MINUTES OF MEETING LAKE ASHTON

COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors of the Lake Ashton Community Development District was held on Monday, June 17, 2019 at 10:30 a.m. at the Lake Ashton Clubhouse Ballroom, 4141 Ashton Club Drive, Lakes Wales, Florida 33859.

Present and constituting a quorum:

Mike Costello Borden Deane Bob Ference Robert Plummer Murray Zacharia
Also present:
Jillian Burns Andrew d'Adesky Rey Malave Christine Wells Matt Fisher
Numerous residents

Chairman Vice Chairman
Assistant Secretary Assistant Secretary Assistant Secretary

Governmental Management Services District Counsel
District Engineer Community Director
Field Operations Manager

FIRST ORDER OF BUSINESS	Roll Call and Pledge of Allegiance
Ms. Burns called the roll and established a quorum was present and led the pledge of allegiance.

SECOND ORDER OF BUSINESS	Approval of the Meeting Agenda
Mr. Costello: Ok we need an approval of the meeting agenda.
On MOTION by Mr. Ference seconded by Mr. Deane with all in favor the approval of the meeting agenda was approved.

THIRD ORDER OF BUSINESS	Public Comment on Specific Items
on the Agenda (speakers will fill out a card and submit it to the District Manager prior to the beginning of the meeting)
Mr. Costello: Public comments. Does anybody have any public comments?

June 17, 2019

FOURTH ORDER OF BUSINESS

Lake Ashton CDD

Approval of the Minutes of the May 20, 2019 Meeting

Mr. Costello: Ok, Approval of the Minutes of the May 20, 2019 Meeting. Mr. Deane: Motion to accept the minutes.
Mr. Costello: I have a motion by Mr. Deane and a second by Mr. Plummer.

On MOTION by Mr. Deane seconded by Mr. Plummer with all in favor the Minutes of the May 20, 2019 Meeting were approved.

FIFTH ORDER OF BUSINESS	Engineer's Report
Mr. Costello: Engineers report.
Mr. Malave: I don't have any comments, but if there are any questions you might have on the next item on the agenda about the capital projects, I will stay for that. If not, I will just say thank you and see if you need me for anything in particular.
Mr. Costello: The project on Dunmore and Mulligan, I know that we have spoken about it before and I know that you told us that we are better off waiting to see where we go with the golf course because it would dramatically lower the price.
Mr. Malave: That is correct.
Mr. Costello: The only other thing is quite honestly, I definitely want to see something done because I have seen that where you could swim in the water that accumulates there. We are in a bad season for it.

Mr. Malave: The best part that I was totally surprised is that the lakes are actually lower than I expected them to be with the quantity of water that we have gotten. It has really been draining well and the lakes are actually lower than they were last time I came here. At least they are working well. I agree we need to be watching out for this situation. Hopefully we don't get any big storms.
Mr. Costello: Ok.

SIXTH ORDER OF BUSINESS	Unfinished Business

A. Consideration of 2019 Capital Projects
Ms. Wells: I sent Supervisors a list of the proposed capital projects just based on
discussion from previous meetings.	There  were  a couple of additions put  on there for	

Supervisor consideration that have been brought up since we presented it at multiple

June 17, 2019	Lake Ashton CDD

meetings. I can just go line item by line item if the Supervisors prefer that. The first on there is pool furniture refurbishment for an approximate cost of $5,000. That is to refurbish the furniture that is currently at the clubhouse pool, the slings as well as sandblasting and powder coating some of the chairs and tables. The next one was the dining area blinds that at a previous Supervisor meeting we had a cost on there for drapes and you found out that blinds would be a more economical way of  going.   They quoted

$3,500 for blinds for the restaurant, just to help with some of the sun coming in off the lake at certain times throughout the day. Then we have replacement costs in there for HVAC for $15,000. The next two items were items that have come up since we had discussed the capital project list. It was replacement of tile in the foyer and main hallway. The tile that we currently have they do not make any longer. We are at the crossroads of that. It will also update the look of the clubhouse. The next one is refurbishment of the main hallway restrooms, which would be removing the wallpaper and painting for an approximate cost of $9,000. We got two prices for that and that is about an approximate cost for that. The pavement and stormwater management for $400,000. We just asked to combine them from two line items, at one point $200,000 each so we just combined it all into one line item. The next thing is the handicap ramp from restaurant patio to pool. Nothing has changed with that. It is $5,700. Restaurant equipment for replacement cost of $15,000.   Tennis court color coat for  $12,200.   Shuffleboard/tennis court LED  lights

$15,000 to replace all the  current  lights with  LED lights.   Then we have reserve study

update for $4,700, pool sand filtration system $32,000.	Pool and spa tile replacement

and resurfacing of spa $17,000.  The pool sand filtration system and the tile replacement	 and resurfacing were on this year's current budget that we forego. We didn't do it just

because of the additional stormwater repairs that we needed. That was just moved from last year's budget to this years for consideration.

Mr. Plummer: Before we go any further, we have $15,000 for air conditioning. Are we replacing or what are we doing for $15,000 for air conditioning?

Mr.  Deane:  That is  in case we   have repairs.	The same thing for restaurant equipment. You are putting it aside.
Mr. Plummer: What is wrong with the tile in the foyer and the main hallway?

 	 	 	

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Ms. Wells: The tile in the foyer and the main hallway we have had issues where some of the tiles are cracking. There is a big crack right now from the ladies' restroom to the hallway. You see there in the hallway where the tiles are starting to peak. We have done what we can to try to get those, it is just if we have to do anything they don't make that tile anymore. If we had to replace a small section, it is not going to match the rest of the section. It was just a recommendation. A lot of residents are thinking we need to update the clubhouse now. You guys received a petition that I circulated about refurbishing the clubhouse. It was just one more refurbishment aspect of the clubhouse just due to the age of the tile.

Mr. Costello: Any other comments?
Mr. Zacharia: On any of these 12, 15 or so items, are any of them safety issues? More importantly what would happen if we just decided not to do some of these? I will tell you where I am going with this. I have said it before, we do not have a healthy reserve. We spoke last month about an assessment and thank you for the letter that went out that generated at least a dozen calls to my house. I just don't know how we can continue going on spending money when we really don't need to. If needing to is defined as we want to continue to impress our guests and our residents with pretty pillows in the lobby, etc., then so be it, but I would like to see our reserve account get a little bit healthier than it is now before we go and continue spending for lights on the tennis courts and shuffleboard court. That was just one that I picked out, I could pick out any one of these.

Ms. Wells: I would agree with you, Murray. Nothing on this list is a safety issue. It is just requests from residents that have come to me that are going to you. The HVAC is just something that is nice to have in case an AC unit goes out.
Ms. Burns: This list is entirely up to the Board on what you would like to do. These are  just  staff  suggestions  or  information  that  was  requested  by  residents  or Board

members.   What is included in the budget and what you ultimately spend is the Board's	 decision.	Actually, I have one more that I think we will want to account for out of the
capital project fund. It is not necessarily a capital project, but would essentially be transferred from reserves. We are going to have lost O&M revenue as a result of the purchase of the golf course. The golf course receives an assessment and it is anticipated that they will close after the start of t�e fiscal year.  Our thought on how we would handle

 	 	 	 	

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that is to direct bill the golf course for the upcoming year. Then, essentially settle that at closing. Whatever percentage of the year the CDDs own, the golf course, we will not be collecting that revenue for the golf course owner. Essentially if their assessment is anticipated at about $16,000, let's say we close November 1st , we will pro-rate that amount, that shortfall we need to account for.
Mr. Costello: Any other comments?	Restaurant equipment $15,000?

