Lake Ashton Communit:1 Development District
Mike Costello, Chairman 5orden Deane, Vice Chairman
!)ob Ference, Assistant Secretar_y Murra_y Zacharia, Assistant Secretar_y R.obert Flummer, Assistant Secretar_y

April 15,2019

A	ht
omm	nity· Development District
5385 N. Nob Hill Road, Sunrise, Florida 33351 Phone: 954-721�8681 • Fax: 954-721-.9202

April 8, 2019
Board of Supervisors Lake Ashton
Community Development District
Dear Board Members:
The regular meeting of the Board of Supervisors of the Lake Ashton Community Development District will be held on April 15, 2019, at 10:30 a.m. at the Lake Ashton Clubhouse Ballroom, 4141 Ashton Club Drive, Lake Wales, Florida 33859.
Roll Call and Pledge of Allegiance
Approval of Meeting Agenda
Public Comments on Specific Items on the Agenda (speakers will fill out a card and submit it to the District Manager prior to beginning of the meeting)
Approval of the Minutes of the March 18, 2019 Meeting
Engineer's Report
Unfinished Business
New Business and Supervisors Requests
Discussion of HOA Contribution for Proposed Dog Park at the Clubhouse (requested by Supervisor Costello)
Consideration of Updated Room Use Agreement
Discussion of Updated Amenity Policy
Electric Company Discussion (requested by Supervisor Deane)
Monthly Reports
Attorney
Community Director
Monthly Report
Consideration of Quotes for Restaurant Equipment
Consideration of Quotes for Additional Security Cameras
Consideration of Quotes for Blinds for Ballroom Doors
Consideration of Quotes to Replace AC Unit in Gate House
Field Operations Manager - Monthly Report
COD Manager
Financial Reports
Approval of Check Run Summary
8.    Combined  Balance  Sheet 1 O. Public Comments
Adjournment

MINUTES OF MEETING LAKE ASHTON
COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors of the Lake Ashton Community Development District was held on Monday, March 18, 2019 at 10:30 a.m. at the Lake Ashton Clubhouse Ballroom, 4141 Ashton Club Drive, Lakes Wales, Florida 33859.
Present and constituting a quorum:

Mike Costello Borden Deane Murray Zacharia Bob Ference Robert Plummer
Also present:
Jillian Burns Jan Carpenter
Andrew d Adesky Rey Malave Christine Wells Matt Fisher
Numerous residents

Chairman
Vice Chairman Assistant Secretary Assistant Secretary Assistant Secretary

Governmental Management Services District Counsel (phone)

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District Counsel District Engineer Community Director
Field Operations Manager

FIRST ORDER OF BUSINESS	Roll	Call	and	Pledge	of
Allegiance
Ms. Burns called the roll and established a quorum was present and led the pledge of allegiance.

SECOND ORDER OF BUSINESS THIRD ORDER OF BUSINESS

Approval of Meeting Agenda
Public	Comment	on	Specific
Items on the Agenda (speakers will fill out a card and submit it to the District Manager prior to the beginning of the meeting)

Mr. Costello: Good morning. We are going to open with public comments. I have one request here from Mr. Sosinski to speak to speak on Mulligan and Dunmore.
Mr. Sosinski:  Good morning.	Bob Sosinski,  4200 Stone Creek Loop.	I have a question for our engineer. I noticed that there are no storm drains on Mulligan or on the

March 18, 201 9	Lake As hIto. n CDD

parking lot to the north of Eagles Nest. I am just wondering how much of the stormwater that is causing the flooding down there at Mulligan and Dunmore is coming in from Winter Haven? If there is any, should Winter Haven help pay for any imp rovem ents?
Mr. Costello: You will be answered within the meeting. I skipped one, we should have approved the meeting agenda.
Mr. Deane: Motion to approve the meeting agenda.
Mr. Ference: Second.
Mr.  Costello:  I  have  a  motion  by  Mr.  Deane and  a  second from  Mr,  Ference ,  all those in favor.
On MOTION by Mr. Deane seconded by Mr. Ference with all in favor the meeting agenda was approved.

FOURTH ORDER OF BUSI NESS	Approval	of Lake Ashton	and
Lake Ashton II COD Joint Meeting held  on  December  4,   201 8,
Decem ber 1 7,  201 8, January 7,
201 9 and Janua ry 29, 201 9 and Approval of the Minutes of the Lake Ashton COD Meeting held on February 11, 201 9
Mr. Costello: Are there any changes or corrections, additions? 
Mr. Zacharia: Mr. Chairman, I just have a question to Jill or whoever. On the joint Board meeting min utes I know we a re asked to approve the min utes. In the process of each  Board  independently app roving  the jo int min utes it becomes  possible that the joint minutes  approved  by  each  Board  might  contain  modifications.    For  example  COD  II modified  something  last  month.   I  don't  know  what,  but  something  was  mo.•d ified.  How does that work? Is my question clear?
Mr. d'Adesky: Yes, that is a clear question. 
Ms. Bu rns: If you would like we can save the joint meeting minutes to be approved at the joint meeting so that way if people have comments , each group can app rove them at that time with the understand ing that on ce we a re not meeting every other month for the joint meetings it might be a while until those are approved.   If you would like fo r us to hold these and approve them at the next joint meeting we can do that.

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March 1 8, 201 9	Lake Ashton COD 

M r. d'Adesky: If you a re asking mo re to the legal effect of it on that side, the minutes a re only the requirement of the Statutes. It is only a general summary. These CDDs  have  chosen  to  go  for  a  verbatim  transcript  of the  m inutes,  which  a re  public records, but the same thing with the record ing. If the recording was requested you could pull that if the re was a dispute to what was actually said in the meeting, if it was suspected that something was changed into a way that it wasn't actually stated.
Mr. Zacharia: So if we were to move to approve the joint minutes at a joint meeting would that require a motion?
Mr. d 'Adesky: That i s an admin istrative change.
Ms. Bu rns: If you wanted to have a m otion to table the joint meeting minutes until the next meeting and app rove the February Lake Ashton I Board meeti ng that would be aplJropriate based on what I am hearing .
Mr. Deane: I ma ke that motion. Mr. Plummer: Second.
Mr. Costello: Ok so what we a re going to do is we are simply, we are going to look fo r a motion to approve the minutes from the February 11, 20 19 meeting .  The others will be withheld until a joint meeting is held. 
Mr.  Deane:   I made that motion. Mr. Plummer: Second.
M r. Costello: Bob seconded it. All in favor.
On MOTION by M r. Deane seconded by Mr. Plummer with all in favor the Minutes of the Meeting held on February 11, 20 19 were approved ; and all of the joint meeting minutes were tabled and to be included on the next joint meeting agenda.

FIFTH ORDER OF BUSI NESS	Engineers Report

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Mr. Malave: Good morning. The first thing on my agenda would be the Dunmore d rainage issue. You all received a summary that I did from two proposers. We also provided a little sketch which kind of gave us a bette r idea of how to quantify and ensure that the contractors that we a re talking with would provide exactly the same oost for that. A couple of the things there, we are trying to minimize impacts to the landscaping that is there especially arou nd the fi rst house. Then also how to stay out of the wetland . The conclusion is you will see that both proposals are around the same, All Terrain is $266,327
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March 1 8, 201 9	Lake Ashton COD 
and Steiger Site is $259, 1 00.   In order to compare there we re a lot of question marks in each one of what was included and what was extra to see where the bare bones of the
work wa..s to compare who was doing what. A couple of things, one is All Terrain had
$35,000 down just as a number for covering landscaping , not really detailing what that would do so that is something we felt should be ta ken out. The only thing that Steiger did was add sodding and did not cover the landscaping, so in order to make it together we used the landscaping , the irrigation and the sodding numbers and took those three out fo r sure to compare. Then the other option is the re placement of the cart path beh ind all the lots. Again we took that number out. They had some extra utilities there and the extras from Steiger kind of included a little bit of landscaping and  some other things that they expected ahd util ity work so in order to make it all even everything else was the same we now know what we call the base bid cost.  That will give us a good number to compare who was  p roba bly in  the ballpark. As you  can  see both a re  very  close.   All Terrain is at

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$1 98 ,694  and  Steiger  is  $2 11 ,8 1 6.    We  gave  this  to  two  other  firms  that  we re  very reputable. After conversations and arm twisting they decided not to bid and did not give us a bid. These two companies a re very sim ilar. Steiger is out of the Tampa area versus All Terrain is out of the Clermont a rea. All Terrain has done work here p revio usly and knows the site. Steiger has done work fo r us at other CDDs and again very similar. In respond ing a little bit to where does th is water come from, we did an analysis about four years ago and confirmed that part of the problem is the fact that when the golf clubhouse got built together with a parking lot that is located off of Mulligan, I guess is that street that you tu rn to go to the clubhouse,  all' that was originally supposed to drain  away and  into that development, not into our stormwater system. What we discovered is how it was all graded ,  it all  drains to this low point,  including  portions of the golf course  and  all of the golf clubhouse, part of the existing parking lot that they have, plus the additional parking lot that they have all drain to this point, which caused most of the issues of a.II the extra water. That is and was put in our record a long time ago, why we are having the flooding in this intersection versus the original design. I don't know if that comes into p lay. With that I will open this up to any questions you may have .
Mr. Deane: I have a question with regards to this whole thing. Is it possible to put it off for s ix or seven months because of the fact if we go th rough with the purchase of the

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March 1 8, 2019	Lake Ashton COD

golf course we will own the putting  green ,  and  would n't  it be  a  lot cheaper just to put a drain  in  the  street  and  ru n  it  straight  through  the  putting  g reen  to  the  wetlands  as  an alternative to this?
Mr. Malave: That could be an alternative. We would have to do a permit mod ification.  Either way, we should recommend doing a permit modification alerting the water management district because we a re taking water that was not supposed to be meant to be com ing into our system and that would be a way of deviating some of it. What I would recommend is probably isolating the water that comes from the golf clubhouse area and the parking there, and deviate that and let our drainage that comes from  Dunmore continue  its current route , which  would take the extra water away,  since you would have owne rsh ip , and that is a presumption of all the lands in the intersection being golf course and or COD p rope rty.
Mr.  Deane:  That is correct.  That is what I  am saying .   I  know we are not going to take out the 18 inch drain that is currently there. Leave that the way it is and ju st add another drain for that water. The water basically comes down that road ,
Mr. Malave: That could definitely be an option to do that based on record and historical,  it has occurred every two or three years when we have had that situation. I am probably as bad as the weatherman predicting weath er. I don't know if we a re going to have  a  big  storm th is year or  not,  hard to  tell  but we  a re  getting  into the  rainy season. Doing the work  I would recommend to wait till the  rainy seasons ends.  It is  not exactly a very easy construction project. You a re between wetlands, water everywhere and not only that, you are adding to it the homes that are there . I can understand and see why the cost of it is pretty high in addition to the materials, it is really the workmanship of how to get it accomplished and not create problems both without permit and with the wetlands and being able to install it correctly.
Mr. Ference: Is it a viable optio n that as Borden suggests because the putting green is pretty large size , you are fa miliar with that. In the direction that Borden might suggest that we run through the putting green into Pond 19, wo uld it req uire the demolition of the whole putting green? How would that work?
Mr. Malave: Again I am remembering how much acres the re were. There was about an acre and half of water that was draining there from my reco llection. To take
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March 18, 201 9	Lake Ashton COD

ca re of that you would need about 1 5% a rea of that to be able to accommodate a swale discharge area that you would dump it into prior to getting it into there. You could fit it within that area. You wouldn't have to lose that putting green. Now there is more area there in that intersection in that corner that is not just the putting green so I think I am looking also at that possibility. Again it depends on the grade. I t is coming towards us and  how to put slopes in the re and  all that, you mig ht lose some, but you still would end up with some type of putting green.
M r. Ference : I think the deferring of this bid until we decide going forwa rd with the golf course  and  owning  that  property,  I  think  th at  is  a  very  viable  suggestion.  I  would reaffirm what Borden suggested .  If that requ ires a motion and he has made it,  I certainly would second that we defer action until such time that we can ascertain that as a viable option wh ich would save us I am thinking a g reat deal of money.
Mr. Malave: One little thing that I need to add in there, the entire work , the l ine of where the COD owns and the easement and the golf course we probably would require some sort of permission from the golf course to do the work we a re proposing right now because we could be impacting or be on their property.
M r.  Ference: All the more reason why we should hold off. Mr.  Malave: Any other questions?
Mr.  Costello:  Are  there  any  other temporary things  that we can  do which  would divert the water away should we have an other storm?
M r. Malave: My recommendation would be that if we are anticipating a large storm that is coming, to p roba bly go to the control structure with in 19 and probably lower it as much as we can, get the water out of there under an emergency condition. That would hopefully assist in helping keeping the water within the street and not into people's property if a large storm was to come. Other than that, I think the only way to drain it because of the quantity of water that is coming into the area is very difficult without doing any construction.
Mr.  Costello:  I  have  seen  it where a  heavy  rain  storm,  it  really becomes a  mess there. The water is going up the driveway. Some people decide that they are g oing to drive th rough it anyway. I mean that just makes a bad situation worse.
Mr.  Malave:  It creates a wake.

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March 1 8, 2019	Lake Ashton COO 

Mr.  Costello:  It does.   I  have seen it where the water was almost going  into their garage. I can understand their concern.  I realize that we can't control the weather.  Still , I would like to see something done in order to alleviate th is problem . How much do you figure we will save if we wait until we own the golf course or whatever? What do you feel the savings would be?
M r. Malave: I t definitely would be less than half of this. Mr. Costello: I t is a substantial amount of money.
Mr. Malave: A majority of the work is working behind the lots. The easy part is working that piece adjacent to the house and off the roadway. There is some te mporary work that needs to have some MOT work, maintena nce of traffic. That part if fa irly easy. The part where it gets very difficult is the part when you go from the manhole in the back all along the back of those lots and the wetlands. The watering process, the construction process is very expensive and slow. That is really where all the dollars are going.
M r. Costello: ln other words instead of making someth ing all the way around we are ju st going to take a straight sh ot.
M r. Malave:  Put a little small depression there and take it right into the outfall.  The
lake is right there. 
Mr. Ference : Was that a motion Borden that you made? 
Ms. Burns: If you are not taking any a ctio n today we don't need a motion .
Mr. d'Adesky: That is a direction for us to bring it back once we have resolved the golf course.
Mr.  Ference: Thank yo u ,  Borden.   I  never thought about that.   It is a viable option.
Ms. Burns: We will just bring it back should the Districts become the owners of the golf course property in the near futu re.
Mr. Costello: Do you have anything else, Rey?
Mr. Malave: There was also another drawing that was handed out, the Stop sign options. The question that was asked to us was trying to make the intersection of Club and D rive into a th ree way Stop sig n. The problem we have is when you look at the intersection it is not j ust three streets. You also have the roundabout or the round d rive that comes into the portico share of the clubhouse, therefore you have to make some decisions. One of the ways that my traffic engineer indicated is that you make that a one�
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March 1 8, 2019	Lake Ashton COD

way in and put a Stop sign also there so that it also becomes a fou r-way Stop sign, because it requ ires warn ings fo r people not to come in and the one-way you are adding two  more signs of Do  Not  Enter,  so  you  a re erecting  pretty  much  about five  new signs. The Stop sign on the main entrance already exists, so you a re really adding all of those Stop sig ns, three Stop signs and two Do Not Ente r. The Do Not Enter cannot go on the Stop sign, it has to be a separate sign. It is a little awkwa rd how we will place that. This scale he re did not perm it to show how it would fall, but there would be two signs on that intersection , one or the other towards the island where the fountain is, a Stop sign coming towa rd s the d rive from the west. Total cost is between $1 ,200 to $1, 500 with all of the signs using the decorative signs, but maybe closer to $2 , 500 .
M r. Deane: Probably more than that.
M r. Malave: Well each sign is $1 50 for the Stop signs. Mr. Dean: And the poles,
Mr.  Malave:   So we get $4 ,280.   Ok, thank you.   $5,000.
Mr. Costello: Until we know that we have had a major problem out there . I mean I have been here for nine years now, and quite honestly I have never seen a p roblem at that intersection. 
Ms. Wells: We have had one reported incident that I know of since I have been
here. I t was actually reported . I know there has been some close calls in that intersection right here, especially going west on Ashton Club Drive because I don't think the re is any Stop sign at all coming from the cul-de-sac down Ashton Club Drive all the way here. As fa r as incidents, there  has been only one reported incident that we have had. 
M r.  Malave:  From a traffic stand point, just to add a little bit to that,  is the fact that you had added in the carts as part of the traffic. The majority of the traffic comes i n , makes a right-hand turn coming fro m our main entrance going west. That is probably 70% of the traffic. A lot of people live over on the other side, but during peak it is probably
80 to 90% in the mornings and evenings. Then, the traffic coming from the west is making a left- hand turn., . Adding a traffic sign at least at that intersection would probably make the
intersection well, but my traffic engineer indicates the moment you put a second Stop sign there and  still having the driveway into the clubhouse,  it makes  it even more dangerous because they would tend to ignore that traffic.  That is where all the golf carts come and
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March 1 8, 201 9	Lake Ashton COD

go in and out. From a staffing standpoi nt and safety standpoint this intersection would be safer with all the Stop signs. I know it is a nuisance. Nothing has happened in many years, but we have been lucky from a safety sta ndpoint. I just want to go down on the record as recommend ing that this is a safer position.
Mr. Deane: My problem is, or the problem I have seen with this intersection , is the
people who are n ot stopping at the Stop sign coming down the main boulevard.   That is
the bigg.e.st problem . I have a suggestion that we put thre biggest bumper we can put in front of that Stop sign to slow people down. That would slow them down so I think they
would  Stop.   I  was almost hit there once  in  my golf cart.   The car got less than two feet

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fro.m, my golf cart. It never stopped at the stop sign. That is the biggest problem of people
not obeying the Stop signs. I t·h' ink adding all these Stop signs would ju st make it worse. That is my opinio n.
Mr. Malave: What the City of Orlando and other cities have done, they have called a crosswalk speed tape. I t is a little flatter and does have, it is raised approximately five or six inches ...in' heig ht.  It is a smooth transition and then on top of that, paint the crosswalk 

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so people can cross there. A lot of people go across the street. They probably would n't use this corner because it is convenient to where the parking lot is in the back and they just  cross  back there ,  but  in  an  ideal  world  that  is  one way to  slow traffic  down  and  it doesn't look as intrusive as a little mound , an actual bump.
Mr. d'Adesky: You have less complaints that you are wrecking cars' suspension.

