MINUTES OF MEETING LAKE ASHTON
COMMUNITY DEVELOPMENT DISTRICT

A communications media technology meeting of the Board of Supervisors of the Lake Ashton Community Development District was held on Monday, April 20, 2020 at 10:30 a.m. via https://zoom.us/j/106500034 - 1-301-715-8592 or 1-253-215-8782 ID #106 500 034.

Present and constituting a quorum:
Mike Costello Borden Deane Robert Plummer Bob Ference Harry Krumrie
Also present:
Jillian Burns Tricia Adams Jan Carpenter Kristen Trucco Christine Wells Matt Fisher
Numerous Residents

Chairman (via teleconference) Vice Chairman (via teleconference)
Assistant Secretary (via teleconference) Assistant Secretary (via teleconference) Assistant Secretary (via teleconference)

District Manager (via teleconference) GMS (via teleconference)
District Counsel (via teleconference)
Latham, Luna, Eden & Beaudine (via teleconference) Community Director (via teleconference)
Field Manager (via teleconference) (via teleconference)

Please note that due to a lot of background noise and conversations  portions  of  the meeting cannot be transcribed verbatim where the recording is inaudible.

FIRST ORDER OF BUSINESS	Roll Call
Ms. Burns called the roll and established a quorum was present.
Ms. Burns: Pursuant to the Governors Executive Orders 20-52 and 20- 69, the District can currently conduct meetings of its Board of Supervisors without having any quorum limits, member present physically, or at any specific public location  and through the utilization of communication such as telephonic and video  media  and  technology. This meeting is being held to address those items necessary for the proper operation  of the District. Today's meeting  is being conducted  remotely  via Zoom, which allows for all to participate by video or by telephone conference. Access  information  for  today's meeting was provided under the District's meeting notice on the District's website or by contacting the District manager in advance of the meeting. In order to facilitate public

participation in today's meeting, participants were strongly encouraged to submit questions or comments to the District manager in advance of the meeting by telephone or mail. Comments and questions received by yesterday evening were circulated to the Supervisors prior to the meeting. All comments received to me as of 10:00 a.m. this morning will be read into the record during audience comments and will become part of the permanent record of the meeting. Additionally, I will check my email at the end and read any additional comments that have been received during the meeting. As normal, there will be two opportunities for public comments, first at the beginning of the meeting for comments on any agenda items and second at the end of the meeting for any other items. As the host of the meeting, I will announce when audience comments are permitted. Comments received in advance of the meeting will be read first. We will then ask any of those who want to provide a live comment from Zoom. If you are on by video there is a button that says raise hand. If you click that button we will know you want to make a public comment during that portion. After we have gone through that we will unmute everybody so that the people who are joining by phone have the opportunity to do a public comment. When we get to that portion depending on how many people are wishing to comment, we may have a couple of people speaking at one time so we will ask for you to kind of bear with us. If you want to make a comment say your name. We will try and hear everybody's name and will go in the order to the names that I hear. Hopefully everyone can be patient with us. We are working through this and we will get this going. When an audience member addresses the Board we ask that you state first and last name and your address. As always all public comments will be no longer than 3 minutes, including those received in advance and read into the record. Just a reminder, no person other than the Board of Supervisors or District staff shall be permitted to enter into any discussion while they have the floor. Those besides Board members and staff will be muted for all portions other than when we announce the public comments.

SECOND  ORDER OF BUSINESS	Approval of Meeting Agenda
Ms. Burns: Do we have a motion from the Supervisors?

On MOTION by Mr. Deane seconded by Mr. Costello with all in favor the meeting agenda was approved.