Ms. Burns: Our thought was that restaurant equipment should be taken out of the capital projects and moved to the regular budget. It seems to be an ongoing budget expense so that we should allow for purchase of restaurant equipment whatever that amount should be in the regular budget each year.
Mr. d'Adesky: That is our contractual obligation per the contract.
Mr. Costello: I realize that, but last year we put a lot of money into the restaurant and equipment. I realize that nothing lasts forever, but by the same token $15,000 for restaurant equipment, I can't understand what they could need.
Mr. d'Adesky: We might be able to lower the number, but obviously there was some additional expenses last year, and we do have an obligation to provide some.

Mr. Costello: I agree with you that we do have an obligation, but by the same token
$15,000 seems a little extravagant to me.

Mr. Deane: That walk-in freezer/refrigerator, you would double $15,000 because of the size of it. That is in the restaurant at the present time and it is old equipment. I would leave the $15,000 in there. I am not going to say it is going to be spent. We went over budget last year because we had to put so much new equipment in the restaurant, but everything is fixed.
Mr. Plummer: Am I correct that you are suggesting moving it out of capital project into the budget because it there is going to be a cost out of that every year?

Mr. d'Adesky: It has been ongoing for years.

Ms. Burns: To the extent dishes or things like that need to be purchased on a regular basis, we should have a line item in the budget for restaurant equipment. Something larger like the walk-in freezer would be capital, but if we have items that need to be purchased for the restaurant on a regular basis, we should have a line item in the budget. Do you want to leave the $15,000 here? We will move it from capital into the budget.

June 17, 2019	Lake Ashton CDD

Mr. Costello: From what I am being told now, yes. We could overrun that very easily if something goes wrong with that freezer.  They have to have ability to store food.
Ms. Burns: Alright, we will move that into the regular O&M budget.

Ms. Wells: I was going to say the tennis court color coat we could move on. There is just a small area on the tennis courts that needs repair. I can get with the supplier and see if they can suggest doing something else on the tennis courts to help solve the issue. It is just a small area. In the reserve study it said to do it around this time. If it is at the end of its use, we might as well do everything, but we can look and see if we can just do a portion of it just to get us through it. It wouldn't be that much or we can just move it to next year.
Ms. Burns: I would also suggest not doing the reserve study update prior to the purchase of the golf course. If we are going to take ownership of new improvements, I don't think it would make sense to do the reserve study prior to that.
Mr. d'Adesky: For the record, Rey, the stormwater improvements that are mentioned as part of the capital projects list, none of those would be a safety issue if they are not addressed this year?

Mr. Malave: That is correct, and the roadway is two roadways that can last over a year. They are not imminent or an urgent safety issue as well as the stormwater. The stormwater might be considered. We have never seen it get into the person's house. It only lasts less than a day, so from a safety standpoint it is not an issue, but it does need to be resolved sooner or later.

Mr. Costello: I don't want to wait until it does get into somebody's house. Mr. Malave: Correct.
Mr. Costello: Like I said I have seen it on the corner of Dunmore and Mulligan Lane where quite honestly you could swim in the water. It goes to four or four ½ feet. I have seen it where it goes up the driveway at the one house, the first house. You shouldn't have to fear you are going to have water in your garage or any other part of your house.
Mr. Malave: Totally agree.

Mr. Deane: Another thing with regards to that, every time we have a heavy rain it floods there. It is a fact. I have seen it, what Mike said.  The last rain we had there was  six inches of water in the road. It does go up their driveway. It is something that should

 	 	 	

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be taken care of. If we are going to go through with the purchase of the golf course, I would want to make that repair immediately. I am sorry because it is a danger for that house. Besides that, if we have a hurricane, God knows how many days that road could be flooded and nobody could get through. You can't get through period. It is that deep.
Mr. Costello: We were very lucky when Irma went through. We had damage. I don't think anything was that dramatic that anybody actually lost a house or anything of that nature, but we want to do everything we can to alleviate that kind of problem.

Mr. Malave: It gives us a good option by buying the golf course given the solution that it still helps that intersection and doesn't cost as much as it would cost today.
Mr.  Plummer:  I have a question.	Historically when the storm sewer was put in there, was Dunmore the only street that we were draining?
Mr. Deane: Yes. Mulligan wasn't even there.
Mr. Plummer: So, the water that is causing the issue comes down Mulligan?
Mr. Malave: The clubhouse and parking area that they added there, all drains there and part of the golf course.
Mr. Costello: You know how 18 is. It slopes down to the street.

Mr. Plummer: The hard surfaces are the two parking lots and the street is where the majority of water comes from.

Mr. Malave: Correct. That were not intended or designed for those two inlets. Mr. Plummer: Those were designed after the Dunmore was designed.
Mr. Malave: Correct.

Mr. Zacharia: Jill, can you tell me what the statutory requirements are, laws or whatever on capital project reserves for CDDs?
Mr. d'Adesky: Thankfully we have none.

Mr. Zacharia: There is nothing that says you must have a line item? Mr. d'Adesky: That is for HOAs.
Mr. Zacharia: Ok, so it is possible that in our budget process that we may set aside a quarter of a million dollars, and that is just a number I pulled out of the air, for 2019/ 2020 capital projects?
Ms. Burns: Yes, you could have a line item that just says capital projects and determine what they are for later. There are no requirements that have capital projects

 	 	 	 	 	

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assigned or how you have to fund it, or what you do with it. That is entirely up to the Board's discretion.
Mr. Costello: In other words, you could just put in reserves and pull it out of there? Mr. d'Adesky: Yes, for anything.
Mr. Deane: I agree with Murray that we should just eliminate the capital projects for this year. I don't see why we need to buy furniture for the clubhouse, or things like that. There is good furniture out there. It is not all broken up or anything. I just don't understand why we need to replace tiles where I haven't even seen the cracks. I am going to look for them now, but I have never seen cracks in the foyer or the walkway.

Mr. Costello: There are some tiles that are cracked, and if you look over, I believe by the bowling alley, there is a replacement and I think it goes like straight in a row, you can notice that they are different tiles. I don't know about the condition of the foyer.

Ms. Wells: Like I said you may not have seen it, Borden, because it is in the ladies' room. When you walk on the tiles, too, you will see that there are some loose ones. That is what happened in the front area in the foyer a couple of years ago. I think it may have been during Bingo when the tiles just started popping up left and right. It was like a domino effect in the foyer. We had to have someone come out right away. I am assuming the thinset is wearing away underneath. When you walk on some of the tiles, you will feel that they are loose. In the hallway you will see where it peaks just a little bit right in front of the restaurant entry. That is where Matt drilled it, and we had this material put in to help the tiles stay. There is a little bit of peak. What we are running into is we have harvested tiles out of the attic. It is not a safety issue by any means, but if we have an issue or we need to replace, we are either going to have to find something like we did at the bowling alley area where it is similar, but not the same, or we are going to have to do something else at that point.