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On top of that, 1 will say one thing, and this is probably not a popu lar statement, but we don't have to follow that. Borden and some of the experienced Board membe'rs have heard me say this before, but Murray and Bob, I don't know if you have hea rd me, we don 1t have to follow the  decorative  req uirement.   I t  is optional for  us.   I  know that costs
are a big factor for this  Board,  so if that is someth ing we wanted to use on  one or two of the poles th at is an option fo r the Board. I know in the past we have chosen to comply with that, but obviously price is a big factor.
Mr. Costello: Have we spoken to the Lake Wales Police to see if there has been
anything? I mean they would have a report if there we..re accidents there or anything of
that na.t.u re. Don't get me wrong, I am not trying to walk past this. The only thing is , I quite honestly don't see a p roblem out here.  I don't know, have we had accidents?  Have

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March 18, 201 9	Lake Ashton COO

we had anybody hit by a car? I am not saying I want to wait until somebody is , but by the same token what is the situation out here? 
Ms.  Wells:  I  can  check  with  the  City  of  Lake  Wales  Police.  I  haven't  done  so already, but I can certainly check with them to see if they have any documented accidents.
Mr.  Costello:  Bob, you have experience in this area.  Maybe you can help  us.
Mr. Plummer: That intersection itself not only with the circle drive and three-way, in  add ition to that is the foot traffic ,  cart traffic , the bank,  and the sales office also cause quite  a  challenge  there,  as  far  as  the  potential  for  a  variety  of  types  of accidents  or pe rso nal i nju ry. I would be very interested in looking at what the history of that intersection is as to help make that decision.   I don't recall an accident being there,  but that doesn't mean that there hasn't been. I would certainly like to look at the history of that before we
make a decision to spend $4 , 200 to put Stop signs up.
Mr. Zacharia: The document I am looking at talks about two Stops sig ns. I heard a report this morning that there a re three Stop signs, which would add $ 1 , 160 if we don't change any other numbers. Three signs at $ 1 , 1 60 , isn't that $3 , 500?
M r. Costello: Yo u have the Do Not Enter sig ns.
Mr. Zacharia: That is about $2, 000 wh ich comes out to somewhere around $ 5 ,400 . Ms. Wells: You are right about that.
M r. Zacharia : So it is $5, 400 for the decorative posts and the signs etc.
Ms. Wells: Also, it may go down  slightly.  I was j ust asking  Rey, the  Do  Not Enter signs do not have to be as tall as the Stop signs. It could be a shorter sign so the price may go down slig htly on the Do Not Enter signs. Residents have also requested Exit signs because some of the people making deliveries to the pro shop will go past this section right he re and end up in the cul�de-sac. That is also added on here. It is just a sign added to the pole that says Exit fo r both sides so if they a re delivering to Nini's they come out,  they will see  an  Exit sign there.  That would take a few hund red  off as well  if you decide not to go with that. The over $5,000 is the most it would be.
Mr. Zacha ri a : What is the fund ing source for this $5 ,400? 
Ms. Bu rns: Capital reserve or miscellaneous line items.
M r. Zacharia: Is the $5 , 400 available in the capital reserve today?
Ms. Burns: The re is about $33 1 , 000 currently in your capital reserve account.

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March 1 8, 2019	Lake Ashton CDD

Mr. Costello: I think u ntil we investigate this with the Lake Wales Police Department we are rushing into something that I really don't know that we need. That is my personal opinion. I get that is the impression that Mr. Plummer tried to bring up. Let's look at the history of the intersection befo re we jump into something.
M r. Zacharia: I was going to ask, Bob, in your experience when you say let's look at the history of the intersection, what specific questions are we going to ask and who a re we going to ask those questions of?
Mr. Plummer:  First you have to try to get the reported incidents at that intersection from local law enforcement. Obviously some incidents have been close in nature and not necessarily repo rted . We need to start with the reported ones and go that route before we take any other action at this point.
Mr. Costello: I think it would be in our best interest to just table this until we get a chan ce to have somebody contact Lake Wales Police Department. Find out h ow many incidents we have had and we can move on from there. If you would like to do that we would appreciate it.
M r. Plummer: I can gather that. Mr. Costello: Thank you.
M r. Malave: That is all I have. Thank you. Mr.  Costello: Thank you.
SIXTH ORDER OF BUSINESS	Unfinished Business
Mr. Costello:  U nfi n ished  Business.  There is none.

SEVENTH  ORDER OF'

BUSINESS	New   Business	and	Su p-e·rvisor
Requests

A� Discussion of Reorganization of Board of Supervisors (requested by
Supervisor Costello)
Mr. Costello:  A.  is Discussion of Reorgan ization of Board of Supervisors.  Believe
me, I have had a lot of questions as fa r as what I meant by that. I am not looking to get anybody, any individual authority to make decisions fo r the Board . What I would like to see though is where different people hold different experiences in life. M r. Plummer was just recog nized by the fact that he once was a police officer, and that he can deal with the police department fairly well.   He  a lso  has experience  in fire and  can  deal with the fire
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March 18, 2019	Lake Ashton CDD 

department very well. Mr. Deane has quite a bit of experience in resta u rants. He owned one.  He is living here, so it must have been successful in some way.  I don't know, unless his bills aren't paid.
Mr. Deane: They are.
M r.  Costello:  Murray,  I  know that you worked  ln accounting and were the CFO of a healthcare system. Believe it or not, I am going to give you the biggest headache because we have a budget coming up that quite honestly rea lly needs to be gone over with a fine tooth comb. We are spending money that we really don't have to. Bob, I know that your experience is mostly from what I understand is dealing with people. So I would like to have it where anything that has to do with public safety would go to Bob Plummer. Anything that would have to do with the restau rant here would go to Borden. Bob Ference , you could probably do us well if you were to deal with the diffe rent organizations th roug hout this community. Murray, like I said , I am going to give you the biggest headache. I want you to look over our numbers. I would like to know if you all agree that th is is going to be the best way to go. If somebody comes to me and they have a problem with the restaurant, it is not that I don't understand your concerns, it is just that Mr. Deane works with them. Go see M r. Deane, I th ink he can help you a little better. If somebody has a problem with money that we are spend ing, go talk to Mr. Zacharia and maybe he can help you a little better. That is all I meant by reorgan ization. I don't want anybody to have any authority to spend any money that is not approved by this Board . Period. I just wanted to see if everybody agreed with this.
Mr. Ference: Aren't we doing that already? We have asked Bob to look into the
police function as th ings come up. 
M r. Costello: The only thing that I  am trying to do is solidify it, Bob.  All I am trying to say is we have a big enough problem dealing with the Sunshine Laws whe re God forb id you say someth ing to me, God forbid Borden says something to Bob, Murray says something to you . We simply have a headache. This way you know exactly who to send somebody to when they have a p roblem in any given area. I re alize that faces are going to change throug h the years on this Board . It is going to be up to them to change the responsibilities of people. Like I say, all I am trying to do is to deal with the strengths of the things that people have dealt with th roughout their lifetime.
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March 1 8, 201 9	Lake Ashton COD 

Mr. d'Adesky: I think the biggest change you are going to see if this is implemented is really how staff interacts with you. If there is an issue about the restaurant the default is to go to the Chairman. You always go to the Chai rman for anything between Board meetings but now if you make a reorganization, we may still keep the Chairman in the loop of course, but if it is a restaurant issue, bring Borden into the loop. If there is an issue with one of the organizations we a re calling SupeNisor Ference. If there is an issue with the budget we are calling Mu rray. If there is a public safety issue we are calling Supervisor Plummer. That is really the big place you are going to see it. You a re going to hear those annoying phone calls from me and J ill that Mike usually has to get on.
Mr. Costello: It is not a matter of me not wanting to take the calls , it is simply a matter of that, quite honestly,  somebody might call me  up and say this or that happened at the restaurant. In reality, I want to help you , but due to the Sunshine Laws I can't pick up the phone and call M r. Deane. I cannot do it. If they go to the person I talked to, Mike Costello and I told him this and the other thing and he said this, technically by all rig hts that is against Sunshine Laws also. We a re in a scenario where our hands a re tied and we a re trying to do the best we can for this community. All we are trying to do right now is b reak it down so that we know exactly who to go to. Don't go into detail about the problem , go see Mr. Plummer, go see Mr.  Deane or whomever.  There is th ings that every person in this room is going to disagree with. I don't blame them. I think it would be just a little bit better if we had an organization whe re we knew who was handling what sections.
Ms. Wells:  I just want to clarify for my understanding  is that this reorg anization,  it would be authority to make decisions as long as it does not cost money? That is what I am trying to get at.
Mr. Costello: No. That is what I am trying to get away from. All I am trying to do is  let them  get the information  and  let them come  back at a  meeting  and tell us exactly what the situation is because they worked in these a reas and they are going to give us much more in-depth detail as to what the problem is and how we can resolve it.
Ms. Wells: Pe rfect. That is what I wa nted to make sure.
Mr. Costello: It doesn't really need anything other than the fact that this is the way I would like to see it go. To me it just seems like a better way of doing it.
13 

March 18, 201 9	Lake Ashton COD 

Discussion Regarding Inc reas ing Number of Handicapped/ Reserved Golf Cart Pa rking Spots at the Clubhouse (requested by Supervisor Zacharia)
M r. Zacharia: Back in late February I sent Marcia a note asking for this to be added
to the agenda and I don't know whether between Marcia and Christine it got passed along .
Ms. Wells:  It did. 
M r. Zacharia : Bottom line is at the last Lake Wales HOA meeting there was a resident that exp ressed concerns about the two spaces out in front of the portico out here that are rese rved for res idents with  lim ited mobility.  This particular resident said that on big event days and evenings that those spaces fill up , as do all the other spaces around the circle and the parking lot etc. and then very often he ends up turning around and going home beca use it is a long walk. He indicated that the Ashton West Supervisor responsible for public safety like our Bob Plummer had requested and received authorization to
increase  the  number  of  those  signs  during  special  events,  evening•s  and  days. 
suggested the same thing , that we increase the number of signs from two to six. Three on each side, except I said we should do it permanently rather than concern ourselves with , is this a big event or a med ium size event and put the signs in. Put the signs in the ground and let' s be done with it. I also believe that we mig ht even get the HOA to pay the  minimal  cost  of  acquiring  the  signs.    If the  HOA  doesn't,  since  the  req uest  came through them , that we go ahead and pay for it. I will be happy to answe r any questions.
Ms. Wells : I just wanted to add that it was passed along and I did reach out to the
vendor that we purchased the orig inal signs from. They are $20 each sign, just so you know how much they are.
M r. Plummer: Are we talki ng about a regula r handicap sign? 
M r.  Costello:  No we are talking about the signs that are there req uesting that you politely refrain from using the first two parking spaces.
Mr.  Plummer: You are not making them an official hand icapped parking space. Mr. Deane: I make a request we buy the $40 worth of signs and put them out there . Ms. Wells: It is more than $40.
Ms. Burns: $80.
M r.  Costello:   Do we have a second? Mr. Ference: Second.
Mr. Costello: All those in favor?

14 

i

March 18, 2019	Lake Ashton COD

On MOTION by Mr. Deane seconded by Mr. Ference with all in fa vor the purchase of four signs for $80 for reserved parking spaces fo r golf carts was approved.

Mr. Costello: Do we have any other requests from Supervisors? I have a couple items that I would  like to bring  up.   Number one,  if you look at this door over here,  it has the cu rtains over the door.   If you  look over here we don't have that.   The reason being and I know th is from experience is we cann ot block the Exit sign. You cannot close the cu rtain all the way. What are the chances that we can get the two of them evened out?
Ms. Wells:  I actually have been working with the vendor already on doing that.  The problem being is that the coverings that we have here are discontin ued. I am trying to find something that is going to match over there. The one quote that they did give us was about $1 ,000. It was a lot cheaper on this side. I am going back to the vendor to see if there is a comparable covering that we can use here that is cheaper than $1 , 000 .  I l<now these we re a lot cheaper than $1 ,000.
Mr. Costello: Do we have more than one vendor we a re requesting proposals from?
Ms. Wells : Originally I went to the same vendor because I was trying to get it to look the same. We have additional vendors we can go to .and have them come and look at this and see if they can quote us fo r the same type of covering. I want something similar. It doesn't have to be exact because it is on the other side of the room. It is not going to stand out, but you want it to be as close as possible. I can reach out to other vendors.
Mr. Costello: I understa nd that. I understa nd that they may not be a 1 00% match ,
but l imagine we can probably get it so close that it would be p retty hard to tell the difference between the two.
M r. Zacharia: What about the drapes over there? M r. Costello: You are right.
Ms. Wells : I just noticed that.
M r.  Costello:  There  is another door.  The  only  reason why we  noticed  it was last n ight when we were here fo r pra ctice for the show they  had  pulled the d rapes somewhat closed but they left the Exit sign somewhat visible. Quite honestly, I know that by law you can't close those cu rtains due to the fact that it is an Exit and you are blocking it , but this he re seems to suffice. I wo uld think that maybe we need two more doors.
15 

March 18, 2019	Lake Ashton CDD

Ms. Wells: That one has that on there , it is just not closed right now.
Mr. Costello: Oh , ok. I see them now. Like I said maybe we can get something for over there. Quite honestly, it was noticeable last n ight and fo r a minimal amount of money hopefully we can do something with that. The only other thing that I have in here is the thermostats. I would like to see cove rs. I mean tonight is Bingo and I want to tell you something , and Murray will testify to th i s, you get 200 people in Bingo and 99 of them a re cold and the other 10 1 are hot. One by one they come up and change the settings on the thing . The AC is kicking on and kicking off. I am sure it is not doing the units any good. 1 would like to see covers on all of the thermostats in the room due to the fact people do have a tendency to change them . They are hot. They a re cold . Even the fa ns. You have  two  people  complaining  that we  should  turn  the  fa ns  off.   You  have  four  people complaining tu rn them back on. It is insan ity. The covers we could do something with. Do we have anything else from anybody?
Mr.  Deane:   I  have a couple of things  I want to speak about.   First,  regarding the restaurant. While Christine was out Matt and I did the requi red quarterly inspection report of the resta urant. I wish to inform anybody that this resta urant is the cleanest I have ever seen in this bu ilding. These people do an excellent job. During the inspection there was one problem with the exhaust fa n in the kitchen over the hood . We brought in the electrician and we fo und out that the motor was bad in the exhaust system. Th at is being replaced today. Ch ristine asked me about it and I told her just to go ahead and get it done because you can't operate the restau rant without an exhaust fa n in the kitchen, it is against the law.  With regards to the requirements on the lease, the pest control is being done weekly by the tena nts. The g rease trap and grease is being serviced by Green Star Biod iesel. They come once a month. They take the used fryer oil. There is a container where the trash is. They take the used fryer oil and make jet fuel out of it. That is done and  Nini's gets a small check for whatever they take.   In  addition to that, every time they are here they check the grease trap where we had the problem before . The re is no paperwork rega rding th is, but I have the paperwork to give you. The last inspection was
done on  Ma rch 6th .       Miller  is  handling the inspection on the  refrigeration eq uipment and
Nini's has ordered the inspection to take place, although everything is operating. The floor maintenance and carpet maintenance is being done by N ini 's and everything is in good

16

March 18, 201 9	Lake Ashton COO

shape. I have the attached repo rt to give you. In addition to that, it is requested by Nini's that we find out the cost of Berber mats to put behind the bar. Other than that there was a couple of small items which had been taken care of, or a re being taken care of. That is the quarterly report for the resta u rant. The other issue I want to bring up is the golf course. At our last joint meeting , it was told that the bonds were to be paid by the residents in a 59% - 41 % percentage. I never ag reed to pay for the i nfrastructure bonds. That is the roads,  the water system ,  the sewage system,  and  el·ectric lines that were  put  in Winter H aven , just like Winter Haven didn't agree to pay for the infrastructure bonds for Lake Wales. That bond d iffere nce is great. The reason it is so g reat is we have been paying our bonds seven years longer than Winter Haven has been paying on their bonds. Our bond balance is $62, 3 1 3 . 07 . Winter Haven's bond amount is $347,31 9.03 . I agree on a per lot basis that we should pay for 59% of the operation of the golf course which means that we would owe $45,430 of the $77 , 000 deposit that is due at the time of settlement of the golf cou rse. Winter Haven would have to pay $2 1 , 570 . We agreed to hire an expert to help us with our due diligence at a cost not-to-exceed $25,000. Our share of that would be $ 14 , 750 . Winter Haven's share would be $1 0,250. I spoke to the attorney regard i ng the settlement costs for the golf course, and I want everybody to understand this is an estimate, but the latest estimate from the attorney' s settlement charges would be in excess of $1 50,000 as possibly as high as $300 ,000 depending on the inspection requi rements, the survey requirements, and everything else.  Their expenses will have to be paid prior to the fi rst person getting a golf ball on the golf courses owned by the CDOs. The settlement requirement for Lake Wales would be $62,31 3.07, $45,430, $14 ,750 and
$177,000 for settlement costs by the attorneys. The total amount being $299 ,493.07.  We have 977 billable units in Lake Wales, which would mean a one-time assessment just to settle on the golf course of $307 per billable unit, Winter Haven's requirement would be in excess of $502,1 39.03. They have 640 billable units on their side. That is a per unit cost of over $785 per unit. These a re numbers that have never been given out before, and I want people to real ize what this golf course is going to cost. This has nothing to do with the $400 , 000 balance, which is agreed to be paid offat 59% - 41 %, nor does it have anything to do with the fi rst nickel of maintenance, which would be a big item on the agenda.   We  have  not done our  due  diligence yet,  but  I  wanted  people to  realize what
17 