THIRD ORDER OF BUSINESS	Public	Comments	on	Specific
Items on the Agenda (speakers will fill out a card and submit it to the District Manager prior to beginning of the meeting)
Ms. Burns: Next is the public comment portion. I received three public comments ahead of the meeting so I am going to go ahead and read those in to start. The first is from John Sebastin, 4230 Coconut Drive, Lake Wales. He has a couple of items. The first from the February 10, 2020 agenda, item 8B3, consideration of quotes to paint Thompson Nursery Road gatehouse. What is the status of this item? Is it approved? Perhaps we need to get another quote and painter to get this completed. April 20, 2020 agenda item 7A, consideration of flooring quote from Mohawk. That is on the agenda today. I assume this quote is for the clubhouse. I would encourage the Board to make a motion and approve this work. April 20, 2020 on the agenda today, item SA, discussion and consideration of staffing the amenity facility while it remains closed. This is new business. I wish I had more information into the thinking and reasoning of why this is an agenda item. I would encourage the Board to leave the facility fully staffed. We want to be ready to open up and depending on what guidelines essential Districts need to be followed, we may need to add staff to help comply. If this is a situation where is benefit to one or some or all of our staff to not be working, I would encourage the Board to do what is best. Just so the Board knows I did reach out to Christine on the status of the guardhouse painting and that is scheduled for the end of the month. The next public comment I have is from Joseph Eaton. There is no address provided. He says I have not heard good things about Zoom but I will try and listen on the phone. It is time to open everything, but the clubhouse with distancing and masks. Those who want to use shuffleboard etc. will be ok. The last comment I have is from Hope Jones, 4421 Strathmore Drive, Lake Wales. Her comment is, can the unpaved portion of the golf cart path beside the pond at 15 East be paved? Those were the only comments that I received ahead of time. We will now go the residents who have joined via Zoom if you wish you make a public comment. If you want to hit the raised hand function so the host will be able to see that you would like to speak and then we can unmute you. We will give everybody about a minute to hit that. If we don't see anybody then we will unmute

everybody  for any  other public comments.	Give me one minute to browse through, we have about 70 people on and make sure no one has the hand raised. I don't see anybody.
Ms. Adams: No hands raised.
Ms. Burns: We don't have anybody's hand raised. Next would be if anybody is on the phone we are going to go ahead and unmute all for just a second. If you would like to make a comment just say your first and last name. If we hear anybody we will give you the opportunity to do that. Anybody have any public comments? Jack, did you want to go ahead with your comment?
Mr. Jack Van Sickle: I did not raise my hand that I know of. I do not wish to speak.
Ms. Burns: Ok, we thought we heard your name. I don't believe we have any public comments we can go back to muting everybody and back to our agenda.

FOURTH  ORDER OF BUSINESS	Approval	of   the   Minutes   of  the
February  10, 2020 and February 28,
2020 Meetings
Ms. Burns: Next on the agenda is the Approval of the Minutes from  the February 10, 2020 and February 28, 2020 Meetings. Do any Supervisors have any questions, comments, or corrections to the minutes?

On MOTION by Mr. Deane seconded  by Mr. Costello with all in favor the minutes of the February 10, 2020  and February 28, 2020 meetings were approved.

FIFTH ORDER OF BUSINESS	Public Hearing Adopting Golf User Fees
Motion to Open the Public Hearing
Ms. Burns: The next item on the agenda is a public hearing  adopting  golf user fees. If you remember back from a previous meeting, Districts  have the  ability  to  levy fees within the boundaries of their District and because part of the District is within the boundaries of the Lake Ashton District,  the Board  is adopting  the fees that  Lake Ashton II has adopted so that those fees can be in place across  the entire golf  course.  These fees have already been approved by the Lake Ashton II Board. We advertised this public hearing. Do we have a motion to open the public hearing?
Mr. Krumrie: What implications does it carry if we operate the restaurant? Do we have to publish the prices on the menu or something? How far does this go?
Ms. Burns: These are just golf user fees.

Mr. Krumrie: If we were to operate the restaurant, do they publish the prices on the menu or whatever?
Ms. Burns: The Eagles Nest, they operate that and there is no advertised prices. Ms. Carpenter: As part of the agreement we have to adopt the fees that's in our
COD. They don't have jurisdiction to adopt them. We had agreed in the  interlocal  we would adopt whenever they set the fees.
Mr. Deane: Motion to adopt the fees.
Ms. Burns: We need a motion to open the public hearing.

On MOTION by Mr. Deane seconded by Mr. Costello with all  in favor the public hearing was opened.

Public Comment and Discussion
Ms. Burns: Next would be the public comment portion. I did not receive any written public comments  ahead of time.	I don't see any raised hand features.
Mr. Plummer: If there are no raised hands I make a motion we close the public comment.

On MOTION by Mr. Plummer seconded by Mr. Costello with  all in favor the public comment section was closed.

Consideration of Resolution #2020-04 Adopting Golf User Fees
Ms. Burns: If the Board doesn't have any questions or comments we would be looking for a motion to approve Resolution 2020-04 adopting the golf user fees.

ON MOTION by Mr. Deane seconded Mr. Costello with all in favor Resolution #2020-04 Adopting Golf User Fees was approved.

