an email about the dead tree in the conservation area. I checked with Chaz our environmental scientist representative with SWFWMD and she said to give her an outline of what we would like to do. We said we would remove the tree to the height of 6 feet above ground, we don't want to leave something to be a hazard. The work will be done by hand, there is no machinery back there. We are requesting a permit exemption, and we are sending that to her this week and she will reply back with a no permit required and we will be free to take down that tree. I have the rule citation for bathing load if anybody wants that. Supervisor Costello was right, it is based on 1 person per 5 gallons per minute of recirculation flow. I think that's all I have for the Board.

Lake Ashton Community Director
Mr. Plummer: Community Director's Report, Christine.
Ms. Wells: Our Farmer's Market has been doing very well, Carolina has worked very hard on getting vendors. I believe she has 26 vendors for this Wednesday's Farmer's Market. I ask that residents continue to support this. From November through March we've brought in about $500. The vendors are charged $10 per spot to insure that they
arrive. The next one is on March 1rt' from 10:00 a.m. to 2:00 p.m. in the clubhouse

March 15, 2021	Lake Ashton COD

parking lot. We have a great event for the month of April, there is a free event every single week thanks to our sponsors. It will end in a spirit week which will hopefully get everyone excited about spring in Lake Ashton. The rescheduled event for Ron Seggi, that will be our first theatre style event and it is on April 10th• The Doo Whop Reunion and Celebrate have been rescheduled for 2022. We are selling tickets right now for Carlos & Company dinner show and the price is $25 and includes a show and dinner. The Josh Blevins band will be here April 14th• Delivery and online ordering are now available from Ashton Tap & Grill for residents. The St. Patrick's Day dinner is on March 17th• We brought in around
$8,120 in newsletter revenue for the month of March. The distribution date for the April newsletter is the 1st and the deadline for article submissions was March 13th•   The  Monday Coffee, we are starting to do a featured group each month. We have the election on Tuesday April 6th for the City of Lake Wales. The polling location will be here for all Lake
Ashton and Lake Wales residents. I want to see if the Board wanted to add to the Capital Project list the replacement of the signs above the amenities to match the signs we installed for Ashton Tap & Grill. They look very nice on the newly painted walls. I can get a quote and add that to the Capital Project list for consideration at the April meeting. There was an issue where a resident put a can of paint in their trashcan which went into the garbage truck and then onto the road. There's a trail of paint on the road. We called a pressure washing company to give us a quote on removal of the paint. By the time they got a quote they told us if we don't handle it within a couple hours it dries and is now part of the asphalt. They were afraid if they did pressure wash it, it could damage the asphalt. Alan suggested that while the company is out here blacking out the stop bars, they could also black out that area. That is really the only fix. I had a resident who is very persistent about getting that fixed. Alan, I don't know what additional cost that would be.
Mr. Rayl: I've not encountered this before so I don't know. I can ask the vendor to give us a cost.
Ms. Wells: It's going to be either a black spot or white paint on the road. Mr. Realmuto: I don't think we should do anything about it.
Mr. Plummer: How far does it extend?
Ms. Wells: I can measure it and find out. Moving on, the bowling alley well point system is still on the checklist. We identified some additional repairs that are needed, they

were contributing to the water intrusion into the bowling alley, it was the piping issue that Annie and Jeff mentioned that shut down the restaurant for a day. The contractor for the bowling alley is recommending replumbing the restaurant, and that would solve the piping issues in the restaurant and the water getting from the restaurant to the bowling alley.  The well point system is installed and everything is going well, there are a couple minor carpet repairs that are needed. In the meantime there is a temporary fix in the restaurant. On the countertop replacement in the restrooms, I got an email from the contractor and the cabinet is scheduled for installation on March 25th and the bathroom might be closed for a day to install those. The painting in the foyer and main hallway and ice machine area, that is all complete and we've gotten a lot of compliments. We are slowly putting pictures back on the wall. I spoke with Dana at Yellowstone and they are scheduled to start the main entrance refurbishment this week. The TNR entrance accident repairs were completed, the repair was to the stop sign which was replaced. We received a check for reimbursement from landscaping. We received the salamander in the restaurant and that is scheduled to be installed.
Mr. Plummer: Are there any questions for Christine? I don't hear any. Thank you for your work.