March 1 8, 201 9	Lake Ashton CDD 

this golf course is going to cost. It is a lot of money folks , and the only expense that could be reduced in my numbers is if the settlement numbers come back less, or if the developer offered to finance the bond payment over a period of time. I don't believe that we should finance the infrastructure bonds. I bel ieve they should be paid off by the separate developments. I would like to request that a special Board meeting be made of both developments in order to discuss this matter because we never discussed paying the infrastructu re on either development. The infrastructu re bonds came before there was any golf course development. The infrastru ctu re bonds were what the government gave the developer permission to sell X number of bonds to put the  roads, the utilities and the infrastructure in these developments. I don't believe that the infrastructu re should be
shared amongst either development. It should be paid by that development by itself.
M r. Costello: Any comment...s?
Mr. Zacharia:  Borden, thank you  so much for this insight.   You are indicating that
$4 1 0,000 and  I am assuming that is the bond indebtedness.
Mr.  Deane: The middle figu re, those are the total requi reme nts for both sides.
Mr.  Zacharia:  Is that $41 0, 000 - $409 ,632 . 1 0 , to  be  more exact,  is that the  bond indebted ness that was never mentioned and suddenly appeared several months ago?
M r. d'Adesky: Yes.
Mr. Zacharia: Ok. They are one and the same. Mr. Deane: They are one and the same.
Ms. Burns : Just to cla rify, and I know what Borden meant, and I think everybody up here knows what Borden meant, but I want to make su re everybody in the aud ience understands, when he is talking about the bond balance for Lake Ashton and Lake Ashton I I , that is just the debt assigned to the golf course parcel. That is not the bond balance overall fo r both Districts. I want to make sure that was clear to everybody as well. 
Mr. d 'Adesky: That is the portion that needs to be cleared.
Ms. Burns: The LOI that was submitted anticipates that amou nt would be financed, that the seller would pay it off upfront and each District would pay that over five yea rs. That was the LOI that was approved by both Boards.
Mr. Deane: That is an add itional $40 , 000 in interest that I don't think we should pay. That is why I say it is up to the Boards to make the decision, and if we decided that
18 

March 1 8, 201 9	Lake Ashton COO 

we had to pay it befo re settlement, we do have enough money that it could be paid at settlement when they say settlement is supposed to ta ke place by October 30th or September 30th of this yea r.
Ms.  Burns:  Correct that is a business decision that the  Board would m a•ke.
Mr.  d'Adesky: Yes this is an  approp riate topic for a joint meeting  and  I th ink that wil l give time for staff to look at the numbers where J il l , Jan , and I have been looking over the assessment numbers to confirm th i ngs. I th ink we will ta ke our due diligence numbers
when you reference settlement numbers. We a re still getting quotes on stuff. Also in terms of the actio n, the action will be modified  in an interlocal agreement.  Th..at would be
the appropriate action if the Boards were agree able with that.
Ms. Carpenter: One other item we are currently working on, a purchase of sale ag reement, and the Board approved the LOI terms with financing of that on each golf cou rse parcel. If this is someth ing that the Board would want to reconsider we would need to know that before we finish the purchase of sale agree ment.
M r.  Ference:  I think that is absolutely necessary to reco nsider that, yes. Mr. d'Adesky: Then there needs to be a joint meeting.
Mr. Ference: Borden , I can't thank you enough for this i nformation. We would have been so blindsided without this inform ation. I can't thank yo.'u enoug h for that. Lots of hard work, and it is obvious you a re worth your keep. You are worth keeping.
M r. Deane: Thanks.

.

Mr. Ference: God bless you. That was g reat. Thank you very much for this. Let' s give him a round of applause h.  ere, guys.
Mr. Deane: I would like this Board to vote today to have a joint meeting with the Boards, but I would also like an agreement from this Board that each development pay for their own infrastru cture bonds, that it not be paid 59% - 41 %. The bonds are for the infrastructure of Lake WaL les - our roads, our sewer, our water, the cables , and everything else. I do not believe the people in Winter Haven should have to pay fo r it, and I do not believe that we should have to pay for the Winter Haven i nfrastructu re bonds.
Mr. Costello: Could you put that in the fo rm of a motion? Is that a motion? Mr. Deane: Yes that is a motion.
Mr. Zacharia: Second

19 

March 18, 2019	Lake Ashton COD 

On MOTI ON by Mr. Deane seconded by Mr. Zacharia with all in favor the Board directed staff to schedule a joint meeting with Lake Ashton II COD and approved for the bond debt to be paid by each  District, n ot on a per lot basis.
Mr. d 'A,.d esky: Just to be clear that is contingent upon Lake Ashton II ag reeing to a joint meeting because they have to consent to that.
M r. Costello: Can we set up a joint meeting? We a re going to need one anyway. Ms.  Burns: Yes, we will reach out to them.
Mr. Costello: Thank you.
Mr. Ference: And that should not impa ct the LOI because there are conditions that say very clearly that this is not absolute and we ca n make changes going fo rward.
Mr.  d'Adesky:   No, what Jan was saying ,  the pu rchase and sale, that is different. Ms.  Burns:  I j ust want to clarify the motion was to request a joint meeting, correct?
M r. Deane: No.	It was to req uest a joint meeti ng and  this Board voted that we
would pay for our own infrastructu re bonds and we feel that the West should pay fo r their own infrastructure bonds.
Ms. Burns: Who made the motion? Mr. Deane: I made the motion. 
Mr. Costello: Borden d id and Murray seconded it.
Ms. Burns: Thank you.
Mr.  Costello:  One other thing that I would  like to bring  up, we have a budget that we a re going to be prepa ring in the next few weeks. I would really like to see us do a budget workshop. Go through everything line item by line item and see where we can save some money and just totally ri p the thing apart and put it together where l mean I hate to say it , but our reserves and everyth ing else really needs a second look . It needs to be torn apart by every person sitting here.
Mr. Deane: I agree . What we are talking about, this would only be talking about a one-time assessment fo r the down payment and deposits on the golf course, but we have to get better figu res and numbers with reg ards to everything because the assessments are going to have to go up whether we buy the golf course or not. Because of stormwater repairs etc. etc. our reserves have basically been wiped out th is year.

20

Ma rch 1 8, 201 9	Lake Ashton COD

M r. Costello:  The b iggest part I th ink of it is we are seeing where with landscaping alone there is a good chance we will be saving $1 2,000 per year after this year by making some changes. How many other a reas can we make a few minor changes and spend less money?  We need to sit down and look at every item.  We a re paying between
$1 6,000 and $1 8,000 a month fo r electricity.
Mr. Deane: Of which over $10, 000 a month pole rental and line re ntal. I have already started looking into it. It is huge.
Mr. Costello: I realize that, but what can we do. I know back home in other towns and in other states we have it whe re we have small solar panels on every light. I mean can we do something like that? Can we do anything? You are talking about $1 8 , 000 a month . That is a lot of money. We can't turn the lights out, but by the same token can we do something that will make it cheaper?
M r. Plummer: Changing the su bject from electricity to security, I was tasked to work with Mr. Mecsics from the West as fa r as the security companies, check to see what dollars and cents we could save in that reg ard, as well. Our preliminary investigation is that each side could save a substantial amount of money. We have not gotten the final figures to announce those dollars, but we believe that is very possible in making a couple of moves here . Until we fi nish that report I don't believe I have anything to add to that, except the fact that we believe that there will be a substantial savings of money once we come up with our final plan.
M r.  Costello:   Like  I  said ,  it  never bothered  me  to  save  money.   Quite  honestly, whatever we can do if we can go through this budget prior to approving it and looking at each item line item by line item. My question is now would you want to do it after the next month ly meeting or would you want to do  it as a separate meeting?
Mr. Zacharia: Can someone j ust lay out for me what the budget timetable is?
Ms. Burns: Generally we present a prelim inary budget to the Board that the Board
would approve in April or May.  This Board usually does May.  We need to send  it to the state at least 60 days  prior to the public hearing date, which we generally set for Augu st.
The tax bill needs to be certified by September 1 5th ,
M r. d'Adesky: However lf we are planning on increasing assessments, we have to send out a letter notifying a ll reside nts of an assessment i ncrease; therefore you would
21 

Ma rch 1 8, 2019	Lake As hton COD 

want to scale that back earlier so you have ample time to notify the residents th at there is going to be an assessment increase.
Ms.  Burns:  It is a 30 day notice.  We would determine that at the May meeting and know that in time so that the 30 day mail notice prior to the public hearing in August.
M r. Zacharia: What I got from that was something is supposed to happen by April or May,  which  is like next week.   Now that I  have a  new role dealing with  numbers and dollars, I am going to suggest that we need to move on this.
Mr. Deane: I would recommend the meeting be the fi rst or second week of April to discuss the preliminary budget.
Ms. Burns: The regular meeting date is April 1 5. If you would like to do it the same day, you could do it after that meeting. I f you want to pick a separate day to have a budget workshop perhaps that week before? Then that gives us a fu ll five weeks befo re we would p rese nt the preliminary budget at the May 20th meeting.
Ms . Wells: We are going to want capital improvement project numbers at that time, as well? If so, I would prefer it to be the second week if we could , just so Matt and I can start gathering some quotes.   We have an  idea of some of the projects we would like to p rese nt to you , but that way it would give us a little bit of time since I am now just getting back to gather some quotes, seeing that April is next week. That is completely up to the Board. I am just putting in my two cents.
Ms. Burns : I have a suggestion. The Lake Ashton I I workshop is the afternoon of Friday, April 1 2th perhaps we can do it in the morni ng . I will be here anyway.
Mr.  Costello:   The  problem  is that  is  one  of the  days of the tal'ent show.   I  know they are going to want time to set it up.
Mr. Deane: We are asking fo r a jo i nt meeting too. I suggest we do it the week after the 1 5th because we have the talent show the first couple of weeks, then we have our meeting the third week and there is probably going to be a joint meeting sometime during that time. I think the week after our April meeting mig ht be best.
Ms. Burns: Monday, April 22 at 10 :30 a.m .? Mr. Deane: How does that work fo r everybody?
M r. d'Adesky: I would recommend doing it as a budget workshop. At a workshop you can discuss,  but there is no voting or no action.
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Ma rch 18, 201 9	Lake Ashton COD 

Ms. We lls : We generally have an activity that occurs here around 1 2:00 p. m. - 12 : 30 p.m. If we a re thinking it may take some time to go throug h I would j ust recommend just having it earlier than 10 :30 a.m. I can maybe just n ot sched ule a featu red speaker fo r Monday Coffee and do it at 9:30 a. m . or 1 0: 00 a.m.?
Mr. Deane: 9 : 30 a.m. 
Ms. Bu rns: Ok, budget workshop Monday, April 22 at 9 : 30 a.m. Alrig ht. Mr. Zacharia :  Would you be cancelling coffee or abbreviati ng it?
Ms.  Wells:  I  would  be  abbreviating  it.  We  would  still  do  Monday  Coffee,  have organization an nouncements and announce any activities, things like that, and then just not have a featu red speaker like we have done in the past.
Mr. Costello: Will that give us enoug h time to get in all the information that we need as fa r as capital expenditures that you are looking at and other necessities?
Ms. Wells: Yes, that will give us enough time. Generally, we only gather one q uote fo r budgeting purposes just to give us a placement number.  Yes, we should have enough time for that.
Mr. Costello: Alrig ht, so you a re saying the budget needs to be completed by May?
Ms. Burns : We will p resent a preliminary budget to the Board for your consideration at the meetin g in May, which is May 20th •
Mr.  Costello:  So,  it  gives  us  enough  time  to  go  through  it,  pick  it  apart,  put  it together, and ag ree or disag ree. Ok.
Ms. Burns: Yes.
Mr. Costello:  Anybody have any other comments on it? M r. Deane: I t just needs to be done.
EIGHTH ORDER OF BUSI NESS	Monthly Reports
Attorney
M r. d'Adesky: Obviously our regular handling of contracts and such. Right now we  a re  reviewing  the  PSA.   We have the fi rst  p re liminary  draft of that.   We are  going through that. We a re also working on selecting the contra ctor/consultant. We have narrowed  it down to two firms.
M r. Costello: Anything else?
Mr. d'Adesky: That is all , unless anyone has a legal questions.
23

March 18 , 201 9	Lake Ashton COD 

Community Director
Monthly Report

.

Considerati on of Quotes fo r Ice Machine Replacement
Considerati o n of Quotes to Replace Fitness Center Windows
Considerati on of Quotes fo r Additional Gu tters
Mr. Costello: Hearing none we are going to go to Community Director, who we welcome back this month.
Ms. Wells: Thank you very much. I really missed you guys. I know it didn't s.,.eem
like I was gone.  I included the community d irector report into the agenda packet.  I f there a re any questions, I d id just want to point out that at the January Board of Supervisors meeti ng, staff was instructed to look into a piece of p roperty bordering the east parking lot for the potential addition of the pet play park. Staff is working with S. F.W.M. D to determine the area available for this potential project, since the area borders a wetland. We have a meeting set up for Friday. That is really all I wanted to point out. If there a re any questions on the re port I subm itted.
Mr. Costello:   Ok,  next is Consideration of Quotes for Ice Machine Replacement.
Ms. Wells: We sent out a memo and quotes to the Board regard ing the replacement  of the  ice  m..achine  and  water  dispenser that  is  located  near  the  Fitness
Center with a larger capacity machine. The one that we cu rrently have, the community

..

has outgrown , and Matt reported to me that it is on its last leg. So now is the time to replace that.   It was a  part of the  capital improve, m, ent list and there is $9, 000  available for use. We solicited quotes from companies that we have used in the past - Miller

.

Central Air and United Refrigeration. We asked that each company provide a quote for purchase of the ice machine and water dispenser,  as we, ll as installation.   Due to most
companies  putting  a  1 5%  to  30%  ma rkup  on  equipment,  we  also  asked  if they would submit a quote just on installation of the mach ine so that we could find a quote of the same competitively priced ice water mach ine online.  The machine that we a re proposing is a Hoshizaki, which is the same brand that we have that has lasted a good amount of time.   It is countertop cubelet ice machine and water d ispenser.  It has the capacity to do 61 8 pounds daily production. It is the same similar setup push button for water and ice and it has a 40 pound storage capacity wh ich currently we only have a ten pound storage capacity.   The qu ote received from Miller Central Air for the pu rchase and  installation of

24

March  1 8J  20 19	Lake Ashton COD 

the ice machine and water dispenser is $7,336. The quote for installation only is $375. Both of the quotes do not include any additional installation materials that may be needed or  not included .	We currently have an ice machine, so both companies a re p retty confident in that we can just unplug the one and plug the other one in , but just in case there is anything we run i nto down the line that isn't inc- lulded i n here.  The quote received from United Refrigeration for the purchase and installation is $7, 989.	The quote for installation  only  is  $750.	Staff  did  find  the  same  ice  machine  on  Consolidated  Food Service online for $5,457 . Using Miller Central Air to install this machine would put the final cost at $5 , 832.40 using United Refrfgeration it would put the final cost at $6, 207 .40.
Mr. Deane: If we need the ice machine I recommend that we buy the ice machine and have Miller install it for $375.
M r. Zacharia: Second.
Mr. Costello: A m otion on the floor seconded by Murray. All in favor.
On MOTION by Mr. Deane seconded by Mr. Zacharia with all in favor proposal to pu rchase an ice mach ine from Consolidated Food Service in the amount of $5,457 to be installed by Miller Central Air for $375 was approved .