Motion to Close the Public Hearing

On MOTION by Mr. Plummer seconded by Mr. Krumrie  with all in favor the public hearing was closed.

Ms. Burns: That is it for that agenda item.

SIXTH  ORDER OF BUSINESS	Engineer's Report
A. Discussion and Consideration of Stormwater repair at Dunmore and Mulligan
Ms. Burns: Next we are moving onto the Engineer's report, Discussion and Consideration of Stormwater Repair at Dunmore and Mulligan. We also had an item that was passed out to all of you on Friday, the engineer's opinion of probable cost. I will turn

it over to Alan to go over. I just want to note for the record it was updated on Friday and posted on line to post this document as well.
Mr. Rayl: Good morning, everyone. As Jill said you received at the end of the last week an OPC opinion of probable construction cost. It was based on the quantities that are on the second page of that estimate and some reasonable expectation of construction costs related to those quantity items. Those quantity items were taken off of the plans that we prepared. A little over a week ago we sent the plans and quantities to four different contractors to solicit bids. In between then and now I have also submitted to them a couple of revisions to those updates where I found some improvements that we could do and I wanted to get updated prices on the most current design that we wanted to go forward with. We don't have any bids in hand yet, but my suggestion to District Counsel was that we use this OPC as a budgeting item that we can approve a not-to-exceed cost. When the bids come in and I can evaluate them to make sure they are all compete and responsive, then I can recommend the lowest of those bidders. Then further we enter into negotiations with them to improve their bid to the greatest degree possible and bring our costs down. Those are my recommendations to the Board. My estimate came to
$92,895.20. I would offer that we have a not-to-exceed amount of $100,000 to be a round number. Any questions?
Mr. Plummer: Can you describe exactly the fix on the project that we are doing? Obviously we can read what you have here as far as the infrastructure, but I am talking about explaining exactly how we are mitigating that water coming down from the West.
Mr. Rayl: As I started looking into this, and I think everyone  is familiar  with that  inlet that is there by the cart path that puddles up out of the ground and  spills  over the  cart path and runs down Mulligan. That is the sixth inlet in a series  of yard  drains  that runs through the 18th Fairway. All told that area, Eagles Nest, Mulligan Drive, the parking  on the north side of Mulligan, there is over seven acres of area that drains down to the  west side of that intersection. It is trying to go into one inlet. That was part of the problem and in solving that part of the problem we are putting in two inlets upstream of that location to intercept some of these areas earlier on and get the water off the street and down into the storm sewer. The other component was once all that water was in the storm  sewer,  the lines were terribly undersized to carry the volume of water that was coming to them.

The other component of that is on the last run of pipe, the discharge is to the pond.  We  are going to run a shorter and parallel pipe installation, a 30 inch pipe to provide hydraulic relief and discharge to the pond sooner and to carry more volume to the pond more quickly. It will additionally relieve that intersection.
Mr. Plummer: Looking at your list of things, that last 300 feet of that run, is it not? Mr. Rayl: The last 300 feet?
Mr. Plummer: If putting in that 30 inch sewer for about the last 300 feet  of the run,  is that correct?
Mr. Rayl: It is going from that manhole that is the back lot corner where the pipe turns and heads towards the pond, currently there is 450 feet of 18 inch pipe there. What we are proposing is jogging over from that manhole ten feet, setting another manhole and then running 290 feet of 30 inch pipe towards the pond. We are going to also excavate those old T-boxes that are there and bring that area down to the pond elevations so this pipe can pop off 150 feet sooner than the existing pipe does. That in of itself provides a number of feet of hydraulic grade improvement of that overall system just to be making that discharge pipe shorter. That is the part of how this gets improved is we make that outfall pipe shorter and we basically kind of bring the pond hydraulics to the pipe.
Mr. Plummer: Thanks for the explanation.
Mr. Costello: As you all know this is a project that I think we have been looking at this for years now. Quite honestly these people deserve relief. They honestly do. I have seen it where it rises up. The only thing that I am saying is I think it is time that we move forward with this. Your estimate I think came in a lot of under what the last person's estimate came in at. I would make a motion that we give a not-to-exceed $100,000.
Mr. Deane: I will second.
Ms. Burns: Mike, do you want to add to your motion that we approve the not-to­ exceed and allow the Chair to sign the contract once the low bid has been selected?
Mr. Costello: Yes.

