MINUTES OF MEETING LAKE ASHTON I
COMMUNITY DEVELOPMENT DISTRICT

A communications media technology Audit Committee meeting of the Lake Ashton Community Development District was held on Monday, October 19,  2020 at 10:30 a.m. via Zoom Teleconference.

Present and constituting a quorum were:

Mike Costello
Robert "Bob" Plummer Bob Ference
Harry Krumrie
Also present were: Jill Burns
Jan Carpenter Molly Maggiano Christine Wells Alan Rayl
Matt Fisher

FIRST ORDER OF BUSINESS

Chairman  Assistant Secretary Assistant Secretary Assistant Secretary

District Manager, GMS District  Counsel District Counsel Community Director District Engineer
Field Operations

Roll Call

Ms. Burns called the meeting to order at 10:30 a.m. and called the roll. Four supervisors were present at roll call.

SECOND ORDER OF BUSINESS	Public Comment Period
Ms. Burns: Are there any public comments on the Audit Committee meeting?
Resident (Steve Realmuto): I wanted to urge the Supervisors to strongly consider all the options. I see you have three bids from various auditing companies. In particular I would like you to be sure to give strong consideration to the second candidate, McDirmit Davis. They are as qualified as the more expensive firm we currently use and choosing them would result in modest cost savings. Given some of the corrections that have been needed for past audits, I think we should strongly consider giving them a try, and we will save some money in the process. That's all I have, thank you.
Ms. Burns: There are no other public comments, we will move to the next item.

October 19, 2020	Lake  Ashton CDD

THIRD ORDER OF BUSINESS	Review   of   Proposals   and   Tally   of
Audit Committee Members Rankings
Grau & Associates - 3
McDirmit Davis - 2
Berger, Toombs, Elam, Gaines & Frank - 1
Ms. Burns: We did receive three proposals for the RFP for auditing services; Grau & Associates, McDirmit Davis, and Berger Toombs. There is a ranking sheet provided to supervisors in your agenda package. If you wish you can rank them individually and then add them all up. We could also discuss and rank them as a group, it is up to the Board. From our experience, all three firms are qualified, and we have worked with all of them. They do a lot of audits for CDD's across the state. For the first four categories, ability of personnel, the proposers experience, the understanding of the scope of work, and the ability to furnish the required services, all of the proposers would receive all the available points.
Mr. Ference: They all look the same to me.
Ms. Burns: We will score the max for the first four categories then, since  there is no objection. That leaves the only difference being price. The highest bid is from Grau & Associates, the second highest is McDirmit Davis, and the lowest bid is Berger  Toombs. If we reward points based on price, Berger Toombs would receive 100 points and be ranked #1, McDirmit Davis would receive 99 points and be ranked #2, and Grau & Associates would receive 98 points and be ranked #3.
Mr. Costello: Jill, you have worked with all three of these companies. Have you experience problems with anyone?
Ms. Burns: No. They all do a high volume of COD audits. They've all been good to work with and we work with them all regularly.

--On .M O+ION-by-Mr. -Gostelloseconded by Mr. Ference with­ all in favor, Ranking Berger, Toombs, Elam, Gaines & Frank #1 with 100 points, McDirmit Davis "#2 with 99 points, and Grau & Associates #3 with 98 points, was aooroved.

FOURTH  ORDER OF BUSINESS	Adjournment
Ms. Burns adjourned the Audit Committee meeting.

October 19, 2020	Lake Ashton COD

On MOTION by Mr. Ference seconded by Mr. Costello with all in favor, the Audit Committee Meeting was adjourned.

Chairman / Vice Chairman