Mr. Costello: Replacement of Fitness Center Windows.
Ms. Wells: This is not a budgeted item. I sent out to Supervisors a memo with some pictu res and quotes on the replacement of up to two damaged windows in the clubhouse fitness center. Water intrusion at two of the windows overlooking the pool area
and by the recumbent bikes has been prevalent in the rece nt months 1 causing visible
damage to the window sills and d rywall below the windows, exposing deficiencies in the construction of the windows as seen in the ballroom. The contractor that replaced the windows in the ballroom noted drain pans we re not installed below those windows during original construction causing water to drain down into the d rywall below the window.  They believe this is the same problem that we are having in the fitness center. Just a little background, the sills between each window in the fitness center were replaced for a m ajo rity of the windows about three years ago where they went in and re moved the sills. They put in new s ills a round the ind ivid ual windows. With the new damage to the d rywall we feel that didn't correct the underlying issue, which is  most likely due to  no drain pans

25

March 18 , 201 9	La ke Ashton CDD 

.. .

being installed in the windows . Staff solicited companies that submitted quotes for replacement of the ballroom windows. Only one quote has been received as of today. The other two companies had staffing shortages. One had a couple of people out with the fl u.  The other one had some people with injury at a work site.  They have been a little bit behind schedule. They said they could have a quote to me this week. If the project is approved , staff would like to seek consideration of a not-to-exceed amou nt and possibly have a Board rep rese ntative to approve a quote once the other two quotes a re rece ived in an effort to complete the project befo re rainy season to p revent any fu rther damage. Also the lead time fo r receivin g the frames and the -gla, ss is one and a half to two months. It already puts us in rainy season so we need to get acting on it pretty quickly. The quote from  Central Windows  Sales, who  is  the contractor that installed  the  ballroom windows, included the removal of current aluminum framing and glass and installation of a new storefront with ¼ inch solar grade temp glass wh ich is the same glass that we have in the ballroom. It is a total of $5 ,720.63 for one window and $1 0,222. 63 for two windows. The pictures that I included which is on page 2, one window has more visible damage than the other which would be window 1. Staff went ahead and solicited a quote for the option to replace two in case Supervisors wanted to go .ahead , but since it wasn't part of the
approved budget, we wanted to giv.e•  the option to at least replace the one that has mo re

. .

damage. Also the replacement of the damaged wooden window sills and drywall is n ot included in the quote just because the extent of the damage ca nnot be determlned unti l they re move the windows. That is the same th ing that happened in here when they removed the ball room windows, then you can see what damage of the drywall and window sills you have to work with.  That would  not  be included in this, as well.
M r. Deane: Are the drain pans included in these new windows? Ms. Wells: Yes, they a re. That is the first part of it.
Mr.  Costello:  You  are  saying  there  is  damage  on  both  windows.  One  is  more
extensive than the other. To do one and not do the other is l<ind of what are we going to do, wait until the other one .i_s of equal damage in order to re place it.   It is kind of a losing
proposition there . Any other questions on it? Do we have a motion?
Mr. Plumme r: Are we goihg to set a dollar amount not-to-exceed?
Mr. Deane: Why don't we wait and ta ke the lower quote if it is a reputable firm?

26

March 1 8, 201 9	Lake Ashton COD

Ms.  Wells:  I  know  Central Window  Sales was the  lower  bidder for the  ballroom windows. I am fine with doing that. Whatever the Board wants to do. I just wa nt to get acting on this pretty quickly. I f they give us the quote this week, then we will be able to make a decision this week if the Board wants to designate a Board member to work with me to approve of a quote.  When we did the ballroom windows is was apples-to-apples.
Mr.  Deane: We could  use the Central Window qu ote as a not-to�exceed . M r. Costello: That is what I was thinking.
M r. Ference: If we don't hear from the other by the end of this week then let's go fo rward with Central Window. 
Mr. Costello: Ok, do we have a motion to not-to-exceed ? Mr. Deane: I make the motion.
Mr. Ference: Second with the stipulation that if we don't hear from the other vendor by the end of the week we g..o forwa rd with this quote.
Mr. Costello: Ok. All those in favor?
On MOTI ON by Mr. Deane seconded by Mr. Ference with all in favor a not-to-exceed amount equal to the quote by Central Window Sales to replace two windows in the fitness center was approved.

Ms. Wells: There is a second partto that. This is just an optional thing, but I wa nted to go ahead and present it since we are going to be working on the wind ows. We also solicited quotes for the installation of granite window sills as an optional project to replace the current damaged wooden sills . They would be the same design that we have in the ballroom .  It is completely optional.  Like I said , the original quote does not include wooden window sills . Judging from the pi ctu res of the two windows we a re definitely going to have to replace the window sills. It is just whether we want to replace them with a wooden sill or if we want to go ahead and replace a ll the wooden sills in the fitness center with granite.  I  am  very cog nizant that we are working  with  a  very tight budget th is year,  so  I wanted to present it as an optional p roject. If the Board does not want to go through with the optional project, then we could just replace with wooden window sills. We do not have a quote yet on that. They usually do a change order for anything that they come up with in the middle of it that needs to be changed , but obviously wo oden window sills are going

27

March 18, 201 9	La ke Ashton COD 

to be cheaper than the granite. We went ahead and solicited two quotes. The quote from Burns Flooring and Kitchen Design includes the replacement of all six wooden window si lls with gran ite slab level 1 si lls to match the window s i lls in the ballroom. The q u ote was $ 1 , 51 2.30 for the re moval and the rep lacement. Then the same scope of services for Golden Marble and Granite for $ 1 , 500 . The quote looks a little different on the Golden
Marble and Granite just simply because they saw a cou ntertop in there above the locke rs
that they thoug ht they would th row in a quote for that as well to turn that into granite. That was $680, which I told them we were not interested in doing just so you know why the quote doesn't match the amount. They q uoted $ 1 , 500 for the removal and replacement of the window sills. Like I said , it is completely optional. I just wanted to throw it out there
since that is what we did with the ballroom windows. When we replaced the windows, we replaced all the sills in the ballroom with gran ite sills. Again completely up to you. We
know two are most likely going to have'    to•  be rep laced, bIut we can rep lace with the same
wooden sills that are already there, or we can replace all the sills with granite.
M r. Deane: You are talking $ 1, 500 for all of them right? Ms. Wells: Yes, sir.
M r. Zacharia: Christine, is there any other in th is building, wooden wi ndow s ills? 
Ms.  Wells :  Yes,  all t h., e wiIndows  I  believe  a re all wooden window sills.   Staff had said when we started to replace these due to water intrusion issues that we have had in the past that we would replace it with a more sustainable gran ite versus wood. You a re n ot going to have to replace the gran ite if water gets on the g ra nite so instead of replacing them with wood , replace with g ranite. I do know that this is a project that wasn't budgeted. I wanted to do it as an option.
Mr. Deane: You have to replace the sills anyway. I make a m otion that we replace all the sills with gran ite slabs.
Mr. Costello: Do I have a second? M r. Ference: Second .
M r. Costello:  All those in favor?
On MOTI ON by M r. Deane seconded by Mr. Ference with all in favor proposal to replace all the fitness center window sills with g ranite was approved.

28

March 1 8, 201 9	Lake Ashton CDD

Ms. We lls : I know that there is no d rywall repa ir amou nt established right now, and just judging from the pictures that I have seen and being in there, there is definitely some  sort of d rywall  repair that  needs  to  be  made.   I  don't know if the  Board  wants to establish  an  amount or how you want to move forward with  the drywall repair?
M r. Deane: We can't establish an amount because it is hidden but it has to be done.   It is as simple as that.
Ms. Wells: So I have authority to just approve whatever d rywall repair is needed ? Mr. d 'Adesky: Set a not-to-exceed amount.
Ms. Wells: Or if you wa nt to have a Board member meet with me to app rove it?
Mr. Deane: Not-to-exceed $1 ,000.
Mr. Feren ce: Second.	- I
On MOTION by Mr. Deane seconded by M r. Ference with all in favor a not-to exceed-amount of $1 ,000 for drywall repair for the fitness center windows was approved.

M r. Ference: How many windows are we talking about? M r. Deane: Six.
Ms. Wells ; The re is two windows that a re being replaced and we a re going to go ahead and replace all the window sills with granite window sills. So two windows being repla ced and then all the window sills.
Mr. Dea ne: Does that include reseali ng of the other four windows, which has to be done when you replace the sill?
Ms. Wells:  I t includes everything you need to do when you put in window sills , yes, Mr. Deane: That is all I am asking .
Mr. Costello: Ok, we have consideration of quotes for additional gutters.
Ms. Wells: Again a memo was sent out with the quotes and a pi cture outlining where. The pictu re is kind of dark now that I see it printed out. It didn't look this dark on my  computer.  Staff  is  seekl ng  approval  to  install  seamless  gutters  at  the  front  of  the clubhouse, which would be the a rea between here by the glass door all the way down to the portico. There are no gutters currently there. The a rea has historically been troublesome during rain events with the rain pouring off the roof washing away the mulch and dirt below and flooding the sidewalk. This would be taken out of the clubhouse
29

March 18, 201 9	Lake Ashton CDD 

..

maintenance budget just because it wasn't a budgeted amount and it is low enough. Staff solicited two quotes from companies that we re able to complete the entire scope of the project including installing approximately 70 linear feet of seamless gutters, d own spouts, underground piping to a basin which would be a trench d ra i n . The area is highlighted right there. The quote received from A-Tearn Seamless Gutters includes the installation of approximately  70  linear  feet  of  seamless  gutters  with  a  single  four  inch  by  5  inch downspout and 7 feet of underg round pipe with basin and lid for a total price of $1 ,245. The quote received from Robinson Aluminum includes installation of approximately 70 linear feet of seamless gutters with a double 4 inch by 5 inch downspout and 18 feet of underground pipe with basin and lid fo r a total of $1 ,495 .  Robinson's, since is it a smaller 

.·	.

downspout, suggested doing a double downspout which is why their quote is a little bit higher.    We  directed�  them  that  the  piping  needs  to  go  under  the  walkway  into  the
clubhouse lawn out front. Robinson's decid ed to go a little fu rther out, which is why there is a differ.ence betwe' en 7 feet and  18 feet , which  I th ink  is the d ifference in the quotes.
Mr. Ference: I make a motion we accept Robinson's quote at $1 ,495. Let's get it done. It heeds to be done.
M r. Costello: Do we have a second ?
Mr. Zacharia : Second.

I

M r. Costello: Second by Murray. All those in favor?	.	I
On MOTION by Mr. Ference seconded by Mr. Zacharia with all in favor proposal from Robinson Aluminum to install gutters at the clubh ouse was app roved in the amount of $1 ,495 .

Field Operati ons Ma nager
Monthly Report
Consideration of Options to Replace Annuals
Mr.  Fisher:	Good  morning.	Included  in  the  agenda  packet  is  my  report.	Any questions I will be happy to answer.
Mr.  Deane: Thank you for everything,  Matt.
Mr. Fisher: No problem , Borden.  I do want to mention a couple concerns I received from residents is the algae in the Blackmoor a rea. We a re aware of that. It is a gruesome sig ht. It is camouflage algae according to Applied Aqu atic. I met with three guys out there last Th ursday, took a sample and sent it off to the university to get tested on ways
30

March 1 8, 2019	Lake Ashton COD

to treat it. They d id treat with peroxide solution wh ich opens up the pores in the algae and the copper allows to penetrate. So it is a process. They don't know how the algae got into that pond. It is usually an easy pond but fo r whatever reas on fe rtilizer allowed the growth and whatnot so just an update on that.  We are on top of it.  We did meet with Mary to go over some of the annuals. We did make a PowerPoint from her suggestions. I am open to Board comments and I can go ba.ck and cycle th rough these.

,

Ms. Wel l s : Matt and I met with Mary last week and she put together a very informative PowerPoint fo r us to show. She is going to be presenting I believe the same thing to her Board in their April meeting. I included copies of that for all Supervisors. We met to discuss the color and varieties of the plants that are sustainable and offer a large array of blooming times.  We understa nd that when we are taking away flowers we don't j ust want to replace them with hedges. We want to replace with something nice so you have something nice to look at but also something that is going to be sustainable throughout the year and not have to be replaced. We both agreed on a complementary color palette considering both of our landscaping beds. We use the same annuals now for the most part. Mary, as you know she is a master gardener, suggested mixing tall plants with short plants with varied season bloomers. We also wanted to look into the extended blooming time for the perennial beds. I mportant to note that we should get about nine to ten months of total bloom time and there may be some dormant time. We tried to mix it with flowers that would bloom at alternating blooming seasons. We are looking to save $ 1 2 , 000 , which is what is put into our budget fo r replacement of annuals. The installation  can  be  done  by Yellowstone or by  staff.     Mary had  already  reached  out to Chris with Yellowstone and he said that if we time it rig ht they can do the mulching when they install any perennials.   Matt is scrolling throug h them al ready that is good.  Basically what you are seeing behind us are just some of the plants that Mary had suggested using at the d iffe rent locations. Our plan is we are seeking approval from Supervisors to move forwa rd with the replacement of the interchangeable annuals with permanent perenn ials. We met with Mary already to establish a color palette. There is a lso a document included that shows the different areas on LA COD property, which would be the entrance to Lake Ashton from the Thompson Nurse ry Road side. There is also the intersection of Gu llane and Lake Ashton Bouleva rd , and the interse ction right here Ashton Club Drive and Lake
31 

March 1 8, 2019	Lake Ashton COO 

Ashton Boulevard . There are annuals a round the clubhouse, as well as in front of the pavilion and the Palms entrance. Included behind the memo is just aerial shots of all those locations as well as pictu res of what the annuals look like cttrrently that a re there. Matt and I were discussing with Mary that there may be some areas that we don't want to replace with perennials, we want to just remove the annuals and not replace it.  One of the areas is the entrance to the LAVA Memorial that we had mentioned as well as the parking lot. The LAVA memorial there is al ready perennials so maybe we just want to remove the annuals and replace with some of the perenn ials that are already there, not someth ing differe nt like what we have here but someth ing sim ilar to what is al ready there. We really wanted to g et with Supervisors to see if we can move forwa rd with what areas you want to replace n ow, if we want to re place some now and some later, and if there is some you don 't want us to replace at all. Then, once that is established , and Matt and I have talked with a couple of residents that have already shown interest in the planting of flowe rs at Lake Ashton and see if we can come up with a design of how we want it to look. Then we can get with COD II to solicit quotes from a rea nu rseries for the purchase and installation. We both agreed that if we make a purchase together then we are bou nd to save money. That was the approach that we wanted to take. We are seeking guidance from the Board of Supervisors on areas to be re placed and  also consideration to possibly establish  a  not-to-exceed  amount,  and  possibly a  Board  representative to  help with this project. This will allow staff to move forward with the project in a timely man ner. I know you guys had ag reed to not do a change out in March so we need to move forward before these an n uals get to the end of their useful life and they start dyi ng on us. I am not sure where the  Board wants to go with this.  Do you want to go ahead and establish  a not-to­ exceed and  we can move forward with it ,  or do you wanIt• to have a Boa rd member work with us on approving a design, or do you want us to come up with a design and bring it back to an April meeting? I just want to put that out there and see what you guys thought.
Mr. Costello:   Did n't we have a price of $1 2,000 fo r the entire project?
Ms. Wells:  I believe it was over $12 , 000.  Matt is that correct?  Was it like $1 2 ,900 I  believe?  That was from Yellowstone.   Mary and  I a re both confident that we can get a cheaper price from nu rseri es. Yellowston e is not i n the plant selling business.
Mr. Costello: Next year we start saving $1 2,000 a year with th is , right?

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March 18 , 201 9	Lake Ashton COD 

Ms. Wells : We a ctually start saving as of now.
Mr  Ference :   It seems to me that Mary,  because she i s qualified , why should  we try and second g uess her? We should trust her, and you and Matt, to work together to decide what, where, and how. What do we know about that? Let's give you permission with a dollar amount not-to-exceed, and going forwa rd with your best judgments as to what should be where, when, and how. Who is better than Mary and the rest of you guys who are i n the business?  You a re working very close with her and kn owledg eable about what she is doing and give her information about the lobby here and everywhere so that she is not alone in her decision-making , but has you as a two heads a re better than one. We don't need five more heads to get involved in that. Why don't we give you permission not-to-exceed and go fo rwa rd and let' s see where it goes from there?
Ms. Wells:  l ag ree. 
Mr. Costello: From the planning stage now to the implementation we a re talking more than going beyond a month .
Ms. Wells: I know Mary had said she was presenting this to her Board in the April
meeting. I am not sure what direction she is going . I believe she is going to ask fo r a not­ to-exceed amou nt, as well.   I  am  n ot positive.   I  am assuming that is the direction she is going so I was thinking if we could get a not-to-exceed amount. Their meeting is befo re
ou rs in April 1 so on ce Mary gets her di rection , I get my direction here, and then we can meet in the middle and hopefully make an order. I know she started working on design now for over at the HFC and the entrance there. We already know what kind of flowers
we want to use, so basically we a re at the design stage right now.  Once we get past that,  I think in April p robably before our May meeting , we should be able to put in an order for plants and get started on it.
Mr.  Deane:  Don't we have the amount rig ht now?  $ 12 ,000?
Mr. Fe re nce: Matt, what is the dollar amount we a re talking about? Mr.  F i sher:  $ 12 , 800 around there. 
Mr. Costello : Can we make it $ 1 3 , 000?
M r. Deane: I make a motion not-to-exceed $ 13 000. Ms . Wells:  For plants and installation.
Mr.  Deane: Yes.

33

March 18 , 2019	Lake Ashton COO

I	-	I

Mr. Ference : Second.
On MOTION by Mr. Deane seconded by Mr. Ference with all in  favor  a  not-to-exceed   amount  of   $1 3, 000   fo r   plant re placement was approved .

COD Manager
Ms. Burns: We have the due diligence proposals down to two. Hopefully we will be makjng a decision from that. Once we have that, we will circulate. I had a request from  Borden  to  circulate  all  proposals  received  so  the  Board  can  see that,  so  we  will circulate those to both Boards. Hopefully we will have a decision on that in the next meeting . We will go ahead and reach out to Lake Ashton II on the joint meeting and schedule the workshop and send an email out to everybody to confirm the d ates on those. Do  we  have  a  meeting  date that works fo r all to  request the joint meeting. for the  Lake Ashton II so that we have a quorum here? We need at least te n days.
Mr. Deane: Makes no difference to me.
Ms. Burns: I just want to make su re we don't have events here that everybody is going to as well. Whe re did we do the last meeting? 
Mr. Deane: Here. 
Ms. Burns: So lt is going to be over there. Ten days out we a re looking the end of next week.  April 2nd?  Ok, we wi ll shoot for that at the HFC.  If that doesn't work maybe Friday the 5th ?
M r.  Deane: Whatever.
Ms. Burns: Ok,  I just want to make su re you didn't have events.  We need to check with counsel fo r both Districts as well too. I just wanted to have a couple of dates here.
I t shou l.d rbe in the morning as well  I think.
Mr. Deane: Yes.
Mr. Costello: Jill , I was told by one of the Supervisors from the Winter Haven COD that last year after requesting or looking at a request fo r another firm that they rece ived
$3, 000 in your costs. Is there any trick to it and did we receive the same? 
Ms. Burns: They put a RFP out for services and the proposal we received I believe it was $1 ,500 or $2,000,  I am not sure the exact,  but I can check that but that was based on a proposal amount fo r the scope of work they provided.
34

March 18, 201 9	Lake Ashton CDD

M r. Costello: So they received a red uction in cost?
Ms.	Burns:	Based on a new contract. They put both their attorney and management out fo r a proposal and did not receive any other responses.
Mr. d'Adesky: I believe what she is saying is there was a change of scope and it
was the changed scope, that narrowed scope cut out a portion of the cost, which was attributed to the reduction. Just li ke if you remove the annuals.
M r.  Costello:  I  realize what you are saying,  that scope has changed .   Apparently the scope was reduced somehow.  There a re other ways I have to look at this diffe rently,

NINTH ORDER OF BUSI NESS 
A. Approval of Check Run Summary
8. Combined Balance Sheet

Fi nancia l Reports

M r. Costello: Approval of the check run summary.