On MOTION by Mr. Costello seconded by Mr. Deane with all  in favor a not-to-exceed amount of $100,000 for the stormwater repair was approved; and the Chairman was authorized to execute the contract upon selection  of  the lowest bid.

Mr. Costello: Thank you for giving the consideration to these people that really deserve this.
SEVENTH ORDER OF BUSINESS	Unfinished Business
A. Consideration of Flooring Quote from Mohawk ($47,796.53)
Ms. Burns: Consider of Flooring Quote from Mohawk  for  $47,796.53.  I will turn this over to Christine.
Ms. Wells: It is to replace the current ceramic tile in the foyer, hallway, restrooms where there are some deficiencies in the tiles. The quote was in the total of $47,796.53. It includes demoing the existing tile, and grinding the thinset and the installation of the flooring site. I believe most of us have seen that the flooring is vinyl tile. We most recently did it in the restaurant dining room area. It is a different color. I have the color to show you. This is it here. It has a slight wood grain to it. It was recommended to us by Mohawk to install the tile in the restaurant as a tile that would be good for traffic and a good look to match our existing wall color. The only thing it does not include is the demo and tiling of the ballroom kitchen which I have reached out to them to see if we could include that area as well. That would take care of the all the area with the existing ceramic tile so we have a cohesive look throughout the clubhouse. Any questions? There was a map that was included as part of the agenda that shows the areas. It is the shaded area. The shaded area in the kitchen is slightly different because it is a different type flooring. We are going to match the same flooring that is currently in the lower part of the dining room to the area by the bar. All the other areas are highlighted and that would be the type of flooring that I showed you just a second ago.
Mr. Deane: Do you have any idea what it is going to cost to do the kitchen and the ballroom? I believe it should be all be done at one time.
Ms. Wells: I have reached out to them. I will check my  email quickly  and  see if they sent anything. I don't have anything as of right now.  I don't know if the Board wants  to approve a not to exceed amount and when I receive the quote to include the ballroom and kitchen, then we can go ahead and get that taken care of all together.
Mr. Costello: The big part of this right now is the fact that we cannot open the ballroom or the clubhouse. Now is the perfect time to do this. We don't want to open the clubhouse and then shut it down in order to do the floors and everything else. I agree

with Borden that if we are going to do it, let's do it all.  That would include the kitchen that  is in the ballroom. I will make a motion that we put out a not-to-exceed of $55,000. If he comes back and tells us this is going to cost another $2,000 over the $47,000.  Personally  I know that I am going above and beyond, but by the same token I would like to see it  done while this place is closed. This way when we open up we are going to have a refurbished place just about. We are not going to have to stop anything in order  to continue operating the clubhouse.

On MOTION by Mr. Costello seconded by Mr. Deane with all  in favor a not-to-exceed amount of $55,000 for flooring in the clubhouse with Mohawk for was approved.

EIGHTH  ORDER OF BUSINESS	New Business
A. Discussion and Consideration of Staffing Amenity Facility  while  it Remains Closed
Ms. Burns: Discussion and Consideration of Staffing of the Amenity Facility in the event  that it remains  closed past the state order  of May 1st.  The reason why  we wanted to put this on here is when the facility was closed, when the stay-at-home order went into place, some of the non-essential members were sent home.  They  have been working from home.  Everybody  is still working. We just wanted  to check  in with the Board to see if the stay-at-home order goes past May 1, if you guys would like  for us to continue  to have the essential staff on site and the non-essential staff working from home. We just wanted to get some direction from the Board on that to see if you guys were ok with that?
Mr. Deane: I move that we continue the way that we are operating. Mr. Plummer: Second.

On MOTION by Mr. Deane seconded by Mr. Plummer  with  all in favor continuing to pay non-essential staff to work from home and essential staff to continue working in  the clubhouse was approved.

Ms. Burns: Alright we will continue to operate that way and we are monitoring the situation. As things change we will let the Board know. If the order is lifted  that means other staff members will be back in the clubhouse, we will let people know what the plans are. We previously had designated the Lake Ashton and Lake Ashton II Chairmen  to  make decisions for closures as related to COVID-19 to check the decisions to open the

facility and all that is done. Are you guys still ok moving forward having the Chairs work with staff on that, as well?
Mr. Deane: Yes.
Ms. Burns: We already have that direction. Just wanted to check in and make sure everybody was ok with that. That brings us to our staff reports.