Mr. Fisher: The tile teepee is what the term is where the thinset breaks away from the tile after a certain amount of years of age. The entryway is a high traffic area, so it actually teepeed that evening. It was a big area but they were able to salvage some of the tile. It creates a pressure causing that tile to teepee. I got some Fix-a-floor. You drill a hole in the grout and you shoot it in there. It grabs the tile and keeps it bonded there. If it was my opinion, you could get a couple more years out of it. We are going to approach

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the Board soon about getting it scrubbed and re-sealed with a stronger sealer. That is for a different meeting from this meeting.
Ms. Wells: As you guys know, you saw the long stripe that is going down the center hallway. We need to address that.  There are a couple of ways we can go, but I told Matt I wanted to bring it to the Board because we have had residents say about refurbishing the floors and doing different things just to make the clubhouse look more up-to-date, so I just wanted to come to you guys to see what direction you wanted us to go. If you want us to just invest in trying to make this last as long as possible, I am completely onboard with whatever you guys want us to do. If you want to look into starting to piece the project maybe do any area at a time until we can get everything done. I am just kind of looking for direction on that.
Mr. Costello: Any other comments? Murray, do you want to make a motion on your suggestion to move it into the reserve account and see if we get a second on that?
Mr. Zacharia: Ok, I will like to offer up a motion that we set aside in the 2019/2020 capital project reserve account up to $200,000 and part two would be that a reserve study update be delayed until such time as the golf course acquisition is put to bed. I don't want to say finalized because that is too certain.
Mr. Deane: Second.
Mr. Costello: I have a motion on the floor and seconded. All in favor.
On MOTION by Mr. Zacharia seconded by Mr. Deane with all in favor the Board approved to set aside up to $200,000 in the 2019/2020 capital project reserve account and to delay the reserve study update until the golf course acquisition was done.

Mr. Ference: Do I understand that by simply moving that we are delaying expending that money or we are going to spend it as it needs to be basis, and not just because we want to do it?
Mr. Costello: I imagine that we are going to go on an as needed basis. Right or wrong? That is your intent isn't, Murray?
Mr. Zacharia: Yes.

Mr. Ference: How do we determine if the shuffleboard and tennis courts need to have LED lights?

June 17, 2019	Lake Ashton COD

Mr. Deane: They don't.
Mr. Costello: That is going to be the determination of the Board. We are all out and speak with people.

Mr. Ference: So, we are 9eferring spending money from the capital projects by putting that money into the reserve and we will spend money out of the reserve as needed and not as projected through this proposed budget capital projects.

Mr. Costello: Right. That is the way it would go. It would come to a vote of the full Board and the Board would make up their mind whether they felt that the project that was being questioned was a need or in the best interest of the community.

Mr.  Ference:   So ,  we're not going to address any of those today like the dining room blinds or any of that. That is all going to be deferred?
Mr. Costello: Yes.
Mr.  Ference: Ok. Thank you.

SEVENTH ORDER OF BUSINESS	New	Business	and	Supervisor
Requests
Acceptance of the Audit for Fiscal Year ending September 30, 201 8
Mr.  Costello: Ok, New Business.   Murray, have you had a chance to take a good look at this?

Ms. Burns: I have. This is a draft of the audit. We are required to submit it to the state by June 30th of each year. It has been reviewed by counsel and staff and I will direct you to page 29, the report to management. It is just a summary of the audit. If you don't want to review with a fine tooth comb, this will give you an overview. There were no material misstatements, no instances of non-compliance. Essentially, it is a clean audit, nothing in particular to report. What we would be looking for today is just acceptance of the fiscal year 2018 audit and we will send it to the state by the required deadline.
Mr. d'Adesky: It is a clean audit.
Mr.  Deane:  Probably the best audit we got.   You can't get any better than that.   I make a motion that we accept the audit report and file with the state as required.
Mr. Costello: Before the motion last year we had a scenario where it was suggested that we raise the reserve. We didn't do it. Is there anything in there that we should be taking a second look at it?

June 17, 2019	lake Ashton CDD

Ms .   Burns:   No ,   the  audit  is  just  going  to  outline  issues  such  as  financial emergencies that are declared or if there was any instances of non-compliance or things that were done incorrectly. It is not going to outline what you should budget for things like that. This is just going to report issues essentially.
Mr. d'Adesky: We are not going to hit a financial emergency situation. Mr. Costello: Ok thank you.
Mr.  Plummer:  Second.
Mr. Costello:	I have a motion on the floor from Mr. Deane seconded by Mr.
Plummer. All in favor.

On MOTION by Mr. Deane seconded by Mr. Plummer with all in favor the audit report for fiscal year ending September 30, 2018 was accepted.

Consideration of HOA Requests (requested by Supervisor Costello)
Mr . Costello: We have something on the agenda here, Consideration of HOA requests. I spoke with Mr. Sosinski earlier this morning, and they are not ready at this time to make a decision because they still have more that they have to go over so we are just going to pass over that at this time.

EIGHTH ORDER OF BUSINESS	Staff Reports
Attorney

Mr. d'Adesky: Just some small updates. I had spoken to some folks or someone from the dog park group on this as well as Supervisor Deane on this. The dog park issue will have to be on hold until after we resolve the golf course issue because that would violate the terms of our purchase and sale agreement and also mess with the survey and title  that we  have to pull on  that  as  part  of  our  due diligence process .	That will be postponed for another six months or so until we wrap that up and close on the property. We updated the restaurant lease, got that to Supervisor Deane. I believe it was signed?
Mr.  Deane:  I  haven't  received  it  back  yet,  but  they  have  it  and  took  it  to their attorney.
Mr. d'Adesky: So, they have the lease.
Mr. Deane: They have the lease.

Mr. Costello: What changes were made in the lease?

 	 	

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Mr.  Deane:   The lease changes are there are no more requirements for financial statements to the Board and the exclusive catering for the ballroom has been eliminated.
Mr. d'Adesky: It is now non-exclusive.
Mr.  Costello: Any other comments on that?
Mr. d'Adesky: Just a quick update, this is mostly for the joint meeting.  On the golf course, we signed the PSA, contacted the Chairmen, and got the sign off on the final items to the PSA. It has been signed by both parties. We received some initial due diligence  from  the  golf  course  seller.    We  are  downloading  that,  receiving  that,  and compiling that. We are having a call with counsel for Lake Ashton II tomorrow to discuss going over that due diligence and the process there. We are also obtaining survey quotes to get that started as soon as possible.
Mr. Deane: When we do the due diligence, I would like to know the cost of all the requirements that have to be made before selling because that is probably a few hundred thousand dollars with regards to settlement costs.
Mr. d'Adesky:  Correct.
Mr. Costello: Anything else? Mr.  d'Adesky: That is it.
Community Director
Monthly Report