I

Mr. Deane: Motion to approve the check run summary. Mr. Zacharia: Second. 
On MOTION by Mr. Deane seconded by M r. Zacharia with all in favor the check run summary was approved .

M r. Costello: The combined balance sheet. Any questions? Mr. Deane: That doesn't require any action .

TENTH ORDER OF  BUSI NESS 
M r. Costello:  Public comments.

Pu blic Com ments

. .

Mr. Hanson: Roger Hanson, lot 1 02. On the corner of Gullane at least two years there is a pothole rig ht in the middle of tha.t intersection. I brought it up to the Board two years ago.
M r. Deane:   I t has been fi lled twice.
Mr. Hanson: The blacktop you look at it, it might be an inch thick. I would like the Board to do something about it.  Thank you .
M r .  Goldstein:    Al  Goldstein.     I  want  to  let  you  guys  know  that  I  am  really disappointed by the discussion about the Stop signs. You just gone on re cord that we are not ready for preventative maintenance for p reve nting an accident. How many of you guys have health insu rance? If you had to buy and fo und out you had cancer today you
35

March 1 8, 2019	Lake Ashton COD 

..

couldn't get health insurance for two or three yea rs after to take ca re of that properly.  All the signs and I agree with Rey are to prevent accidents. Not how many accidents reported over the last 12 years to prevent one accident. We talk about spending a couple hund red thousand d ollars on fixing flood problem for one house that has never been flooded other than our road and his driveway. It has never gone in the house. You ta lked about money for windows. All this money, more than the $5,400 or $4 ,200 for Stop signs. You are on record now that if there is an accident out here, and you can ask your attorney you will probably be named in the lawsu it. Think about it.
ELEVENTH ORDER OF BUSINESS	Adjournment

I	I

Mr. Costello:  Any other comments?  Ok,  Bob. 
On MOTION by Mr. Ference seconded by Mr. Deane with all in favor the meeting was adjou rned.

Assistant Secretary/Secretary	ChairmanNice Chairman

36

Lake Ashton COD Proposed Dog Park

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0	65	1 30	260
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Dept: ERP Date: 3/22/2019 

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Aerial Date: 2017	s

•

LAKE ASHTON
LAKE ASHTON BALLROOM USE AGREEMENT 

The user of the room (the "User") is liable and held accountable for any damages to Lake As hton Community Development District (the "District") property during the function. The payment of a room fee is re quired to hold the reservation. All fees shall be non-refundable after receipt by the District except when notice of cancellation is received at least six (6) months in advance of the reserved date. Exceptions to the refund policy may be made, in the District 's sole discretion. Initials  	
The refundable damage deposit and secu rity fee a re due 30 days prior to your event. If these items are
not paid by the due date your reservation will be canceled and any deposits or room fees already paid will be relinquished. If the User received a reduced resident fee and at any time before the date of event loses resident status or is otherwise disqualified from receiving the reduced resident fee rate, the User must submit payment for the balance within five (5) business days or the reservation will be cancelled . Initials

The date, time and nature of User's use of the Ballroom, as well as the number of attendees present, shall all comply with the details set forth in User's application approved by the District. Ballroom Use is normally for a five (5) hour period. Events must conclude no later than midnight unless prior approval is granted by the amenity manager. Initials  	
Proper attire must be worn at all times. Initials _ 	
All food and beverages served must be purchased exclusively from Lake Ashton catering. Initials _ 	
All alcoholic beverages must be purchased from Lake Ashton catering and will be served by their staff. Outside alcohol is strictly prohibited; if any is found, it will be confiscated and any subsequent instances could be grounds for terminating the event. Initia ls _           
Restaurant staff, District staff and Security staff are authorized to close the bar down if alcohol consumption becomes a dangerous situation or is the cause of damage to the property. Initials  	
Client hereby agrees to be liable and responsible for all act(s) and actions of every kind and nature for each and every person in attendance at Customer's function or event. Initials  	
) Proper adult supervision for children must be provided throughout the entirety of the event. Failure to not provide adequate adult supervision could be grounds for terminating the event. Initials _           
1 0) Use of the Ballroom does not include use of any other rooms or a rea . Initials  	
1 1 ) No candles, flames or any kind of pyrotechnics (including sparklers) are allowed without prior approval from the amenity manager. Any arrangements for decorations, entertainment, food, special equipment to be used in set up, etc. must be previously approved by the amenity manager. Such requests must be submitted to the amenity manager in writing seven (7) days before the scheduled event. Initials  	
1 2) No rice, confetti, birdseed, potpourri, glitter or any substance of that nature that would take excessive cleaning to restore the room to original condition is permitted inside or outside of the facility. Initials

1 3) This is a smoke free building including the ga rden area . The only designated smoking area is the uncovered patio at the rear of the Clubhouse. Initials  	
1 4) No items shall be taped, tacked, or stapled to any structure, including the walls and ceiling or any other a reas . No decorations shall obstruct security cameras, doors, or fire extinguishers. Initials  	
1 5) While setting up and decorating, any trash should be broken down, compacted and placed in a proper outdoor trash container. All trash should be placed in a proper container during and/or following the scheduled event. Initials _           
1 6) All recyclables must be placed in the recycling bins located throughout the Ballroom . Initials  	
1 7) User is responsible for room clean-up following their event. Room clean-up that exceeds normal and customary janitorial services, in the District 's sole discretion, will incur a cleaning fee that will be deducted from the damage deposit on fi le. Initials _           

1 8) Any use of audio/visual equipment will need advance authorization from the amenity manager and may be charged a fee according to those needs. An appointment for instructions on AV operation is required and must be made via the Club Office at least seven (7) days prior to the event. Electrical equipment for entertainment is  limited .  Lake Ashton  employees  and/or security will  monitor and  control, in  their sole

1 9 ) Off duty La ke Wales Police Department officers are required for all eve nts. The officer(s) will be hired to be at the facility 30 minutes before the event is scheduled to sta rt and will remain until the conclusion of the event. The fees are su bject to change and can be provided upon req uest. There is a 3-hour minimum per officer. The nu mber of officers will be determined by type and size of event. If alcohol is being served there will be a minimum of two (2) officers scheduled. Lake Ashton CDD staff wil l schedule the officer(s) for the event and fees will be due 30 days prior to the event date. Officers will remain until the event has concluded .  Any  additional  time  the  LWPD officers  are  utilized  beyond  the time  estimated  at time of payment will be deducted from the damage deposit on file. Initials _           
20) Use of the room does not include any food, beverage, entertainment or linen service. It is the responsibility of the User to ensure all vendors associated with the event possess a commercially reasonable amount of liability insurance coverage, and that such vendors comply with the terms of this agreement, the Lake Ashton Amenity Facilities Policies, and all federal, state and local laws, regulations, and permitting/licensing requirements. Initials  	
21 ) All Users shall comply with all applicable aspects of the District 's Amenity Facilities Policies (as amended from time to time) , and shall ensu re that their vendors, guests and invitees do the same. Initials  	

The right to use the Ball room under this Agreement is limited to the undersigned User, their invitees and guests only, and is not assignable, transferable, alienable, or devisable. Nothing herein shall inu re to the benefit of any third-party who is not a party to this Agreement. Initials _           
) I grant to the District and his/her legal representatives and assigns, the irrevocable and unrestricted right to use and publish photographs and/or videos of me, or in which I may be included, for editorial, trade, advertising, and any other purpose and in any manner and medium ; and to alter and com posite the same without restriction and without my inspection or approval. I hereby release the District and his/her legal representatives and assigns from all claims and liability relating to said photographs and/or videos . Initials  	

User hereby waives and releases all claims against the District, its officers , supervisors, agents, employees, contractors and servants, and agrees that they shall not be liable for injury to any person or damage to property sustained by User or by any occupant of the Ballroom , or any other person, occurri ng in or about the Ball room and resulting directly or indirectly from any existing or future condition, defect, matter, or thing on the Ballroom or any part of it, or from equipment or appurtenance which becomes out of repair, or from any occurrence, act, negligence or omission of any User, or User's vendors, contractors, guests, or invitees, or of any other person; except for the gross negligence of, or willful act or omission by, District, its officers , directors, agents, employees, contractors and servants. User understands that the District is not responsible for User' s (or User' s vendors , contractors, guests, or invitees) personal property lost, damaged or stolen while present at or utilizing the Ball room. Initials  	

User agrees to defend, indem nify, and save harmless the District, its su pervisors, agents, employees, officers, directors, successors, assigns, representatives and affiliates, against and from any and all demands, actions, causes of action, suits, damages, claims and liabilities, and against and from any and all lia bility for loss , damage or injury to any person or property, incurred or sustained by District arising from, growing out of, or resulting from User's activities within, or use of, the Ball room or any other adjacent areas where User's activities may be held, including costs, attorney's fees, and other expenses incurred by District in defending any such claim, Initials  	

Nothing in this Agreement shall be deemed as a waiver of District 's sovereign immunity or a waiver of any limitation of lia bility of the District beyond any statutory limited waiver of immunity or limits of lia bility which may have been adopted by the Florida Legislature in Section 768 .28, Florida Statutes, or other statute, and nothing in this Agreement shall inure to the benefit of any third party for the purpose of allowing any claim which would otherwise be barred under the Doctrine of Sovereign Immunity or by operation of law. Initials _ 	
This Agreement shall be interpreted and enforced under the laws of the State of Florida. Any litigation arising under this Agreement shall be venued in the Circuit Court of Polk County, Florida. The User waives trial by jury and agrees to submit to the personal jurisdiction and venue of a court in Polk County, Florida. Initials  	

The District reserves the right to terminate this use agreement, in its sole discretion, if the User is found in violation of Florida law, the District's Amenity Policy or any of the provisions herein. Initials _         

I/We, the undersigned User, have read, understood, and accepted the terms of this Agreement. I/We understand that if I/We or any of the guests or vendors at the event does not comply with this agreement or the policies the event may be immediately terminated by District staff or security, in its sole discretion, and/or all deposits made retained by the District. I understand and agree that, in addition, I/we will be responsible and liable to the District for any costs exceeding the amount of the retained deposit.
Date of Use :  	__Name of Event:  				_ Amount Room Fee Paid : _ 	_ Form of Payment: _ 	Date of Payment: 		_ Damage Deposit/Security Fee Due Date: _ 	Form of Payment: _ 		_Date of Payment:  			
User's Signature: -------------------------------------
Print Name:  	_ Date: _ 	_
Revised 4-04- 19 

,	" 1	·    ·-------�

�4<JnGagoveernrennml eSneiravJices

LAKE ASHTON

To: La ke Ashton COD Board of Su pervisors CC: La ke Ashton COD District Ma nager Re: Commu nity Director' s Report
Date: April 1 5, 20 19 

Activities & Resident Services
Upcoming activities and special events set up by staff include Bloodmobile Blood Drive, Bookmobile, Blood Pressure & Glucose checks, Johnny Cas h and Crew, Alter
Eagles, Tarpon Springs bus trip, Ybor City bus trip, Big Band Jazz event, Cinco de	

Mayo event, Ladies Day event, craft brewery bus trip, and more. Featured Shows are now open to residents and their non-resident gu ests .

The next New Resident Orientation will be held on Thursday, April 25 .
Bus tri ps for the months of May - Decem ber were announced at Monday Coffee on March 1 1 . May - Ybor City and Columbia Restaurant, June - Craft Brewery Tour, July - Sleuth 's Mystery Dinner, Aug ust - Anna Marie Island, Septem ber - Smokey Mou ntain Extended Tour, October - Military Heritage Museum and the Fisherman 's Village, Novem ber - Mt. Dora Craft Fair, December - St. Augustine Holiday Ju bilee, 
The joint resident feedback survey was sent out electronically in the weekly news
blast on Friday, February 1 . The survey is now closed and 657 surveys were
received . Both Com mu nity Directors are working on a joint feedback re port. A copy of the raw data is availa ble for Su pervisors to review in the LACDD 

Commu nity Director' s Office during office hours. 

Room Renta l

The Ballroom was rented out six (6) times in Februa ry. Rental revenue is $2,950 .
Restaurant 

Two (2) receipt printers have been insta lled to com plete the conversion to using the Square POS system in the Restaurant. One system is com pletely up and ru nning while the second has the receipt printer installed and is just waiting on a 2 nd iPad to be purchased by the Restaura nt and the menu to be loaded to allow them to use the second system. 

NiNi 's at Lake Ashton is providing sandwiches for sale at Bingo every Monday.

NiNi 's at Lake Ashton continues to offer weekly specials that are posted on a boa rd at the entrance to the Restaurant. 

The  Restaurant will  be  closed on Sunday, April 21  for Easter and will reopen on Tuesday, April 23.
Quotes will  be sent out under separate cover for the purchase of 6 new chafing
dishes, additional plastic tumble rs, mats for behind the bar, and a blender for the bar area .
Financials for December - February were due on Ma rch 20 . Staff wil l forwa rd to
Su pervisors upon receipt.
Security, Guest Registration, & Public Safety
The pool emergency phone was tested in March and no p roblems were reported. 
Thompson Nursery Road Security Officers processed 8,889 guest vehicles in March. 
Staff and Security Officers registered 687 guests in March.

Capital  Projects & Other Updates
The approved meeting schedule for FY 20 1 9 is posted on Ashtonliving.net. A budget workshop  is  scheduled for April  22  at 9:30 a.m. The  next  regular Boa rd  of Supervisor meeting is on May at 1 0 :30 a.m. in the Clubhouse Ballroom. 
A fire inspection was completed by Lake Wales Fire Department.
The Cinema projector has been replaced with a new projector. It was out of warra nty for repairs but the company honored the warranty anyways.
A contract has been executed for the installation of the Fitness Center windows.
Residents will  be informed  of any Fitness Center closures via electronic media .
A contract has been executed for the installation of the gutters in the front of the Clubhouse.
The bench at the main entrance to the Clubhouse and the two benches at the 
Tennis Courts were installed .
Staff is working with LAIICDD to come up with a desig n plan for replacement of the annuals with perennials. Installation is scheduled for sometime in May. 
Therm ostat covers are being ordered  and will be installed  upon receipt.
The current limited mobility signs are discontinued so staff is working with the vendor to come up with an option that matches the cu rre nt sig ns as close as possible.
Staff has gathered two quotes for the addition of blinds for the doors and window
on  the  northside  of  the  Ballroom.  Once the 3rd  quote  is  obtained  all will  be  sent to the   Board   for   consideration .   This   will   be   sent   out   under   separate   cover   for consideration .
A quote for the installation of additional cameras at the Clubhouse and the 
replacement of various cameras at the Clu bhouse and the Gate House with HD cameras will be included  under separate cover for Supervisor consideration. 
The air conditioning unit at the Gate House needs to be replaced as the curre nt
one is not operable. Staff is gathering quotes to present for Supervisor consideration. This will  be sent out under separate cover.

Lake Ashton Community Development District
135 W Central B lvd. Suite 320, Orlando Florida 3280 1

Memorandum

DATE:
TO: FROM:

April 15, 2019
Darrin Mossing District Manager
Matthew Fisher Operation Manager

via email

RE:	Lake Ashton CDD Monthly Managers Report - April 15, 2019 
The following is a summary of activities related to the field operations of the Lake Ashton Community Development District:
Ballroom:
Staffreplacing lights and ballast as needed.
A/C working properly.
Pool/Spa:
The Pool and Spa are operating properly.
Spa filters replaced.
Spa chorine automation system replaced.
Hand rail covers.
Lakes/Ponds:
Lakes are being treated according to our contract with Applied Aquatic.
Algae is being treated in Litchfield/Blackmoor pond. This is camouflage algae and takes longer to get under control.
CDD wetlands treated per contract with Applied Aquatic.
Landscaping;

1 . Staff has been meeting on a weeldy basis with Yellowstone Landscape to review CDD property.

Other:
1

 	

Center pull dispensers installed in Clubhouse and date House.
Hood system motor replaced.
Alarm panel and A/C duct detectors inspected.
Fire department annual inspection completed.
Ice/water machine replaced in Fitness Center restroom area.

Should you have any questions please call me at 863-956-6207 Respectfully,
Matthew Fisher

2

Lake Ashton Community Development District

Check  Run Summary

April 15, 2019

Date	Check Numbers	

Amount	
General Fund		
3/13/2019	6455-6467	$37,728.64	
3/25/2019	6468-6475	$3 1,012.22 	
General Fund Total	$68, 740.86	
Capital Projects Fund		
3/13/2019	272-273	$167,394.75	
4/5/2019	274-275	$3,917.18	
Capital Projects Fund Total	$1 71,311.93	

* * * 

AP3 00 R
CHECK NOS . 0064 55-050000 

YEAR-TO-DATE ACCOUNTS PAYABLE PREPAID/ COMPUTER CHECK REGISTER LAKE ASHTON CDD - GF
BANK A LAKE ASHTON - GF

RUN	4 / 08 / 19 

PAGE	1

CHECK	VEND#	. . . .  . INVOICE . . . . .    . .  . EXPENSED   TO . #. .	VENDOR   NAME

S TATUS

AMOUNT

. . . . CHECK . . . . .  