NINTH ORDER OF BUSINESS	Monthly Reports
Attorney - Update on Status of Nini's Lease Agreement
Ms. Carpenter: We have a couple of things. Kristen Trucco is working with Mark Levine in our office, our litigator who filed the Nini's complaint since Nini's did not leave even when they we were requested to leave for eviction. I'll let Kristen give you a quick summary as most of you are aware of all the details of what is happening.
Ms. Trucco: Hi everyone. I am an associate here. As many of you are aware there was a complaint filed against Nini's - Lake Alfred Cafe, LLC on March 20. Those of you that don't know the details of the current status or the terms of the complaint, I will just briefly go through that now. The COD had filed a complaint on March 20 for possession of real property. The lease with Nini's states that either party of the lease may terminate the contract on a 90 day notice. The COD served the 90 days notice on Nini's and a non­ monetary since Nini's did not provide proof of insurance required under the lease. On March 17, 2020 the COD also served notice of COVID-19 action requesting Nini's cancel all events by March 18, 2020. Nini's filed a motion against the CDDs on April 9, 2020 arguing that the COD since the residential/landlord tenant act in Florida requires that particular notice be served on a tenant and since it argued that the COD was under the civil rules. We have drafted a motion in response. Residential evictions under Florida law do not apply in this commercial non-residential pendency contacts and we will say that the notice provisions under the lease were complied with.
Mr. Deane: I don't know what happened.
Ms. Burns: We just lost them. Hold on one second.
Ms. Trucco: After deposited U.S. mail if sent by U.S. certified mail, therefore we argue that the Nini's motion to dismiss should be denied. We have also drafted a motion for entry of final judgement of possession as an attempt to end the case. In that we argue again that we have properly terminated the lease pursuant to the lease terms. Nini's and

or their legal counsel received the notices as required under the lease and under Florida law and that the lease notice automatically served and thus therefore we are entitled to judgement in our favor. Once our response to Nini's motion to dismiss our motion for entry of final judgement is on file, we will have to work with the courts to set hearing dates. Courts currently are being conducted telephonically due to the COVID-19 pandemic so we are trying to secure the soonest available. We will keep the Board advised to any developments or responses that we receive in response to our motions.
Ms. Carpenter: That was our official update so that you would all be aware of what has happened. The abbreviated version that I can give you is that I filed an eviction complaint under the commercial statute for two things. The ninety 90 day plus the 2 week default for no insurance. On the very last day for them to answer that date will be the day we could file for default if she didn't answer. If she retained an attorney, he filed with some issues saying it was residential and really wasn't on point at all but unfortunately, we have to respond. We have the responses going. On the other downside is the courts due to the prohibition on residential evictions in the state that the Supreme put out, it is probably going to be tough for us to evict under some of the Statutes just getting service and all but we are working to see how to do this and hopefully we can get a hold of her new attorney and find out what it is she wants to do since we know she had already asked to leave earlier than the 90 days, and seems to want to stay so her behavior and actions are inconsistent with what she has done in the past. Short answer is we are trying to do as much as we can to get her out. Without the insurance it is a damage and potential liability for the COD. We will keep you posted. I believe in the past we delegated to Mike Costello authority to assist us in getting the filing done as quickly as we can if we can if we need things in between meetings. That was pretty much a status update. If there are questions you can ask now but would probably be better if you call any of us so we can give the information over the phone so it is not public records since this is ongoing litigation at this point. Is there anything anyone wants to ask that can be asked in the public?
Ms. Burns: I didn't know if you had anything else.
Ms. Carpenter: The other thing we have is under the purchase of the golf course part of the contract with Lake Ashton II was that we file in the public record a memorandum of the lease we have with Lake Ashton II and we also file an interlocal

agreement that gets public access to the cart paths. We reminded Lake Ashton II we hadn't seen it. We have been going back and forth with them for the last month or two. A memorandum of lease is a really short form and is ready to file. The interlocal for the golf paths is very straight forward and we have issue - it does exactly what the interlocal said it should do. I believe Lake Ashton II was a little concerned because we had put in there that there would be a requirement for insurance on behalf of both parties which we feel is important because we never know who will be the other side after or if the golf course changes. Lake Ashton II had objected to that. Apparently they are going to ask the Board what they think. That was the only thing of any contention so I am not sure we even have authority of the Chairman to sign that. We can send the copy to everyone. Jill may have already done that. I don't think we really need authority for the Chairman. That was part of the PSA for the purchase but it probably wouldn't hurt to give authority to the Chairman to sign and have that recorded. If there is any question please feel free to give us a call. I think Jill sent it out. It came out the day our agenda went out. I think it may have come out after the agenda.
Ms. Burns: I will circulate it to everybody.
Ms. Carpenter: If you have questions give us a call. We have already delegated authority under the purchase and sale agreement all the actions to be done by the Chairman or Vice Chairman. That was kind of an informational but just to let you know why it may come up on the agenda for Lake Ashton II. Any questions for us?