Ms. Wells: The community director report was included in the agenda. I just have a couple of notes of things that have happened since then. The perennial project just wanted to give Supervisors an update on that. We are going to be starting this week. Our plan, we are going to do it in phases.   The first is going to be the entrance and the ballpark.   Then,  we are going to go to the front of the clubhouse and the surrounding areas. As you know the front area, some of the things that were not associated with the annuals are I believe at the end of its useful life. I have spoken to a couple of people, landscaping companies and gardeners . I have talked to quite a few people that say that a lot of our hedges and some of our plantings in the front are at the end of its useful life and we need to look at replacing that. We are just going to do it in phases. I know it has already been approved for $13,000 not to exceed amount on our previous budget. I am hoping to come in under that and just kind of work our way up this way starting with the

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entrance and going to the clubhouse. Then also the bowling alley project, they are demoing the drywall right now. Then they are going to be sealing tomorrow and Wednesday they are going to start to rebuild interior/exterior. By the end of the week they are going to have people come in to do the measurements for the carpeting. We are hoping that the majority of the project is completed by the end of the week.  Also , I know I had talked to Supervisor Plummer about this Lake Wales Police Department at events. We kind  of met to go over the process,  the pros,  cons, and  issues that we have had. Positive remarks as well since the Supervisors implemented having L.W. P. D. at our events. There were just a couple of questions that I had that I would just like some direction on. We have noticed that some of the daytime events having a police officer here seems to be a little bit of overkill since staff is here.  Then, also we ran into the issue that L.W.P. D., they can only enforce laws. They can't enforce our amenity policies. I wanted to reach out and see, Bob, I am sure you have something to say too about this , if we want to have our security as well as Lake Wales PD and maybe come up with a different plan.   I wasn't here when you guys discussed Lake Wales  PD being at events so I don't know what the direction was or if there was any discretion or if it was across the Board L.W. P. D. at all events.
Mr.  Plummer: I did reach out and talk to the Supervisors in regard to, first of all that

we had two police officers at the events. It is a Lake Wales requirement that if there is alcohol at the event there will be two officers th�re if they are providing security, not just one, but two. We talked about the amenities and they bluntly told me that this probably is one of the only venues that when they come to work that there may or may not be an onsite employee. That most of the sites that they go to when they have an issue, what we would call an amenities policy, that one of the employees of that particular venue would be there to either take care of that or request their assistance in taking care of that. If their assistance is requested they will obviously help and if there is a law being broken they will take care of that as well or they will at least re-reinforce the fact that they need to seize what they are doing if it is in violation of the amenities policies. Also, in talking to them they were a little bit perplexed why we are requesting having an officer here, if there is a knitting club meeting or whatever going on here that you probably are not going to have any kind of a confrontation with, although I have never been to a knitting club project,

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so maybe there is confrontation. I think that when we passed the officer thing, we may have not thought that thrpugh as far as when we have daytime things here and if it is a non-alcohol related issue there is staff here to take care of any issues. The only thing you are going to be dealing with basically is amenity policies and if it does become a law enforcement issue, obviously a phone call will have them respond.

Mr.  Costello:   A lot of this I think was due to the fact that the liquor laws, people were bringing alcohol in. Unfortunately, we do not set the liquor laws for the state of Florida,  and  people  didn't  realize.  They  thought  it  was  us  saying  that you  can't bring

alcohol in.   A lot of it started with that was that they were told time and time again and it	 was just continuously people were bringing alcohol into the building. I can understand

where they are saying that if you are going to hire one officer you are going to hire two only due to the fact that you probably in police work know that you always work in pairs.

Mr.  Plummer:  If you have a legal issue it can escalate into a physical issue in a heartbeat, and if you don't have a second officer there it becomes a liability. I think what would be wise for us is to visit that as far as the policy about the two law enforcement officers here, no matter what the program is, or what is going on at the facility.  The other thing that needs to be addressed is a staff person of some type whether it is one of the security persons or one of the other employees needs to be onsite whenever there is an event going on here to just work with those amenity issue violations that we do have going on at the time.

Mr. d'Adesky: Yes. Let me be clear on two things. That is a very good point. When we are setting a policy, we just need to make sure we have a clear objective standard that we can follow across the Board.   The standard could very well be if it is an alcohol-related event that we are going to have two officers there or something involving food or alcohol. There needs to be a clear objective standard that is easier for staff to follow and easier for us to enforce. The second thing is yes, they can't directly enforce our amenities policy. They are not going to tell them what to do where, but as Supervisor Plummer said if they are to the point where they are essentially violating our policy, they need an authorized person to say this person no longer has authority to be here. If they are not there and there is not an authorized person who is there that has that authority, they cannot exercise their ability to remove them from the property. That is critical.

June 17, 2019	Lake Ashton CDD

Mr. Costello: Are there any other comments on it?
Mr. Deane: I was under the impression it was because of the alcohol that we were having the police. I didn't know that they were coming to daytime events also to be perfectly honest with you.   I didn't know that they were coming to the monthly potluck. That is not necessary I don't believe. It was my understanding that it was for outside rentals where alcohol was being served. That is when they were going to be here and that is the only time I thought they were going to be here.
Mr. Plummer: I thought that is what we understood. I just think we were very clear in clarifying that as we got it back to Christine after she returned from her leave if you will. I think that is what part of the issue is, we didn't totally get that clear as to when the police officer is required and when they were not.

Ms. Wells: I just want to be clear they are not at any resident functions. Any resident functions that are here is only for outside functions currently. The way we had it set up, because as Andrew Said you want to be unbiased, so we have it set up like we did in our security before a certain number of people there is one officer. Over a certain number of people and if alcohol is being served, there is two.   Over a certain number of people, there is three. I am fine with whatever we are fine with. If we want to do where we  have  no  security  on  daytime  events  or  just  have  an  armed security  officer,  or  no security when staff is here.
Mr. Costello: But that is where it started was due to the fact that we had it where they were breaking in security officers. Security officers, they were sitting there and they didn't do a thing about some of the stuff that was going on.
Mr.  Plummer:  Some of the stuff would be outside their area of responsibility.
Mr. Costello: Exactly, some of it they don't have the authority in order to rectify some of the situations.
Mr. Plummer: To me, the fix is if it is an alcohol related party or event, whatever you want to call it, then that is from an outside source, that it requires law enforcement. Quite frankly on those outside, we pass that cost onto to those events anyway.  We are not incurring any costs,  as well.   I believe that it is something in the daytime that is non­ alcohol related, and there is staff available, then we should take care of that ourselves here in house.

June 17, 2019	Lake Ashton CDD

Ms. Wells:  What if there is a nighttime event with no alcohol, do you want just our security here?

Mr. Plummer: I would think that our security should be here.  The amenities policies are still going to be an issue whether there is alcohol or not, so I think that probably one of our security if it is an outside event in the evening even though there is no alcohol, that is who should be here for that.   Anything,  quite frankly,  the event people have questions on if there is not somebody here that represents Lake Ashton, they don't know who to ask.

Ms. Wells: So, we are saying if it is a nighttime event with alcohol, we want two Lake Wales PD and one of our security officers at the event?
Mr.  Plummer:  We need a representation here of an employee. Ms. Wells: Ok.
Mr.  d'Adesky:   We are not giving authority to the security officers.   It needs to be somebody that has authority or is delegated authority.