DATE	DATE	INVOICE	YRMO	DPT ACCT	SUB	SUBCLAS S

AMOUNT	#

3 / 13 / 19 	00085 	1 / 01 / 19 	
3 / 13 / 19 	00 522 	2 / 21 / 19 	
		2 / 23 / 19 	
		2 / 27 / 19 	

1149334	20181 2  320-57 200- 54500 

DEC  18  -   PLUMBING SVC	A.D . BAYNARD PLUMBING, INC . 30 891099   20 1 #902   320-57200- 432 00 

*	1 , 780 . 0 0

-  -  -  -  -  -  -  -  -  -
*	509 . 8 3

- 1 -, 7 -80 -. 0 -0   006455 

PROPANE REF

644 697750 

*	425 . 9 7

3089 2 054   20 1 #902   320-57200- 432 00 

PROPANE REF

64 5173633 

*	169 . 1 9

3089 3276   20 1 #902   320 -57200- 432 00 

PROPANE REF

645 022224	AMER I GAS

- - - - - - - - - -

- 1 -, 1 -04 -. 9 9-

00 64 56 

3 / 13 / 19 0 0057 

2 / 28 / 19  175 713	20 1903 320-53800-46800 

*	1 , 5 45 . 0 0

MAR 1 9 

-  AQUATIC MGMT  SVC	APPLIED AQUAT IC MANAGEMENT , INC .

- - - - - - - - - -

- 1 -, 5 4- 5 -. 0 -0   006457 

3 / 13 / 19  0050 2	3 / 01 / 19  1495	201903 320- 57200- 34501	*	16, 115 . 6 3

3 / 01 /

MAR 19 - SECURI TY SERVI CE
19  1495	201903 320-57200- 34502 

*	823 . 5 0 

MAR   19  -  SECURITY SERVICE	COMMUNI TY WATCH SOLUTIONS , LLC 3 / 13 / 19  00466	2 / 28 / 19  40997	201903 310- 513 00- 425 01 

-  -  -  -  -  -  -  -  -  -
*	3 , 1 77 . 0 0

1- 6 -, 9 3- 9 -. 1 3-

00 64 58 

CUSTOMTRA

NEWSLETTERS
-  -  -  -  -  -  -  -  -  -  -   -  -	-  -  -  -  -  -  -  -  -  -  -	- -

D-E P- RI- NT- IN- G -. CO-M-  -

- - -

- - -	- - - - - - - - - -

- 3 -, 1 -77 -. 0 -0   00 64 59 

3 / 13 / 19 00 215	3 / 01 / 19 338	- 201903 3 10-51300- 49 200 

*	1 , 2 50 . 0 0

3 / 05 /
3 / 05 /
3 / 05 /

MAR 19 

19 

19  339 

19 

JAN 339 

19 

JAN 1 9
339 

GOLF MGMT FEES

-

201901 320 -57200- 54000 

-

DUES & SUBSCRIPT 201901 320-57200- 51000 
POSTAGE
- 2 01901 320- 57200- 49400 

*	163 . 1 7
*	42 . 9 4
*	947 . 3 3

3 / 05 / 19 

JAN 19 
-

SPECIAL EVENTS

*	96 . 4 1

3 / 05 /

339 
JAN 1 9
19 339 

201901 320-57200-52000 
OPERATING SUPPL
- 201901 320-57200 -545 00 

*	1 15 . 6 8

JAN 19 

- -

CLUBHOUSE MAINT
-

GMS -CE- NT- RAL-  - FL- OR- ID-A-,    LLC

- - - -

-  -  -	-

2 , 615 . 5 3 006460 

- - - - - - - - - - -
3 / 13 / 19  00036	3 / 01 / 19 170 

- - - - - - - - - -
- 201903 310 -51 30 0-34000 

-  -  -  -  -  -  -  -  -
*	4 , 873 . 5 0

- - - - -

3 / 01 /

19	MAR 19 
MAR

MGMT FEES

170	19 

-

201903 31 0-51300-35100 

-

COMPUETR TIME

*	83 . 3 3
*

3 / 01 / 19 170 
MAR 19 

201903 310 -51 30 0-31300 
DI SSEMINATION

83 . 3 3

LAKA LAKE ASHTON	SROS INA

------------·-·--·····--·--···· ·

* * *

AP 3 00 R
CHECK NOS . 00 645 5-050000 

YEAR-TO- DATE ACCOUNTS PAYABLE PREPAID/ COMPUTER CHECK REGISTER LAKE ASHTON CDD - GF
BANK A LAKE ASHTON - GF

RUN	4 / 08 / 19 

PAGE	2

CHECK	VEND#

. . . . . INVOICE . . . . .    .  .  . EXPENSED   TO . #. .  

SUBCLASS

VENDOR NAME

S TATUS

AMOUNT

.  . .  . CHECK .  . #. . .  

DATE

DATE	INVOICE	YRMO	DPT ACCT	SUB

AMOUNT

3 / 01 / 19 170	2 01903 310- 5130 0- 35101	*	55 . 5 6
/	/	MAR   19  - WEBS ITE ADMIN	*

-

3   01 19 170	2 01903 310-5130 0-51000	6 . 1 7

3 / 01 / 19 

MAR 19 - OFF ICE SUPPLES

*	89 . 2 5

3 / 01 / 19 
3 / 01 / 19 

1MAR70	19 
1MAR70	19 

20 1903 310-5130 0- 42 000 
POS TAGE

-

20 1903 310 -51300- 42500 
COP IES 

*	142 . 0 0
*	49 . 5 0

3 / 13 / 19 00059 

170	20 1903 310 -51 300-41000 

MAR  19 - TELEPHONE	GMS - SO FLORIDA, LLC  2 / 27 / 19 17896	201 903 320-57200 -45300 

- - - - -
*

-   -   -   - -
140 . 0 0

- 5 -, 3 -8 2 -. 6 4-

0 06461 

3 / 11 /

MAR 19 - POOL REPAIRS
19 18 045	20 1904 320-57200-45 300 
APR  19  -  SVC CALL SUNDAYS	HEARTLAND COMMERCIAL POOL SERVI CES

*
- - -

- - -

250 . 0 0
- - - - -

- 3 9- 0 -. 0 -0   00 6462 

3 / 13 / 19 00 512 

3 / 13 / 19 00571 

3 / 01 / 19 1621783	201903 320-57200-41000 
MAR  19 - EMERGENCY PHONE	KINGS III OF AMERI CA, INC .
1 / 31 / 19 26216	20 1901 320-5720 0-5200 0

*
- - -
*

- - -

43 . 6 8

43 . 6 8	006463 	

3 , 738 . 8 4	
006 464 	
60 . 8 0	006 465 	

- - - -
708 . 8 4

3 / 01 /

SUPPLIES 
19 26 25 3	201 903 320-5720 0-54500 
MAR  19  -  JANI TORIAL  SVC	SERVI CEMAS TER CLEAN

3 / 13 / 19 	00 470 	3 / 04 / 19 	
3 / 13 / 19 	00 234 	2 / 25 / 19 	
3 / 13 / 19 	00578 	3 / 04 / 19 	
3 / 25 / 19 	00085 	2 / 14 / 19 	
3 / 25 / 19 	000 55 	3 / 15 / 19 	

03042019 20 1903 320-57 20 0-5 2000 

SUPPLIES	SHUFFLIN ' S SQUARES 1623 0242 20 1902 320-5720 0-51000 
OFFICE SUPPLIES	S TAPLES BUS INESS CREDIT 

8314	201903   320- 5/ 72 /0 0-5 4000 

*

*

*
- - -
*

3 , 0 30 . 0 0

60 . 8 0

756 . 0 3
-   -  -  -  -   -   -
195 . 0 0

-   - 7 5- 6 -. 0 3-

006466 

SUBSCRI PTION THRU 4

27  20	WEEKLY PROPANE NEWSLETTER

195 . 0 0 006467 

1149394
ROD OUT

- - - - - - - - -

&

201 902 320 -572 00 -54500 
UNFLOOR DRAINS

- - - - - - - - -

- - - -

-  -	- - -

*

-   -  -  -  -  -   -
337 . 5 0

- - - - -

- - - - - - - - -

A. D. 

B-AYN-

A- RD-

P-LU-MB- IN- G -,    INC .

- - -

-  -	- -

- - -

- - - -

-   -   - 3 3- 7 -. 5 -0   006 468 

20735	20 1903 / 320-57 200- 431 00	*

732 . 6 1

MAR 19 - WATER SEWER
LAKA LAKE ASHTON	SROSI NA

. - ····--··· ---·-·-· ······--- ··-------·----- -------------

AP 300 R
*** CHECK NOS . 006455-050000 

YEAR-TO- DATE ACCOUNTS PAYABLE PREPAID/ COMPUTER CHECK REGISTER LAKE ASHTON CDD - GF
BANK A LAKE ASHTON - GF

RUN	4 / 08 / 19 

PAGE	3

CHECK    VEND#	. . . . . INVOICE . . . . .    . . . EXPENSED  TO . #.       .	VENDOR  NAME	S TATUS

AMOUNT

. . . . CHECK . . . . .  

DATE	DATE	INVOICE	YRMO	DPT ACCT	SUB	SUBCLAS S

AMOUNT	#

3 / 15 / 19 20740 

201903 / 320- 57200-43100 

*	37 .4 5

/	/	MAR 19 

- WATER

SEWER	*

3 15 
/	/

19 22109 
MAR 19 

201903 320- 57 200-43100 
- WATER IRRI GATION

196 . 07 
*

3 15 

19 37 76 7
MAR 19 

201903 320 -57200-43100 

-  WATER  IRRIGATION	CITY OF LAKE WALES

62 . 9 1
- - - - - - - - - -

1, 0 2 9 . 0 4 006469 

3 / 25 / 19 00003 

3 / 12 / 19   64877275   201 903   3 1 /0-5 /13 00-42000 

*	89 . 7 7

DEL IVERIES THRU 3

12  19	FEDEX

- - -

- - -

- - - -

89 . 7 7 006470 

3 / 25 / 19 00429 

3 / 25 / 19 03252019 20 1903 30 0- 20700-10200 

*	4, 730 . 0 5

3 / 25 /

TRANSFER OF TAX RECEIPTS

19 3252019	201 903 300- 20700-10200 

TRANSFER  OF TAX RECEI PTS	LAKE ASHTON CDD

*
- - -

563 .2 2
- - - - - - -

- 5 -, 2 9- 3 -.2 7-

006471 

3 / 25 / 19 00 164 

3 / 25 / 19 00217 

3 / 25 / 19 00061 

3 / 25 / 19 0043 0

3 / 12 / 19 84 708	201 902 31 0-513 00-31 500 
FEB  19  - ATTORNEY FEES	LATHAM , SHUKER , EDEN & BEAUDINE , LLP 2 / 28 / 19 00862749 201 902 320- 57200- 43300 
FEB  19  -   PICK UP  SERVICE	RE PUBLIC SERVICES # 6 54 
3 / 14 / 19 0 3142019 20 1903 32 0-57200 -4300 0
MAR  19  -  ELECTRIC SERV ICE	TECO
3 / 01 / 19 5005978 0 20 1903 3 1 0-51300 -42502 
MAR  1 9   - COPIER LEASE	WE LLS FARGO FINANCIAL LEAS ING

*

*	- -

*

*

- - -

7 , 5 28 . 6 8
-  -  -  -  -
387 . 6 2

15 , 9 71 .5 8

374 . 7 6

- 7 -, 5 2- 8 -. 6 -8   006472

387 . 6 2 00 6473 

15 , 97 1 . 5 8  006474

374 . 7 6 006475 

TOTAL FOR BANK A
TO TAL FOR REGI STER

68 , 740 . 8 6
68 , 740 .8 6

LAKA LAKE ASHTON

SROSI NA

- ----------------	----

---	----------------------	----------------	-----------• • ••••-••-•••• -••H••o••-

AP3 0 0R
*** CHECK NOS . 00 027 2-05000 0

YEAR-TO-DATE ACCOUNTS PAYABLE PREPAID/ COMPUTER CHECK REGI STER LAKE ASHTON CDD - CPF
BANK B LAKE ASHTON - CPF

RUN	4 / 08 / 19 

PAGE	1

CHECK	VEND#	. . . . . INVOICE . . . . .    . . . EXPENSED  TO . . .		VENDOR NAME	STATUS DATE			DATE	INVOI CE	YRMO	DPT ACCT#  SUB	SUBCLAS S

AMOUNT

. . . . CHECK . . . . .  

AMOUNT	#

*

3 / 13 / 19  000 27	11 / 21 / 18  18 -2043	20 1811 60 0-5 3800-600 99	*	2 , 8 00 . 0 0

1 / 24 /
3 / 07 /

STORM LINE VIDEO
19  18 - 2124	20 1901 60 0-5 3800-60 099 

*

STORM PIPE REPAIRS
19  1 8 -2244	201 903 60 0-5 3800-60 099 

STORM  LINE  REPAIRS	ALL TERRAIN TRACTOR SE RVI CE , INC .

66, 577 . 5 0
97 , 5 21 . 6 5

166 , 8 99 . 1 5 000272 

3 / 13 / 19 00 015 

4 / 05 / 19 00090 

4 / 05 / 19 000 67 

3 / 04 / 19  1 02886	201 903 600- 5 3800-600 97 
MUG  12OZ , BLACK	CENTRAL FOOD EQUI PMENT , INC .
3/12 / 19  1 72 693	201 903 600-5 380 0-600 90 
OUTDOOR STEEL BENCH	BELSON OUTDOORS , LLC 3 / 22 / 19   94 680	201903   6 /0 0 - /5 380 0-600 97 

*	495 . 6 0 

*	3 , 067 . 1 8

*	850 . 0 0

49 5 . 6 0 00 0273 

3 , 067 . 1 8  00 0274

ELECTRICAL SVC 3 2 2

19	KINCAID ELECTRI CAL SERVICES

TOTAL FOR BANK B TOTAL FOR REGISTER

17 1 , 3 11 . 9 3
17 1 , 3 11 . 9 3

850 . 0 0 00 02 75 

LAKA LAKE ASHTON	SROS INA

-- ---------·-------·-·-------- ····---· -.. ·--·-·------·--·----·-· ----------·--------   -······-··-·-·----·····--·

LAKE ASHTON CDD

-

May-19

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$
$
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$

-
-
-
-
-
-
-
-
-
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June-19

July-19

August-19

$
$
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-
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$
$

September-19
-

-

-

-

-

-

-

-

-

-
-
-
-
-

-

-

-
-

-

-

-
-
-
-
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-
-

-
-
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-

-

-

-

-
-

-

-

$

-
-

-

-

-

-

-

-

-

FISCAL YEAR 2019 TOTAL

INSURANCE PROCEEDS MISCELLANEOUS RESTAURANT LEASE SALES TAX PAYABLE

$
$
$
$
$

-
32.40
-
-
245,702.52

FY 2019 CASH RECEI PTS

ENTERTAINMENT BALLROOM RENTAL
BALLROOM RENTAL-DEFERRED DAMAGE DEPOSITS NEWSLETTER INCOME
CO FFEE INCOME CLERICAL
SECURITY FEE CLICKERS MISCELLAN EOUS

$
$
$
$
$
$
$
$
$
$
$

October-18
103,946.00   $
2,200.00  $
5,950.00  $
1,000.00  $
19,821.76  $
750.00  $
196.00  $
1,562.50  $

November-18
18,210.00

4,600.00 $

$

December-18
5,660.00 $

$

$

2,000.00  $
7,312.38  $
300.00  $
178.25 $ 1,312.50  $

$

(500.00) $
7,237.89  $
100.00  $
157.00  $
306.25  $
222.00  $

$

$

January-19
3,245.00   $
14,050.00   $
5,875.00 $
1,650.00  $
8,989.81  $
725.00  $
68.00   $
625.00  $
111.00   $
32.40 $ 35,371.21 $

February-19
2,815.00   $
7,030.00   $
1,000.00  $
(500.00) $
11,877.03  $
250.00  $
155.00   $

March-19

-

-

-

3,700.00 $

-

593.75 $

296.00 $

-

444.00 $

-

-

148.00 $

-

$

135,722.26 $

34,357.13 $

16,883.14 $

23,368.78 $

-
-
-
-
-
-
-
-
-

	April-19	
ENTERTAINMENT	$	
ENTERTAI NMENT-DEFERRED	$	
BALLROOM RENTAL	$	
BALLROOM RENTAL-DEFERRED	$	
DAMAGE DEPOSITS	$	
NEWSLETTER INCOME	$	
NEWSLETTER INCOME-DEFERRED	$	
COFFEE INCOME	$	
COFFEE INCOME-DEFERRED	$	
CLERICAL	$	
SECURITY FEE	$	
SECURITY FEE-DEFERRED	$	
CLICKERS	$	
INSURANCE PROCEEDS	$	
MISCELLANEOUS	$	
RESTAURANT LEASE	$	
SALES TAX PAYABLE	$	

ENTERTAINMENT FEES	$	133,876.00	
BALLROOM RENTAL	$	31,580.00	
BALLROOM RENTAL-DEFERRED	$	12,825.00	
DAMAGE DEPOSITS	$	3,650.00	
NEWSLETTER INCOME	$	55,238.87	
COFFEE INCOME	$	2,125.00	
CLERICAL	$	754.25	
SECURITY FEE	$	4,400.00	
CLICKERS	$	1,221.00	