Operations Manager
Mr. Plummer: Operations Manager, Matt.
Mr. Fisher: Staff met with Applied Aquatic to tour the community and review CDD ponds and they are looking fantastic. They are very responsive when issues arise. I have a long list under facility maintenance updates. I want to note that staff has been doing a lot of pressure washing and it does make the community better. The tennis courts look fantastic now that the black algae and mold is off. We will be doing the shuffleboard court next.
Mr. Plumme:r The main pond at the front gate where we put the grass carp in, is there any report on how the grass carp are progressing?
Mr. Fisher: I will have to ask. I am assuming they're growing. I will ask Archie and give an update next month.

26

Mr. Plummer: That pond looks cleaner and I didn't know how much to attribute to that or additional work.

District Manager's Report
Discussion Regarding Updated Reserve Study
Ms. Burns: The only item I had was the Reserve Study which we already went over. I don't have anything additional.
Mr. Realmuto: Jill, I believe you said you submitted the request for the tax exemption. When can we expect to hear back about that?
Ms. Bums: Usually June or July. It takes a while.
Mr. Realmuto: Thanks. I'm just curious because if we are successful that's a
$13,000 positive impact to the budget.
Ms. Burns: I don't think we will have our answer before our preliminary budget, so I think we should probably er on the side of caution and assume we have to pay it. Then we can adjust it.

TENTH ORDER OF BUSINESS	Financial Report
Combined Balance Sheet
Capital Projects Reserve Fund
Statement of Revenues, Expenditures, and Changes in Fund Balance
Approval of Check Run Summary
Ms. Burns: You have the financials through January 31st• We are creeping up.to being 100% collected on roll. Some items that were tracking over at the last meeting are still tracking over. There's a new line item at the bottom, restaurant expenditures. We are coding all the invoices paid to Metz there.
Mr. Realmuto: I want to point out that the restaurant revenue was budgeted for this
year, and although it hasn't been taken out yet of Capital Reserves we could probably assume that will be coming out.
Ms. Burns: Next is the Check Run Summary that is included in your package, this is through March 15th • The total amount for the general fund was $179,586.73. Capital Projects fund was $36,492.81.

On MOTION by Mr. Realmuto, seconded by Mr. Krumrie, with all in favor, the Check Run Summary, was approved.

ELEVENTH ORDER OF BUSINESS	Public Comments
Mr. Plummer: Now we will open to public comment.
Resident (Iris Realmuto): I just wanted to confirm that you lifted all the restrictions at the pool, but is the hot tub going to stay at 4? Or will that move to 7 which is what the limit is? I would recommend it stay at 4.
Mr. Realmuto: It would be impossible to socially distance with more than 4 in the hot tub. I would suggest that stay.
Resident (Marsha): As a former healthcare provider I just want to thank you for being conservative especially with the masks. I know of communities where they had to close their pools because they started having problems, so I think going slowly is the best way. I just wanted to thank the Board.
Resident: A year ago the Board received a petition from 300 residents requesting that you consolidate Lake Ashton I and II under one COD. I am curious about an update on that.
Mr. Costello: That was presented by you at a joint meeting.
Ms. Bums: There is no action by either Board to pursue that at this time.
Mr. Plummer: We have a joint meeting in April; since we have a petition we should discuss it. Let's put it on the agenda to discuss it at that meeting.

TWELTH ORDER OF BUSINESS	Supervisor Requests / Supervisor
Open Discussion
Mr. Realmuto: Bob, you mentioned at the last meeting that you were working on security recommendations. I assume that the joint meeting would be a good place to discuss anything you might want to bring forward?
Mr. Plummer: There have been no changes since the last meeting but hopefully before the joint meeting we can have something to report.
Mr. Realmuto: Then that will be an agenda item for the joint meeting? Mr. Plummer: Yes.

On MOTION by Mr. Howison, seconded by Mr. Realmuto, with all in favor, the meeting was adjourned.

THIRTEENTH  ORDER OF BUSINESS	Adjournment