Ms. Wells:  Ok.
Mr. Plummer: Someone that knows what the amenity policies are and can work with that, as well. That is part of the issue that we are concerned about when those outside events are here, people being in other parts of the clubhouse they are not supposed to be in.
Ms. Wells: Then I believe if there are no other questions on my community director report, I know the next thing is the quotes for dance floor refurbishment.

Consideration of Quotes of Dance Floor Refurbishment

Ms. Wells:  This is something that Supervisors wanted me to look into.  I presented one quote last meeting so I got an additional from Joe Volpe Custom Floors. They work in Lake Ashton, as well. They quoted $3,062 . They actually included, which Williford did not, the hand screen and touch up of the border trim in addition to touching up the gauges, deep  scratches,  and  then  cleaning  and  coating  the  dance  floor.    It  was  $3,062  and Williford was $3,700. This was in response to the dance floor having a lot of scratches on it, just getting repaired, so we don't have to replace it, so it extends out the life of the dance floor. It is up for the Supervisors' consideration if you guys want us to move forward with one of the two quotes.

 	 	 	

June 17, 2019	Lake Ashton CDD

Mr. Costello: Have we dealt with either one of these companies prior because there is less than a $40 difference. I am sorry, there is a $700 difference. Have we dealt with either one of the companies?

Ms. Wells: Williford is the one that installed the floor and did the refurbishment on the floors previously. Joe Volpe, I see him in Lake Ashton quite often. I haven't heard anything negative about them. I would be comfortable with either company.
Mr.  Costello:  If that  is the case,  I will make a motion that we go with  JVCF, Joe Volpe price-wise.
Mr.  Deane:   Second.

On MOTION by Mr. Costello seconded by Mr. Deane with all in favor proposal from Joe Volpe Custom Floors in the amount of $3,062 for dance floor refurbishment was approved.

Mr. Zacharia: I just want to make sure that this isn't the Joe Volpe that is a resident here. Is that conflict of interest?
Ms.  Burns: No.

Mr. d'Adesky: It wouldn't be.
Mr. Costello: I hate to say it, but he lives on the other side, he lives in Winter Haven.

Not only that, he has had so many back problems I doubt that he is doing floor repairs. just can't see him doing that.
Consideration of Foyer Re-Design Plan

Mr. Costello: The foyer re-design plan we more or less went over that with the feeling that we really don't know if we want to spend the money at this time. Anybody have any comments on that?   Field Operations Manager.

Ms. Wells: I just want clarification of this. So, we are not moving forward replacing the furniture. You guys received a plan . There were some other things that we are doing in there besides replacing the furniture. If anybody has any concerns with that, it is really just moving some things around and maybe getting some other plantings to go in there to make it look a little bit better. I just want to clarify that because last meeting you guys approved to move forward with purchasing the furniture, which you can change your mind at any time. I just want to make sure that is the direction I am given that we are no longer moving forward with that project with purchasing the furniture.

June 17, 2019	Lake Ashton CDD

Mr.  Costello:  I don't have a problem with moving furniture around.   I will be very honest with you.   The five sitting here,  we move furniture due to the fact that our wives said, let's move this. You are talking about a few minor objects that you would want to change. I would like to think that maybe we could give her a not-to-exceed budget.

Mr. Plummer: I am a little confused because what I think we talked about before was not only that part, but was also purchasing some replacement furniture.

Ms. Wells : That is what was approved at last month's meeting. The purchase of two couches and four chairs. I have been listening to the meeting and it seems that you don't want to go forward with that now. I just need to know. We were getting ready to purchase it, but something told me not to purchase it yet, that I wanted to get it approved
one more time.	
Mr. Costello : What was the cost on it?

Ms.  Wells:  It was a little over $4,000.   They were looking to do it this year,  but I don't think it was budgeted. I think it was a project for 2020 that Supervisors wanted to look at doing it this budget year. I am fine doing it or not doing it, I just want some direction because it was approved last meeting. We haven't made the purchase yet, so I just need to know to stop or not.
Mr.  Costello:  Please stop calling out from out there.  It is very hard, I can hear you. A resident: Then listen to us.

Mr.  Costello:  We do listen to you.   At the end  if you look at number ten,  it says public comments at which time you are more than welcome to come up here and talk, but if you talk while she is talking, believe me it gets a little confusing up here.

Mr. Plummer: The reason why I brought it up was because it is a conflict of what we did before.   I am in agreement with you,  Mike, whatever we do is fine, whether we go with what we did or whether we don't, we just need to clarify it.
Mr. Costello: If the money is there and it has been approved, then let's go with it.
That is my feeling.

Ms.  Burns: Just one thought, I know a lot of Districts like to do some things pieces at a time, and some will wait and save the money and do everything. It might be worth considering looking at doing the floor, the new furniture as part of a larger re-design project at once so that the things kind of match and go together rather than piecing. If
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you are going to do a project on your house and you are doing a redesign maybe you want to look at it as a whole and do it together.  Just a thought.

Ms. Wells: It can be something that gets pushed down the road. Like Murray said it is not a safety hazard. It is something that residents have brought to me quite often and I am bringing it to you guys . Like I said, it was approved last meeting. I am more than happy to not move forward with it. I just need to know that you guys don't want me to move forward with it so that I can just pass that information on if anybody asks.

Mr.  Plummer: I was just trying to bring it up for clarification.

Ms. Burns: Unless someone wants to make a motion to rescind that previous approval then staff will go ahead, but if you don't want that done then somebody would make that motion now.
Mr. Zacharia: I vote to rescind the previously approved motion. Mr. Deane: Second.

On MOTION by Mr. Zacharia seconded by Mr. Deane with all in favor the Board rescinded the previously approved motion to purchase furniture for the foyer.

Field Operations Manager - Monthly Report

Mr. Fisher: Good morning. In the agenda packet is the operations manager's report.  If there are any questions, I would be happy to answer them.  I did mention some road repairs, but I would have to ask the Board if we can defer that to the next meeting. I know we like two or three quotes and the vendor I reached out to has not emailed me back. I have one, and I am working with Rey to get another. By next meeting we can address that. In the meantime, we do have some patch that Alex and I will be taking out tomorrow in two locations on Heathland Lane and on Gullane and Ashton Club Boulevard intersection there.  There is a little divot in the road, nothing that is going to hurt anybody, but aesthetically we can put some black asphalt on it. Staff has gone over the hurricane preparedness plan at a meeting. Just an update for the Board on that. Any other questions? That is all I have. You guys have a good rest of your Monday.

Mr. Costello: Thank you.