Page 1

DATE	DESCRIPTION	NAME	
2/1/2019	Snook		
2/1/2019	CK 1861	Cassidy	
2/4/2019	750	Hart		
2/4/2019	Krigels	ki	
2/4/2019	750	Brodzi	k	
2/4/2019	750	Matlac	k	
2/4/2019	750	Brookd	ale Senior Living	
2/4/2019	750	Matlac	k	
2/4/2019	750	Reasner	
2/6/2019	752	Edward Jones - Matt Sim	
2/6/2019	752	Matlac	k	
2/6/2019	752	Ramal	ho	
2/8/2019	CK 5103	Kelly		
2/11/2019	754	Buono		
2/11/2019	754	Parota		
2/12/2019	755	Wustefeld	
2/12/2019	Reasner 	
2/12/2019	755	Pence		
2/12/2019	755	Pence		
2/12/2019	755	Pence		
2/12/2019	755	Eberha	rd	
2/12/2019	755	Meigel		
2/12/2019	755	Ebner		
2/13/2019	samch	uck	
2/14/2019	Fechte	r	
2/14/2019	757	Dickso	n	
2/15/2019	758	Riviere		
2/16/2019	759	P!adzie	wicz	
2/21/2019	761	Brown		
2/21/2019	761	Schlei		
2/25/2019
TOTAL	763	Olymp	ia	

ENTERTAINMENT

RENTALS
DATE	DESCRIPTION	NAME

-Aldridge

pson

LAKE ASHTON CDD

FEBRUARY 2019 CASH RECEIPTS

$	30.00 Pot Painting -January 30, 2019

$

AMOUNT	DESCRIPTION

$	400.00 ETS

$

40.00 Phil Dirt - February 15, 2019

$

$

160.00 ETS

25.00 Phil Dirt - February 15, 2019

$

40.00 ETS

$	70.00 Valentine Dinner Dance - February 14, 2019

$	500.00 Sponsorship Johnny Cash & Crew - 4/26/19

$

$

70.00 Va lenti ne Dinner Dance - February 14, 2019

$

$

900.00 Think & Drink Sponsorship- Feb 13, 2019, March & April TBD - Credit of $125.00 for March LAT Inserts (70.00) Refund - Valentine Dinner Dance - February 14, 2019

$

40.00 Earl Turner - March 8, 2019

$

40.00 Phil Dirt & The Dozers - February 15, 2019

$

50.00 Phil Dirt - February 15, 2019

$

50.00 Phil Dirt - February 15, 2019

$

$

10.00  Phil Dirt - February 15, 2019 - Exchanged times (70.00) Refu nd - Vale ntine Dinner Dance - February 14, 2019 

$

50.00 Phil Dirt - February 15, 2019

$

$

50.00 Phil Dirt - February 15, 2019 (100.00) Refund - Phil Dirt - February 15, 2019

$

50.00 Rocket Man -April 5, 2019

$

25.00 Phil Dirt - February 15, 2019

$

80.00 Phil Dirt - February 15, 2019

$

50.00 Phil Dirt - February 15, 2019

$

40.00 Phil Dirt - February 15, 2019

$

50.00 Phil Dirt- February 15, 2019

$

40.00 Phil Dirt- February 15, 2019

$

80.00 Rocket Man - April 5, 2019/Earl Turner - March 8, 2019/Travis Turpin - March 15, 2019

$

50.00 Ea rl Turner- March 8, 2019

$

40.00 Travis Turpin - March 15, 2019
25.00 Travis Turpin - March 15, 2019
2,815.00

$	250.00 Cinema Rental - 2-25-2019 for Seminar

$

6/12/2018	607	Elicet Beruq uin		
10/12/2018	Ck 1055	Morga n Stanley - Matt Grubb		
2/1/2019	CK 0362290	Polk County Public Schools		
2/8/2019	CK 1161 	LA Bingo		
2/8/2019	CK 225	Valentin		
2/8/2019	CK 528	Prevention Plus		
2/12/2019		Matteson		
2/14/2019	757	Kasher		
2/15/2019	CK 28532	Hoove		
2/15/2019	CK 5698	Dilaura		
2/15/2019	CK 1038	LAVA Auxiliary		
2/27/2019	764	Arzola		
2/27/2719
TOTAL		America's Best Hearing	$	8,030.00	

AMOUNT	DESCRIPTION

$

$

1,250.00 Room Rental Fee Wedding February 2, 2019

$

$

1,250.00 Ballroom Rental Fee - 4-20-19 1,600.00 BR Rental - Bingo for February

$

1,750.00 Ballroom Rental Fee - December 14, 2019

$

250.00 Craft Room Rental - February 16, 2019

$

$

(1,750.00) Refund -Ballroom Rental - Matteson Wedding - November 9, 2019 1,500.00 Ballroom Rental -Jason Kasher Wedding - May 2, 2020

$	100.00 BR Fee - Tag Sale

40.00 Phil Dirt - February 15, 2019

$

$

40.00 Rocket Man - April 5, 2019

1,500.00 Ballroom Rental - Rubin Arzola Wedding - May 23, 2020

250.00 Cinema Rental - May 4, 2019

Page 2

···· ····------------------------------	----------------------------	-------·-·---······-·--·----·

NEWSLETTER

DATE	DESCRIPTION

NAME

LAKE ASHTON CDD

FEBRUARY 2019 CASH RECEI PTS

2/1/2019	CK 1044	Glasstrona uts	$	175.00	LAT Inserts - February Issue	
2/1/2019	CK 590	Patricia Anderson	$	175.00	LAT Inserts - February Issue	
2/1/2019	CK 06257014	Edward Jones - Matt Simpson	$	175.00	LAT Inserts -January Issue	
2/1/2019	CK 5208	LA Sales - David Owens	$	175.00	LAT Inserts - February Issue	
2/1/2019	CK 24850	Baldwin Brothers	$	175.00	LAT Insert - February Issue	
2/1/2019	CK 642191	GateHouse Media	$	134.72	Refund - Lakeland Ledger Newspaper	
2/5/2019		Krigelski	$	2,850.00	LAT Ad -January - December 2019	
2/8/2019	CK 06263306	Edward Jones - Matt Si mpson	$	175.00	LAT Insert - February Issue	
2/8/2019	CK 528	Prevention Plus	$	175.00	LAT Insert - March Issue	
2/15/2019		Dan's City Fan's	$	175.00	LAT Ad - February Issue	
2/15/2019	CK 5140101343	Heart of Florida/LW Medical Center	$	1,350.00	LATAd -Jan -December 2019	
2/15/2019	CK 0092	Al Goldstein	$	275.00	LAT Ad for March Issue 2019	
2/20/2019	760	Advanced Regenerative Ortho	$	175.00	March LAT Insert	
2/20/2019	760	Blackburn 1s Interiors	$	400.00	March LAT Ad	
2/20/2019	760	Family Elder Law	$	332.31	March LATAd	
2/20/2019	760	Florida Dermatology	$	350.00	March LAT Ad	
2/20/2019	760	G&M Drywall	$	90.00	March LAT Ad	
2/20/2019	760	Harry's Old Place	$	450.00	March LAT Ad	
2/20/2019	760	Jim's Floor Depot	$	250.00	March LATAd	
2/20/2019	760	MD Construction	$	975.00	Quarterly Mar-May LAT Ad	
2/20/2019	760	Performance Plus Carts	$	395.00	March LATAd	
2/20/2019	760	ServPro	$	187.50	March LATAd	
2/22/2019	762	Brock	$	175 .00	March LAT Insert	
2/22/2019	CK 14324	Lake Wales Arts Cou ncil	$	360.00	LAT Ad - February 2019 Issue	
2/22/2019	CK50407	United Refrigeration	$	287.50	LAT Ad & Insert - March Issue & bal. owed from Jan & Feb LAT ad	
2/22/2019	CK50407	United Refrigeration	$	25.00	Over paid - has a $25.00 credit on account	
2/27/2019	764	La keside Studio & Design - Abraham	$	175.00	LAT March Insert	
2/28/2019	765	Turner Furniture	$	880.00	LATAd - March & Apri l 2019	
2//20/19	760	Ares Golf Carts	$	360.00	March LATAd	

AMOUNT

DESCRIPTION

758

CLERICAL

COFFEE

TOTAL

DATE	DESCRIPTION
2/22/2019	Cash
TOTAL

DATE	DESCRIPTION

Clerical

NAME

NAME

$	11,877.03

$

$

AMOUNT
38.00 Directories, Copies, Faxes
155.00

AMOUNT

DESCRIPTION

DESCRIPTION

2/1/2019	CK 1070
2/8/2019	CK 062668435
TOTAL

Morgan Stanley - Matt Grubb
Edward Jones - Matt Simpson

$	125.00 Monday Coffee - February 25, 2019
$	125.00 Monday Coffee - February 4, 2019
$	250.00

$

DEPOSITS

2/12/2019	755

DATE	DESCRIPTION TOTAL

NAME

Alvardo

AMOUNT	DESCRIPTION

$	(SOD.OD} Refund DD - Alvardo Wedding - February 2, 2019

Page 3

FEBRUARY 2019 CASH RECEI PTS

ENTRANCE GATE OPENERS
DATE
2/8/2019
2/8/2019
2/22/2019
2/27/2019
TOTAL

DESCRIPTION
CK 1306
CK 1067
Cash 764

NAME
Yeager Grismore Sandra Renker
Sheryl Hemingway

$
$

$

$

$

AMOUNT
37.00 Gate Opener #51
37.00 Gate Opener #52
37.00 Gate Opener
37.00 Gate Opener # 53
148.00

DESCRIPTION

SECURITY

DATE 2/12/2019 TOTAL

DESCRIPTION 755

NAME

DESCRIPTION

Alvardo

$

AMOUNT
$		206.25 Refund DD - Alvardo Wedding - February 2, 2019 593.75

TOTAL CASH RECEIPTS - FEBRUARY 2019
SUMMARY

$

23,368.78

I

ENTERTAINMENT ROOM RENTALS
ROOM RENTALS-DEFERRED NEWSLETTER
CLERICAL COFFEE DEPOSITS
ENTRANCE GATE OPENER SECURITY
TOTAL

$
$
$
$
$
$
$

$

$

$

2,815.00
7,030.00
1,000.00
11,877.03
155.00
250.00
(500.00)
148.00
593.75
23,368.78

LAKE ASHTON CDD

Page 4

Lake Ashton CDD 
Special Assessment Receipts

Debt	.36300.10100
Discounts/	Commissions	Net Amount	General Fund
Penalties	Paid	Received	100.00%

Fiscal Year Ending September 30, 2019

O&M Date	Collection	O&M	Debt Svc	Discounts/
Received	Period	Receipts	Receipts	Penalties

II $1,690,408.26

$454,109.47	$54,072.40	$508,181.87

2015-1	2015-2
Debt Svc Fund	Debt Svc Fund	Debt Total 89.360%		10.640%		100%

11/14/2018	10/01/18-10/31/18	$	1,714.41	$	$	68.58	$	$	32.92	$	1,612.91	$	1,612.91	$	$	$	
11/20/2018	06/01/18-10/31/18	$	26,617.65	$	9,016.16	$	1,403.73	$	476. 16	$	675.08	$	33,078.84	$	24, 694.88	$	7,491.88	$	892.08	$	8,383.96	
11/23/2018	11/01/18-11/04/18	$	24,001.74	$	8,564.24	$	960.12	$	342.57	$	625.26	$	30,638.03	$	22,560.89	$	7,217.71	$	859.44	$	8,077.15	
11/30/2018	11/05/18-11/11/18	$	303,798.09	$	72,740.32	$	12,148.93	$	2,907.96	$	7, 229.63	$	354,251.89	$	286,090.59	$	60,908.69	$	7,252.61	$	68,161.30	
12/11/2018	ll/12/18-11/21/18	$	434,057.24	$	124,992.97	$	17,312.39	$	4,971.36	$	10,735.33	$	526,031.13	$	408,490.88	$	105,033.54	$	12,506.71	$	117,540.25	
12/27/2018	11/22/18-11/30/18	$	685,782.71	$	215,517.99	$	27,389.31	$	8,603. 13	$	17,306.17	$	848,002.09	$	645,087.38	$	181,323.85	$	21,590.86	$	202,914.71	
1/14/2019	12/01/18-12/31/18	$	72,331.73	$	25, 152.20	$	2,191.02	$	752.40	$	1,890.81	$	92,649.70	$	68,686.94	$	21,413.03	$	2,549.72	$	23,962.76	
1/31/2019	I NTEREST	$	$	$	$	$	$	2,496.59	$	1,929.68	$	506.59	$	60.32	$	566.91	
2/15/2019	01/01/19-01/31/19	$	39,431.43	$	11,693.82	$	788.67	$	233.90	$	1,002.06	$	49,100.62	$	37,872.31	$	10,033.57	$	1, 194.73	$	11,228.30	
3/15/2019	02/0l/19-02/28/19	$	10,633.97	$	5,419.41	$	102.85	$	52.65	$	317.96	$	15,579.92	$	10,286.66	$	4,730.04	$	563.22	$	5,293.27	
		$	1,598,368.97	$	473,097.11	$	62,365.60	$	18,340.13	$	39,815.21	$ 1,953,441.73 1i/;i	$	1,507,313.12	$	398,658.91	$	47,469.71	$	446, 128.62	
BALAN CE REMAINING 		$92,039.29	$35,084.76									

	Date	CK#	2015-1	2015-2	
	12/10/2018	6329	$	75,618.28	$	9,004. 13	
	12/19/2018	6338	$	105,033.54	$	12,506.71	
	2/12/2019	6417	$	202,736.88	$	24,140.59	
	2/25/2019	6436	$	10,540.16	$	1,255.06	
					$	393,928.86	$	46,906.49	

Due To DSF 2015-1 Due to DSF 2015-2

$	4,730.05 V# 429 001.300.20700.10200

$

563.22 V# 429 001.300.20700.10200

Gross Percent Collected Balance Due

94.22%
$127,124.05

-- ------ --------------

"" " " " ·"-·-------------            �-  ------

LAKE ASHTON
COMMUNITY DEVELOPMENT DISTRICT
COMBINED BALANCE SHEET
Feb ruary 28, 2019

 	 	 	 	

	

General 	Major Funds 
Debt Service	
Capital Reserve	Total
Gove rnmental Funds	
ASSETS:					
Cash-Wells Fa rgo	$93,884	
	$15,826	$109,710	
Assessments Receivable 	$10,287	$5,293		$15,580	
Due from Other Funds	$ 1, 546			$ 1,546	
Investment - State Board	$ 1, 129,372			$1,129,372	
Investment - State Board Ca pital Reserve	
		$492,196	$492,196	
Investments:					
Series 2015					
Reserve A		$235,063		$235,063	
Interest A		$2 		$2 	
Revenue A		$441,083		$441,083	
Prepayment A-1		$19,345		$19,345	
Prepayment A-2		$6,077		$6,077	

$1,235,089

$706,863

$508,022

$ 2,449,974

TOTAL ASSETS

LIABILITIES:		
Accou nts Paya ble 	$43,760		$77,350	$121,110	
Due to Other Funds 		$572	$974	$ 1,546	
Deposits- Restaurant	$6,000			$6,000	
Deposits-Room Rentals				$3, 975	
Deferred Revenue 	$25,200			$2s,200	
TOTAL LIABI LITIES	$78,935	$572	$78,324	$157,831	

$3,975

FUND BALANCES:
Restricted: 

Debt Service	$706,291	$706,291

Assigned :
Capita l Reserve			$429,698	$429,698	
Unassigned 	$ 1,156,154			$1,156,154	
TOTAL FUND BALANCES	$1, 15 6, 154	$706,291	$429,698	$2,292,143	
TOTAL LIABILITIES & FUND BALANCES	$ 1,235,089	$706,863	$508,022	$2,449,974	

Page 1

,------ - - ---

LAKE ASHTON
COMMUNITY DEVELOPM ENT DISTRICT GENERAL FUND

REVENUEsl..,__$_1_,8_1_3,_0_79	_$_1_,6_8_3...,5_63	_$ 1_,_73_7_,8_6_7  	_$_5_4_,3_o...,.3 I

$417

Statement of Revenues, Expenditures, and Changes in Fund Balance For The Period Ending February 28, 2019

REVENUES:	ADO PTED BUDGET	PRORATED BUDGET THRU 2/28/19	ACTUAL THRU 2/28/19	
VARIANCE	
Special Assessments - Levy	$1,572,079	$1,507,313	$1,507,313		
Rental Income	$50,000	$20,833	$28,705	$7,872	
Entertainment Fees	$130,000	$ 130,000	$135,189	$5,189	
Newsletter Ad Revenue 	$55,000	$ 22,917	$54,964	$32,047	
Interest Income 	$1,000		$3,107	$2,691	
Miscellaneous Income 	$5,000	$2,083	$8,589	$6,506	
Restau rant Lease	$0	$0	$0	$0	
Insurance Proceeds	$0	$0 	$0 	$0	