Community Director - Monthly Report
Ms. Wells: The March meeting was included in the agenda packet as well as an updated community report that lists some of the savings that we have taken since the clubhouse has been closed as well as some projects that we have completed and projects that we are working on. Did Supervisors have any questions on any of those items?
Mr. Costello: One of the things that I have had a lot of people ask me is are we going to continue the Sisco offerings? In talking to you I know that you had said that they had offered to continue this. If we are, I think we should let the public know that this will continue. The biggest part of it is I think a lot of people just don't feel comfortable going to the stores. If we can continue it, I think it is a good thing to help the people of the community.

Ms. Wells: I am working with Sisco right now to come up with our next offering.  It will either be distributed this week or the beginning of next. I am shooting for this week, send out the list and start taking orders. I am still working with them to get a list together. We have gotten a couple of products but we are trying to come up with a list of products that is easy to distribute. We learned a lot from the first day of distribution.
Mr. Deane: Yes, we did.
Ms. Wells: The second day ran a lot smoother. We also are doing the produce delivery and we learned a lot also the first time doing that. I reached out to the vendor with some ways of making it a little easier as far as residents getting the final product. We are hoping to be able to send that out again this Wednesday. Yes I am working with Sisco and the produce vendor to keep those services going at least while the clubhouse is closed. On the report it lists all the savings. Some of the ones that I wanted to point out were the janitorial services staff is now taking over janitorial services so it is saving the District $3,094 a month as well as we suspended the bowling maintenance and league monitoring which saved us $1,100. Total, we saved close to $7,000 a month just by staff taking over some things. They are working on the restrooms in the main hallway. Originally it was going to cost about $2,500 for the two restrooms to be done but staff was able to do that so we are savings about $2,000 and just paying for the materials. Like I said there is a whole list of things that we have and will continue to do. I know Mohawk, when I reached out to them, they said as soon it is approved they should be able to start pretty much immediately. As soon as we are done here I will call them and get working on that project. If you guys have any questions let me know.
Ms. Burns: Thank you. If there is no questions  for Christine,  then we will move on to Matt.

Field Operations Manager - Monthly Report
Mr. Fisher: Hello. Christine and I compiled one report. I did submit a report last month. Any questions I will be happy to answer.
Mr. Costello: No, but I think it should be known that you have been working very hard in the clubhouse with the planting.  You were able to get the work  done on the pool as far as the acid washing and everything else. I just want to let it be known that you are

not just sitting there doing nothing. You have been working quite hard. I know you both have and I thank you for that.
Mr. Fisher: I appreciate that, Mike.
Mr. Costello: You guys have been doing a great job.
Mr. Fisher: Residents are going to be happy when they come back.
Mr. Costello: I hope so because like I say they are going to be walking into a clubhouse once the flooring is done, that for what it is worth it is going to be refurbished. The only other project is the bowling alley and we are working with the insurance adjuster on that. We will see what happens there.
Mr. Fisher: Thank you.
Mr. Deane: I have a question with regards to the painting in the bathrooms that we should give Matt and Christine the authority to change the dividers to match the restrooms.
Ms. Wells: He is referring to the partitions in the men's restroom that are currently maroon that match the previous wallpaper that no longer matches the paint color in the restrooms currently.
Mr. Costello: I don't mind giving the authority but I hate to say it but half the men that walk into that room will never even know that they were changed.
Mr. Deane: I know that is true, I am saying we want it to look right.
Mr. Costello: You are right, I agree with you but like I say, half the guys that walk in there if you say, did you notice the new partitions, they are going to say what new partitions? That is the way guys are.
Mr. Deane: That is right.
Mr. Krumrie: Matt, did you check the chairs into get fixed again?
Mr. Fisher: I did take a load to a welding shop. I will be picking those up in the next couple of days and taking another load.
Mr. Krumrie: As far as on the inventory that we had that you disposed of, does that include dishes?
Mr. Fisher: I haven't disposed of anything yet so a lot of it is stuff that has already been approved by the Board. It is in the green fenced storage area. They give us money for recycling that equipment.