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CDD Manager - Discussion of Financial Disclosure Report from the Commission on Ethics
Ms. Burns: I have a couple of things. There were just a couple items under my report.    Your  financial  disclosure  from  the  Commission  on  Ethics,  you  should  have received those in the mail. Those are due July 1st, so those of you if you did not receive it let me know, but make sure you send that in. If it is not received by September 1st you will  receive  a  fine of $25  a day.   So,  make sure you send those  in.   The  assessment notices for the O&M increase went out. Most people should have received them already. If there are any questions on those there is a number to call. If you get any questions on those feel free to refer those to my office. We sent an email around late Friday about a proposed date for the next joint meeting.   If you recall the last joint meeting, we decided we would set one for about 30 days after the PSA was signed. Now that has been signed the proposed date was July 19th at the HFC at 9:00 a.m. I heard back from Borden and Bob that you are available so we need at least one more for a quorum.
Mr. Costello: I sent you an email.
Ms.  Burns: Ok, then Mike is available.
Mr.  Costello:  Not only that, you said it was going to be at the HFC.   We were told this morning that the HFC is busy.
Ms.  Burns: I actually got an email from Mary and said that when they looked at it, they looked at June instead of July and that it is actually available. I think we are ok. They are next on the location, so I think we have two options and for whatever reason we can do it here but Mary did say it was available. We have at least three so we will go ahead and get that advertised. I had three from Lake Ashton II that confirmed so it looks like we will be set with a quorum. Plan on July 19th at 9:00 a.m. at the HFC. We will send out an email confirming to everybody. That is all that I have unless anybody has any questions.
Mr.  Costello: You had something,  Borden?

Mr. Deane: Yes, I would like to bring up our security. I have done some research, extensive research, and I would like to bring our development into the 21st century and save us a considerable amount of money. We currently pay approximately $221,000 a year for our security service. We can automatic our security service. We can put a key card system on all our amenities including the swimming pool, the bowling alley, and everything else for $60,000 less than what we pay for security service at the present time.

June 17, 2019	Lake Ashton COD

Over a five-year period we will save in excess of $651 ,000.  To me this is a no brainer.  It brings our security service into the 21st century and also puts the key card system on our amenities where everyone is complaining people coming from outside using  our amenities, this would put a stop to that because they would have to have a key card to even get in. I think that it is something that the Board should consider very strongly because we do know that our security service asked for at least a $1 an hour increase in our rates and the proposal that the West gave us would save us a little bit of money but this would save us even over the West system. For the first year it would save us $40,000 after it was installed in addition to what the West originally said it could save us. I think that it is something that should come under very heavy consideration. With regards to the company,  they do it in Winterset,  Lake Mary Golf Estates, and some other resorts, Little Solar, Brighton Lakes. All those were a partial list of people who currently use their system. I think it is something this Board should consider very strongly. If the West wanted to key card their amenities, the only thing they would have to do is contact the system. They would tell them what it would cost to put the locks on their system. The key cards if we do it would already be issued. You use the same system. I understand why they want a rover for their construction period and everything over there , but I think we should bring our guard system up to the 21st century. That is my opinion.

Mr.  Plummer:  Can I address that?  As you asked me several meetings ago, Mike, to look into the security issue and to look at proposals and bring them back. Borden has forwarded the copy of that proposal to me, and at the present time I am putting together a selection that gives you a variety of options. That is one of the options that will come to you in that report.  There are other options as far as to man gates, roving patrols, times of day pool guards and all that is going to be completed in the items that I will present at a meeting here, hopefully the next meeting actually . I am trying to gather all that data and get that all put together so that you have a variety of selections to look at that give you not only what the cost is but also what kind _of service you are getting for each of those dollar amounts so that the Board can make a decision based upon not only the dollar amount but also what type of service you want. That is forthcoming.

Mr. Costello: One of the problems I foresee, and I like the idea of saving money, but we are still have to man the front gate. We are still going to have somebody out there.

June 17, 2019	Lake Ashton COD

Ms.  Burns: We have a lot of communities like that.   Envera, is that what it is? Mr. d'Adesky: Yes, it is Envera.
Ms.  Burns: We have a lot of communities that are moving to that.   It is a remote live guard so when somebody pulls up, right now somebody comes out and they speak to you and ask where are you going and what your name is. Essentially, what this system does is the same thing. It is a warehouse full of live guards that monitor all the cameras for the locations.  You pull up and it trips the sensor.   Somebody will say where are you going? There are military grade cameras that capture the license plate, ask where you are going. Essentially what you get with this system is the license of the person coming through as well their registration and information. That is all kept and coded.
Mr.  Costello:  A lot of those people use stolen cars. Ms.  Burns: Sure.
Mr. Costello: There is just no two ways about it. There are a lot of people here that have expressed that they feel a lot more comfortable having a manned security. The system is something that maybe we could look into, but like I say, people who come in here with evil intent, they are more than likely, like I say you are going to run the plate that the car was stolen out of Tampa or Orlando or wherever.
Ms. Burns: You will also get a screenshot of the person's face driving the car.
Mr.  Costello: Unless they have a previous conviction, you are going to have a little bit of problem detecting who that person was.

Mr. Plummer: I think until we see all the data with the numbers and the savings and the cost factors and what we are getting, we are spinning our wheels really talking about it today.
Mr. Costello: I think at this time we would be better off looking at it because it is going to save us in the end, let's go with it, but by the same token Bob has said that he is still working on a schedule of what we can do and pick what is going to be best for us and where we are going to get the biggest bang for our buck. Now you said that a lot or several of the CDDs have been going with scenarios like this. Are they happy with it?
Ms.  Burns:  Most of the ones that I manage that made the switch are.  They are getting more information than what they are getting with a live guard. Right now, you are not getting the license plate,  you are not getting a picture of them.   This is all a digital

June 17, 2019	Lake Ashton CDD

record. A lot of times when the gate arms are hit, we get immediate notification as opposed to sometimes the live guards don't let us know. Security at Lake Ashton is a lot better than some of the security we have at other communities,  but the ones that have made the switch have been happy. It is entirely the preference of the community. The reality is that we can't prevent access so a system like this gives you more information than a live guard.   It kind of depends on the demographics of the community and what they  are  happy  with,  and how  much  savings they can go with.   Once you  have gates manned 24 hours a day, you see a significant savings and are able to get that information, as well , just kind of depends on the District and what they are looking for. They will come out and do a presentation if you are interested.   They will come out and show you how the system works. I know some of the Board members have gone to their facility that is in Sarasota to kind of look and see how that works.  I have a District that switched to this last week and the Board members went down and took a look at the facility and how the system works. It is just preference on what you guys want.
Mr. Costello: I think at this time it would be better off to table this until next month.
Could you put that on the agenda for next month? Give Bob a chance to work up whatever he is going with. This way we will be able to make a better comparison of what we are looking at.   Do we have any other concerns from any of the Supervisors?

Mr. Zacharia: I have two items that I told people that I would bring up. I received a few communications both in writing and verbally from people expressing concern about the replacement of multi-colored flowers. I think some of it is because people don't realize that there is a plan to replace the stuff that we used to pull out every three months with perennials. I know we have talked about it. I know there has been reports but the communication I am getting seems to suggest that people just think they were pulled out and we lost the color. I would like to suggest that staff put out something that says all of those flower beds will be replaced in the relatively short term with multi-colored flowers that will bloom all year.

Mr. Costello: I happen to know because I was in Christine's office the other day when you were talking to Taylor. Like you said there are plans moving forward that we are going to do something with it. It is noticeable when you pull in here that something has changed.  We haven't forgotten about or walked away from it, I believe you are very

 	

June 17, 2019	Lake Ashton CDD

active at looking to get this done . I agree with you that something should be put out there that we are going to do something and it is just going to take a little bit of time.