Supervisor Fees	$3,000	$ 1, 250	$ 1,700	($450}	
FICA Expense	$230 	$96	$130	($ 35) 	
Engineering	$15,000	$6,250	$11,738	($5,488)	
Arbitrage	$600	$250	$0	$250	
Dissemination	$1,000	$417	$717	($ 300)	
Attorney	$25,000	$ 10,417	$32,538	($22,121)	
Annual Audit	$4,223 	$1,760	$0	$1,760	
Trustee Fees	$4,310	$1,796 	$0	$ 1,796	
Management Fees	$58,482	$ 24,368 	$24,368		
Computer Time	$1,000	$417 	$417	$0 	
Travel & Per Diem		$0 	$0	$0 	
Postage	$3,500	$ 1,458	$1,208	$251 	
Printing & Binding 	$1,350	$563 	$751	($ 188)	
Newsletter Printing	$35,000	$ 14,583 	$ 16,701	($2,118)	
Rentals & Leases	$5,000	$2,083	$2,660	($577}	
Insurance	$40,411	$40,411 	$36,737	$3,674	
Legal Advertising	$500	$208 	$283	($75) 	
Other Current Charges	$1,250	$521 	$389	$131 	
Contingency-Golf Course	$0	$0 	$5,000	($5,000)	
Property Taxes	$12,500	$12,500	$13,180	($680}	
Office Supplies 	$ 100	$42	$45	($3)	
Dues, Licenses & Su bscriptions	$ 175	$175	$175
TOTAL ADMINISTRATIV!E.___$_2_1_2,_6_3 1_	_ 	_$ 1_1_9_,5_63	_.....,$_14_8.., 7_3_5	$0
 	_($_2_9_, 1_7__2) I	

Page 2

Field:

LAKE ASHTON

COMMUNITY DEVELOPMENT DISTRICT
GENERAL FUND 
Statement of Revenues, Expenditures, and Changes in Fund Balance For The Period Ending February 28, 2019
ADO PTED	PRORATED BUDGET		ACTUAL BUDGET		THRU 2/28/19	THRU 2/28/19

VARIANCE

Field Management Services	$332,000	$138,333	$130,252
Gate Attendants	$209,457	$87,274	$88,466
Pool Attendants	$12,495	$5,206	$2,471

Pest Control	$1,800	$750	$492
Security/Fire Alarm/Gate Repairs		$5,100	$2,125	$3,074 Telephone/I nternet	$13,600	$5,667	$5,575
Electric	$216,000	$90,000	$84,235
Water	$12,000	$5,000	$6,009
Gas	$17,000	$7,083	$14,637

$8,081
($1,192)
$2,736
$258 ($949)
$5,765
{$ 1,009)
($ 7,554)

Refuse	$ 10,000
Clubhouse Maintenance	$110,000

$4,167	$4,292

$

45,833	$36,316

{$125) 
$9,517

Pool and Fountain Maintenance		$20,000		$8,333		$8,150 Landscape Maintenance	$176,007	$73,336	$73,336 

Plant Replacement	$7,000	$ 2,917	$1,114
Irrigation Repairs	$3,500	$1,458	$0
Lake Maintenance	$18,540		$7,725	$7,725 Wetland Mitigation and Maintenance	$34,800	$14,500	$7,300
Permits/Inspections	$1,500	$625	$462
Office Supplies/ Printing/Binding	$5,000	$2,083	$2,807
Operating Supplies	$25,000	$10,417	$3,739
Credit Card Processing Fees	$3,500	$ 1,458	$2,545
Dues & Subscriptions	$8,500	$3,542	$2,625

Decorations	$2,000	$833	$303
Special Events	$130,000	$66,600	$66,600

Storm Damage	$0	$0	$ 2,016 

$183 ($0)
$1,803
$1,458
$ 0
$7,200
$164
{$ 724)
$6,678 ($ 1,087)
$917
$530 
$0
{$ 2,016) 

TOTAL FIELDI	$1,374,799	$585,266 	$554,539		
TOTAL EXPENDITURESI OTHER SOURCES AND USES	$ 1,587,429	$704,829	$703,275	$1,554 1	
Capital Reserve-Transfer Out	($225,650)	($ 225,650)	($225,650)	($0)	
TOTAL OTHER SOURCES AND USESI	{$225,650)	{$ 225,650)	($225,650)		
EXCESS REVENUES (EXPENDITURES)	$0		$808,942		
FUND BALANCE - Beginning 	$0 		$347,212 		
FUND BALANCE - Ending 	$0 		$1,156,154		

($0) 1

111 Assessments are shown net of Discounts and Collection Fees.

Page 3

 	

LAKE ASHTON
COMMUNITY DEVELOPMENT DISTRICT
Capital Projects Reserve Fund

ADOPTED BUDGET

PRORATED BUDGET THRU 2/28/19

ACTUAL
THRU 2/28/19	VARIANCE

Statement of Revenues, Expenditures, and Changes in Fund Bala nce ForThe Period Ending February 28, 2019

REVENUES:
Interest Income	$ 100
Capital Reserve-Transfer In FY 19	$225,650	$225,650

TOTAL REVENUES	$225,750	$225,692

EXPENDITU RES:
Capital Projects:
Sand Filtration System for Pool	$25,000	$ 10,417
Pool Heaters (2)	$20,000	$14,914
Pool Tile Replacement	$15,000	$6,250
Activities Desk Upgrade	$8,000	$3,333
Clubhouse & Gate House Camera System Upgrades	$6, 000	$2, 500
Door Replacement	$5,000	$2,083
Indoor Furniture	$10,000	$5,949
Outdoor Fu rniture	$5, 000	$2,083
Gate Entry System	$0	$0

$9,723

Bocce Ball Court Refu rbishment	$10,000	$10,000
Clubhouse Lawn Lighting (Front of Clu bhouse)	$15,000
HVAC	$31,000	$12,917
Ice Machine Replacement - Clubhouse Fitness Center Restroom		$9, 000		$3,750 Pavement Management	$165,000	$68,750
Restau rant Equipment Allowance	$15,000	$6,250
Ballroom Sou nd Equipment	$7, 000	$2,917
Stormwater Management	$25,000	$10,417 Other Cu rrent Charges		$500		$208
Capital Reserves	$0	$0

TOTAL EXPENDITURES	$371,500	$ 172,461
EXCESS REVENU ES (EXPENDITURES)	($145,750)
FUND BALANCE - Beginning	$317,610
FUND BALANCE - Ending	$171,860

Page 4

$3,761	$3,720

I

$225,650	$0
$229,411	$3,720

$0	$10,417
$14,914	$0
$0	$6,250
$0	$3,333
$0	$2,500

$5,949

$0	$2,083

$0
$0	$2,083
$0	$0
$12,272	($2,272)
$9,723	$0
$0	$ 12,917
$0
$0	$68, 750

$751	$5,499
$0	$2,917
$72,178	($61,761)
$160	$48
$0	$0
$115,946
$113,465
$316,233
$429,698

 	

REVENUES: 

$4,746

Interest Income 

LAKE ASHTON

COMMUNITY DEVELOPMENT DISTRICT
SERIES 2015 DEBT SERVICE FUND
Statement of Revenues, Expenditu res, and Changes in Fund Bala nce
For The Pe riod Ending February 28, 2019
ADOPTED	PRORATED	ACTUAL
BUDGET	TH RU 2/28/19	THRU 2/28/19	VARIANCE

$371	$371

Assessments - Levy	$472,609	$446, 129	$446, 129	$0	
Assessments - Prepayments A-1	$0	$0	$4,746		
TOTAL REVENUES	$472,609	$446, 129	$451,246		
EXPENDITURES:					

Series 2015A-1 Interest - 11/01 Interest - 5/01 Principa l - 5/01 Specia l Call - 11/01
Series 2015A-2

$104, 750	$104,750	$104,750	$0
$104,750	$0	$0	$0
$210,000	$0	$0	$0
$5,000	$5,000	$35,000	($30,000)

Interest - 11/01	$14,500	$14,500	$14,500	$0
Interest - 5/01	$14,500	$0	$0	$0

Specia l Ca ll - 11/01	$0		$5,000	($5,000)	
TOTAL EXPENDITURES	$473,500	$124,250 	$159,250	($35,000) 1	
EXCESS REVENUES {EXPENDITURES)	($891)		$291,996		
FUND BALANCE - Beginning 	$141,984		$414,295		
FUND BALANCE - Ending 	$141,093		$706,291		

Principal - 5/01	$20, 000	$0	$0

Page s

I nterest Rate: Maturity Date: Interest Rate: Matu rity Date :
Reserve Requirement:

LAKE ASHTON

COMMUNITY DEVELOPM ENT DISTRICT
Long Term Debt Report FY 2019
Series 2015-1, Special Assessment Bonds
5.000%
5/1/2025
5. 000%
5/1/2032
50% Maximum Annual Debt Service

$1,690,000.00

$2,500,000.00

Bonds outstanding - 9/30/2018

Current Bonds Outstanding

Interest Rate:
Maturity Date :
Interest Rate:
Maturity Date:
Reserve Requi rement:
Bonds outstanding - 9/30/2018

Current Bonds Outstanding

November 1, 2018 (Special Ca ll) May 1, 2019 (Mandatory)

Series 2015-2, Special Assessment Bonds

5.000%
5/1/2025
5.000%
5/ 1/2037
50% Maximum Annual Debt Service

November 1, 2018 (Special Ca ll) 
May 1, 2019 (Mandatory)

$4, 190,000.00 ($35,000.00)
$0.00
$4,155,000.00

$145,000.00

$435,000.00

$580,000 .00
($ 5,000 .00)
$0.00
$575,000.00

ITotal Current Bonds Outstanding

$4,730,000.00 1

Page 6

Lake Ashton
Community Development District
General Fund
Statement of Revenues and Expenditures (Month by Month)

2018

OCT

NOV

JAN

FEB

MAY

2018

2019

2019

JUN 
2019

JUL 
2019

AUG 

TOTAL

2019

2019

2019

FY 2019

Revenues

Maintena nce Assessments	$0	$743,450	$715,704	$37,872	$10,287	$0	$0	$0	$0	$0	$0	$0	$ 1,507,313

Rental Income	$2,200	$3,700	$ 13,175	$5,030	$0	$0	$0	so	so	$0	$0

$1,593

Entertainm ent Fees	$ 103,946	S 17,960	S5,723	$4,745		$2,815	so	$0	$0	so	So	so	$0	$135,189 Newsletter Ad Revenue		$19,822		S7,312	$7,238	$8,990	Sll,602	$0	$0	$0	so	$0	$0	$0

Interest Income

S340	S333	$348

$0	$0

$0	$0	$0	$3,107

Miscellaneous Income	$ 2,805	$2,260	$854	Sl,561	$ 1,109

$0	$0

$0	$8,589

Restaurant Lease

$0	$0

so	so	$0	$0	so	$0

Insurance Proceeds	$0

so	So

$0	$0

so	so

Total Revenues	$129,266	$775,922	$733,551	$ 66,691	$32,436	$0	so	$0	$0 ADMINISTRATIVE:

$1,737,867 !

Supervisor Fees	$500

$350	$400	s200	$0	$0	$0	so	$0	$0	$0	$1,700

FICA Expense	$38	$19	$27	$31	$15	$0	$0	$0	so	$0	$0	so	S 130

Engineering	$2,350	$0	$6,108	$3,280

$0	$0	$0	$0

$0	$0

Arbitrage	$0	so	$0	$0	$0	$0	$0	$0	$0	$ 0	so	$0	$0

Dissemination	$383	$83	$83
Attorney	S7,792

$83	$0	$0	$0	so	So	so	$0		$717 S7,529	$0	$0	so	$0	$0	$0	$0	$32,538

Consulting Services	so	$0	so	so	$0	so	so	so	$0	$0	$0	$0	$0
Annual Audit	so	so	$0	$0	$ 0	so	$0	$0	$0	$0	so	so	so

$4,874

Trustee Fees	$0	$0

$0	$0	$0	$0	$0	$0	$0	$0	so	so

Managem ent Fees

$4,874

$0	$0	$0	$0	$0

Computer Tim e	S83

S 83	S 83

$0	$0	$0	so	$0	$0	so	S417

Travel & Per Diem	$0	$0	$0	$0	$0	$0	$0	so	$0	$0	$0	so	$0

Postage	$135	S556	$111
Printing & Binding	$165	$157	$116

$177	$0	$0	$0	$0	So	so	$0	$1,208

$138

$0	$0	$0	$0	So	so	$0	$751

$175

Newsletter Printing	$3,284	$3,289	$3,511	S3,332	$0	$0	so	so	$0	$0	$0	$16,701

Renta ls & Leases		$699	$187	$187	$1,371	$216	$0	so	so	$0	$0	$0	$0	S 2,660 Insurance	$36,737		$0		$0		$0		$0	so	so	$0	$0	$0	$0	$0
Legal Advertising	$0	$65	$189	$0	$0	$0	$0	$ 0	So	so	so	$283

Other Current Charges	S99	$136

$ 0	$0	$0

$0	$0	$0	$0	so	S389

$13

Contingency-Golf Course	$0		$ 2,500	$0	$1,250	$1,250	$0	$0	$0	$0	$0	so	so		$5,000 Property Taxes	$0	$13,180	$0		$0		$0	$0	$0	$ 0	$0	$0	$0	$0	$13,180

Office Supplies

$15	$3	$8	S7	so	$0	$0	$0	so	$0	$0	S 45

Dues, Licenses & Su bscriptions	$175	$0	$0	$0	so	$0	$0	$0	so	$0	so	$0	$175

Total Administrative

$28,914	$20,142	$24,416

Page 7

$0	$0	$0	$0	$0	$0	$0	$148,735 ii

 	 	 	 	 	

Lake Ashton Community Development District
General Fund
Statement of Revenues and Expenditures (Month by Month)

FY 2019

Field:

OCT	NOV	DEC	JAN	FEB	MAR	APR

2018	2018	2018	2019	2019	2019	2019

MAY	JUN	JUL	AUG
2019	2019	2019	2019

SEP
2019

TOTAL

Field Management Services	$23,080	$35,266	$24,175	$23,317	$24,413	$0
Gate Attenda nts	$ 17,921	$17,614	$18,397	$18,320	$ 16,214	$0 
Pool Attendants	$0	$0	$878	$864	$729	$0
Pest Control	$123	$123	$123	$123	$0	$0
Security/Fire Alarm/Gate Repairs	$704	$1,710	$298	$0	$363	$0
Telephone/Internet	$1,213	$1,079	$1,149	$981	$1,152	$0
Electric	$17,236	$17,144	$17,657	$16,125	$16,073	$0

$4,545

Water	$1,010	$1,293	$1, 177	$1, 214	$1, 3 15	$0

$0	$0	$0	$ 0
$0	$0	$0	$ 0
$0	$0	$0	$ 0
$0	$0	$0	$ 0
$0	$0	$0	$0
$0	$0	$0	$0
$0	$0	$0	$0
$0	$0	$0	$0

$0	$0
$0	$0
$0	$0
$0	$0
$0	$0
$0	$0
$0	$0
$0	$0 

$130,252
$ 88,466
$2,471

$3,074
$5,575
$84,235

$6, 009

Gas

$2,094

$4,864	$2,426	$0

$0	$0	$0	$0

$0	$0

$14,637

Refuse

$882	$1,379	$388	$868	$0

$0	$0	$0	$0

$0	$0 

$4, 292

$775

Clubhouse Maintenance	$5,050	$8,399	$6,031	$7,828	$9,008	$0

So

Pool and Fountain Maintenance		$1,490		$1,490		$1,565		$2, 034		$1,571	$0 Landscape Maintenance	$14,667	$14,667	$14,667	$14,667	$14,667	$0 Plant Replacement			$ 0		$1,114			$0			$0			$0	$0
Irrigation Repairs	$0	$0	$0	$0	$ 0

$0	$0	$0	$0
$0	$0	$0	$0
$ 0	$0	$0	$0
$0	$0	$0	$0 
$0	$0	$0	$ 0

$0	$0
$0	$0
$0	$0
$0	$0
$0	$0 

$36,316
$8,150
$73,336
$1,114
$0 

Lake Maintenance	$1,545

$1,545

$ 1,545	$0

$0	$0	$0	$0

$0	$0

Wetland Mitigation and Maintenance	$0	$0	$0	$7,300	$0	$0

$509

Permits/Inspections	$0	$0	$0	$462	$0	$0

$0	$0	$0	$0
$0	$0	$0	$0

$0	$0
$0	$0

$7,300

$462

Office Supplies/Printing/Binding	$163

$901	$436	$799	$0

$0	$0	$0	$ 0

$0	$0

$ 2,807

Operating Supplies	$1,102	$1,060	$506	$240	$830	$0

$0	$0	$0	$0

$0	$0 

$3,739

Credit Card Processing Fees	$191	$1,590	$287	$252

$0	$0	$0	$0	$0

$0	$0

$2,545

Dues & Subscriptions	$445	$255	$998	$358	$569	$0
Decorations	$0	$ 0	$303	$0	$0	$ 0
Special Events	$8,168	$125	$9,860	$37,200	$11,247	$0

$95,592

$107,959

$108,456

$ 138,519

$ 104,015

$0

$0

$0

$0

$0

$0

$0 

$554,539

Storm Damage	$0	$0	$2,016	$0	$0	$0

TOTAL FIELD

$0	$0	$0	$0
$0	$0	$0	$ 0
$0	$0	$0	$ 0
$0	$0	$0	$0

$0	$0
$0	$0
$0	$0 
$0	$0

$2,625
$303
$66,600
$2,016

OTHER SOURCES AND USES

1$225,650}

Capital ReserveMTransfer Out	$0	$0	$0	$0	($225,650)	$0 

$0	$0	$0	$0

$0	$0

($225,650}

TOTAL OTHER SOURCESAND USES	$0	$0	$0	$0

$0	$0	$0	$0	$0

$0	$0

1$225,65□)11

Subtotal Operating Expenses	$152,920	$ 136,873	$128,597	$162,935	$347,600	$0
Excess Revenues (Expenditures)	($23,654)	$639,050	$604,954	($96,244)	($315, 164)	$0

Page B

$0	$0	$0	$ 0
$0	$0	$0	$ 0

$0	$0
$0	$0 

$928,925 II
$808,942  1