Mr. Zacharia: Item #2 and this may be very disjointed because I am very angry about it. I have some other words like shocked, and I can go on. I sat through a joint meeting at the H FC last month where we went through the PSA and something else.

Mr. d'Adesky: lnterlocal agreement.

Mr. Zacharia: I would say nine of the ten Supervisors sitting around the table were opposed to an idea floated by, I am sorry I don't know her name, the attorney for West.

Mr. d'Adesky: Sarah Sandy.
Mr. Zacharia : Who it seems came up with this idea that was shot down by the Boards eight months ago that every resident in  Lake  Ashton was· going to participate in funding potential operating losses based on an annual assessment. That is what I thought that letter was that went out last week. I obviously was way ahead of where I should have been. Whoever put the documents out and then had the two Board Chairmen sign them or just gave it to the Board Chairmen and they elected to sign it, I am shocked. What is in those documents is exactly what the Board said we did not want. Unless I am reading them wrong?

Mr. Costello: What document are you speaking of?

Mr. Zacharia: The documents that say, maybe I am wrong but it is the same exact documents we went through line by line at which time it was interpreted that every resident in Lake Ashton, 1,600 plus of them will receive a direct assessment through GMS for. I am getting puzzled looks. I don't think I am crazy. They will receive a direct assessment because it is too late to put it on a tax bill covering the operations and maintenance potential losses for the coming year.   Even  Bob Zelazny said no,  absolutely not.    I am sorry the document was not changed and there was a lot of displeasure with the two documents at that meeting expressed by 90% of the Board members.

Mr.  d'Adesky:    Murray,  two  things.    One,  the  document  was  approved  at  the meeting.  The form that was approved at that meeting only had minor changes from then. Number two, I think that in all fairness what you might be reading might be misinterpreted. The clause in there that I believe you are referring to is in the case there is an assessment. Theoretical assessment/hypothetical assessment, not necessarily not going to happen,

June 17, 2019	Lake Ashton CDD

but let's say that if there is an assessment, in that case there would be that is it placed on the tax roll instead of direct billed. That is totally different than saying that there will be an assessment. There must be an assessment funded by Lake Ashton I for example .

Mr. Zacharia: I understand that. We can play with words all day long. I have heard Doug Robertson say since May of 2018 that we are talking about something that we don't need to worry about because there won't be any assessments. The operation of the golf course will pay for itself not to worry etc. etc. , but he is not willing to put up any guarantee. If I get an assessment and refuse to pay it, and if any of these people out here get an assessment and refuse to pay it because they have been told time and time again by the Boards that they will not be held responsible to pay for any operating losses on the golf course, what happens to those people? Do they put liens on their houses and make them move out?

Ms. Burns: We have not received the financial due diligence information at this point from the golf course owner. Once we find out that information from the golf course owner, I think the Boards will have an idea on if or the amounts of the assessments that would be placed on any homes to the extent that one would be needed. What those documents outline is that the first year if there were to be an assessment to homeowners that it would be direct billed because of the timing of the tax roll. Each subsequent year it would be on your tax bill. If you choose not to pay your tax bill, then a lien is placed against your home.

Mr. Zacharia: I understand the process, but it goes directly against what we have been telling our residents.
Mr.  Costello: When you say we.... 
Mr. Zacharia: What some of us have been telling our residents. Mr. Costello: Yes, thank you for clarifying that.
Mr. Zacharia: There are some among the ten members of the Board of Supervisors that are willing to say if you can't come up with $10,000 or $15,000 a year don't live here. Sell your house and move out. Me for one, I don't believe in that.
Mr.  Costello: I don't believe that is coming from this Board.  I don't believe that.  I believe that when we negotiate it, and Mr.  Mecsics is sitting right here, we negotiated it in a way that we would take over at a prime time when the money was coming in and we

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also negotiated it so that there would be a $260, 000 loan or more or less an insurance policy in case there was an overrun.   Quite honestly,  I feel that we will not overrun what we are looking at this time.  I could be wrong, but I don't feel that we will have to, like Jill said if we do, I would hope that it would be a minimal amount of money. Not only that, it would be a direct bill for the first year instead of anything put on there. To tell you the truth, I think that I personally don't ever see us making money on it, but I do see it as being a selling point for this community as far as if you want to leave here and sell your house.  I think it is going to be something that is there.

Ms. Burns: The Boards have hired two professionals that are in the golf business to look at the due diligence information, so I think any conversation about that is premature until we have that information. What that agreement does is outline how any assessments are allocated between the two Districts and then essentially collected. would say it is premature until we have that information to have this conversation.

Mr. Costello: The problem is the fact that one person tells another person something. I have had people come up to me and say congratulations I hear that we bought the golf course. I am serious when I say this. I have had more than one person say we are closing on the golf course tomorrow or whatever and I say that is news to me. One of the things that people really have to do is, or maybe we have to do, is we have to find a better way of communicating with people that some of the stuff that they are hearing just isn't true. It is causing a lot of heartache for a lot of people due to the fact that they are worried. I don't blame them. I don't want to think that I can't afford to live in the house that I am living in right now. By the same token a lot of it just isn't true.

Ms. Wells: Would you want to do a news article for the  LA Times for July just to get an update?
Mr. d'Adesky:  No .

Mr.  Costello: We have to communicate somehow that a lot of what they hear just isn't true.
Ms. Wells: That is what I meant.  Not specifics. Just ask the Board any questions.
Ms. Burns: There are the meeting dates. Attend them if you have questions or direct them to staff or the COD manager. If we have to ask the attorneys questions, we could bring them in, but anybody with specific questions should direct them to staff.

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Mr.  Costello:  Anybody have anything else?

NINTH ORDER OF BUSINESS	Financial Reports
Approval of Check Run Summary
Combined Balance Sheet
Mr.  Costello:  We have the Approval of the Check Run Summary.
Ms.  Burns:  The total for the check run through June  17th   is $1 62,383.   I would be glad to answer to any questions on any of the specific items.   If not, we are looking for a motion to approve.
Mr.  Deane: Motion to approve the check run summary.

On MOTION by Mr. !Jeane seconded by Mr. Ference with all in favor the check run summary was approved.

Mr. Costello: Combined balance sheet.
Ms. Burns: This is for informational purposes only, but if the Board has any questions on them, I would be glad to answer them.

TENTH ORDER OF BUSINESS
Mr. Costello: Public Comments.

Public Comments

Ms. Cooney: Ann Marie Cooney, 4303 Ashton Club Drive. A couple of things in regards to the furniture.  At the last meeting, it was stated that Christine would get more vendors as a bid. That was what we were upset about. A lot of residents have spoken to me as far as the construction of the furniture. Those couches are extremely too deep for people that have difficulty getting up and down that if there was furniture to be purchased it would be more user friendly. Secondly, the pet park, we were given $8,000 from the HOA. If we wait until we purchase, if we even do the golf course, we will potentially lose that. Is there any way that we can reconfigure just the shape of the pet park to eliminate having to ask the developer anything? We can make it funky shaped. It doesn't have to be a rectangle. Just get it out of the way of him and then we don't have to ask him.

Mr.  Deane: This property is in the middle of the pet park, not on the end.
Ms.  Cooney: So, put another fence up and make a circle so we don't have to deal with him.  We are afraid of losing the HOA gift.

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Mr. Costello: We have two prominent people from the HOA here. Are we going to lose this money?

HOA member:  No.
Mr.  Costello: That ends that worry.  Thank you.

Ms. Cooney: The letter that went out, a lot of people think that is for the golf course. I believe that Christine is correct in putting out some kind of blast that is definitely part of your COD maintenance that will be on your tax bill.

Mr. Costello: I will be very honest with you. We haven't had an increase in ten years. Believe me our prices on just about everything has gone up.
Ms.  Cooney:  I don't have a problem with the increase.

Mr.  Costello: I realize that you don't. This is exactly what I was saying five minutes ago. Rumors. Perception of what is going on a lot of times just isn't what in reality is going on. We haven't had a raise you are telling me ten years.  Quite honestly, our expenses in 2008, we must have had money really flowing well because I am not going to say that we are at a crisis point.  We are concerned.

Mr. Zacharia : Mike, you are absolutely right, but it doesn't mean that we shouldn't help our residents understand what we are doing. I heard from someone who is the principal of a junior high school.  He is not a dumb man.   His first question was,  is this
$250 to pay for the golf course. I don't think the golf course was mentioned in the letter.
Ms.  Burns:  Because it is not for the golf course.
Mr. Costello: I agree with you it is a perception. I know who you are talking about and he is a very nice, intelligent person.   This may be what he perceives, but in reality, it is not true.
Ms.  Cooney:   The letter was great.    It was just  that  people hear about the golf course and when they see a dollar sign that is where they go. It is the golf course.
Mr. Costello: I will ask our attorney can we put out a blast that the increase is not to do with the golf course.
Ms. Burns: There is also a number to direct questions to in the letter, should anybody have any questions. That is what I would refer it to rather than sending out blasts. Contact information through my office to the person who handles assessments and anybody who has any questions on that letter should direct them there.

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June 17, 2019	Lake Ashton CDD

Mr. d'Adesky: The letter meets all the statutory requirements so we checked off the statutory box,  but now we can do anything above that we want to.   We can send an email blast.   We can put it in the LA Times,    do anything to say the letter that was sent out is for budgetary increases. It is for the budget.

Mr. Deane: I think that we should put out an email blast to that effect that the letter is maintenance of the development in big bold letters that it has nothing to do with the golf course.
Mr. d'Adesky: Totally fine.

Mr.  Costello:   Like I said this is a perception,  it is not reality.   Anybody else?
Mr. Plummer: I agree with the blast because people aren't going to call a number. What they are going to do is they are going to ask us. I think it is best to get a blast out.

Ms.  Burns: We got calls already.  They do call trust me. They call a lot.  We take a ton of calls when these letters go out.
Mr. Deane: I get a lot of calls.

Mr. John Oliver: John Oliver. Grenville Drive. I noticed a lot of fiscal responsibility discussion going on today to the point I have never seen before where we are discussing and differing little tiny projects in the scope of a $1 ,500,000 budget, so $3,500 here and there, which I think is great that is being done, and you say it is being done as a reaction to the fact that your reserves are so low. I think Mr. Costello used the word crisis there. So, my question is if this is the situation where is the $1,000,000 plus dollars to purchase the golf course going to come from? You don't have the money now. In the unlikelihood we are going to have an assessment, where is that $1,000,000 coming from? My second question is, why are we doing that? The developer is contractually obligated to operate this golf course until the last lot on the other side is sold and settled. Why, when we have these fiscal concerns are we rushing forward to buy this thing and from J ill, Andrew and several others have talked about when we close, when we do this?
Mr. d'Adesky: If.
Mr. Oliver: It sounds to me that it is a forgone conclusion. The due diligence is just

going to cost us a couple of hundred thousand dollars. Where is the money coming from and why are we even doing it right now? I am for purchasing the golf course, by the way. I think it is a community asset, but I am not for purchasing at any price.  Thank you.

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June 17, 2019	Lake Ashton CDD

Mr. Costello: Anybody else?

Mr. Sebastian:  John Sebastian. Lot 931, 4230 Coconut Drive.  I just wanted to talk about nothing to do with the golf course. I wanted to talk about the furniture and the bathrooms and the tiles and the foyer redesign.   I would like you guys to really consider keeping this item on the agenda in the future because I was a little concerned last month when you approved $4,300 for two couches and four chairs. From my experience, maybe that is not quite the furniture I would probably want to have in my house, so I would think the money needs to be a little bit greater. When it comes to the numbers , just quickly adding them up, looks to be around $20,000 to $25,000 to do the bathrooms, the hallway, the foyer,  some inexpensive furniture,  which I think is not that much money because in my opinion I think we do need to keep maintenance and updating the looks of the thing. I walk into the men's bathroom and I kind of chuckle when I see the red wallpaper on the bathroom. I mean I think red is out. I think we need a blue/green/grey what is in. I think you could do a timeless thing probably with Turner Furniture or somebody to help Christine to pick out the tiles, the furniture, all the colors and everything. I can't do it. I could tell you what I don't like, but I couldn't pick it out for you. We hire help when we have done that. You deferred that today if I understood that correctly, which is fine, but I think we need to keep that in mind because I think it would be well the investment not just from the front entrance, but to bring people into the clubhouse. Have this place looking fresh and updated, modern and not looking like it was from the 1970's or 80's or whatever. That is what I wanted to say. Thank you.
Mr. Costello: Thank you. Anybody else?
Mr. Al Cooney: 4303 Ashton Club Drive. The only thing I have to say is when you are bidding/looking for bids why do you do retail? Why do you go to the retail store for furniture and not wholesale?  That is the impression that I got on the last bid, it was retail. Why don't you bid wholesale or go to the manufacturer in that particular case? You should have at least three bids.  One or two bids is ridiculous.   That is all I have to say.
Mr. Costello: Thank you.

Mr. Walter Lake: 4112 Aberdeen Lane. I want to thank you Board members, COD Manager, attorney for the outstanding job that you are doing. I have only lived here a

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June 17, 2019	lake Ashton CDD

year, attended most of the meetings and I am very pleased with your confidence and your ability and the work that you are doing.
Ms.  Burns: Thank you. That is nice to hear. Mr. Costello: Thank you.

Ms. Maxine Ritter: I live at 3020 Dunmore. I want to put in a vote in support of the key cards. We have lived here 2 ½ years and we were looking at all the residences for senior citizens in Central Florida about 3 years ago. This was the only place that I came into that I didn't need a key card to get in.   I think we have been very fortunate that no one has done any vandalism or theft to our amenities. We have unlocked cabinets in storage areas everywhere.  We are very fortunate that we haven't sustained a larger loss. For all the money that we put into here I think it would be a great idea if we limited the access to our amenities to our visitors from outside the community. Thank you.
Mr. Costello: Thank you. Anybody else? Alright Mr. Ference.

ELEVENTH ORDER OF BUSI NESS	Adjournment
Mr.  Ference:    I  make  a  motion  to adjourn  this  august  meeting  and  significant meeting.
On MOTION by Mr. Ference seconded by Mr. Deane with all favor the meeting was adjourned.

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