Mr. Krumrie: Good ok.
Mr. Plummer: Jill, do we need to have a vote to approve Borden's suggestion to change the partitions in the restrooms or can that be included in the original budgeted item?
Ms. Burns: Do we have cost Christine, on that?
Ms. Wells: I haven't been able to get a cost yet. I would think it would be fairly inexpensive.   It is a not a large partition.	It is just enough for two stalls.
Ms. Burns:  Ok.	It should be if you guys are comfortable just designating the authority to the Chair to approve. You could get a motion for that. It would be appropriate.

On MOTION by Mr. Plummer seconded by Mr. Deane with all in favor the Chairman was authorized to approve the quote for replacing the partitions in the restrooms.

Ms. Burns: Matt, did you have anything else? Mr. Fisher: I didn't. I am done.

COD Manager
Ms. Burns: I have nothing specific to report. I just want to say thanks to all the Supervisors and staff for bearing with us while we utilize this new technology  and thanks to all the residents as well. This is the largest group we have done this with so far and I think it went pretty well. If any residents have any questions or anything after the meeting, feel free to shoot us an email but I don't have anything specific to report.

TENTH  ORDER OF BUSINESS	Financial Reports
A. Approval of Check Run Summary
8. Combined Balance Sheet
Ms. Burns: We do have the financial reports, approval of the check run summary.

On MOTION by Mr. Deane seconded by Mr. Krumrie with all in favor the check run summary was approved.

Ms. Burns: Financials are in your package. If there is any questions on those I would be glad to answer them but there is no action.

TWELFTH  ORDER OF BUSINESS	Supervisors Requests / Supervisor
Open Discussion
A. Discussion of Fiscal Year 2021 Budget Workshop Discussion (requested by Supervisor Costello)

Ms. Burns: Let's do the Supervisor requests before we do the public comments because once we open it up to public comments it is a little hard going back.  Let's go to the discussion of the fiscal year 2021 budget workshop.
Mr. Costello: I really think that we are going to have to find a way in order to have a budget workshop because we do have projects that we are looking at. We are going to have to get a feel of where we want to go. I think what we really need is for you to get a hold of a potential budget and see where we can go from there.
Ms. Burns: Depending on what the intent of the Board is I know a lot of times this Lake Ashton uses the budget workshop as way to get resident participation which if we can't meet in person, I think it is going to be pretty tough as you can see from opening up public comments to kind of have an open discussion with residents. I think what we may want to do instead of hosting a separate workshop is maybe we send out a blast to residents. We can circulate a draft budget ahead of time, maybe get residents to send in questions or comments to the Board and then we just have the Board discuss  the budget at the regular meeting as opposed to holding a separate workshop. The  Board  can discuss the budget, usually the intent of the workshop is to get public comments. At this point we are not sure where we are going to be at the end of this month. I would be surprised if we could host a meeting in the next four weeks in which we would have over 100 people present. If the stay at home order is lifted I think we are a ways off from 100's  of people in a room. I think it is likely we may continue these meetings at least through May. What do you think about us circulating, posting on the website a draft budget, having residents send in comments to either one staff member or one Board member to look at and then at the May meeting the Board has the discussion on the budget.
Mr. Plummer: I think getting out the information so that we can have an idea and  get those suggestions that you might get residents, we might get a better handle on whether we do need to have a workshop or whether we don't. If we do then  we will be  past the point of when we can have  a meeting  or not prior  to the May meeting.  I think  it is a good start to get that information passed out so that we can ask questions, and the members can ask questions as well and then try to move forward.
Mr. Costello: I brought it up due to the fact that we can't wait much longer in order  to try and figure out what way we are going to go. I agree with you. Something should be

put out. We should be able to look  at it.  The public should  be able to look at it and we  will move forward from there. Hopefully we will be able to sit down all in one room  and have another meeting. Time will tell.
Ms. Burns: Anything else from the Board before we open up to any final comments from the public?
Mr. Krumrie: Regarding the restaurant, is it time now to start thinking  about what we want to do in the future as to not lose any more time so that we open that  restaurant for whenever we decide we want to reopen the restaurant?
Ms. Burns: At this point we do not know when the current tenant is going to be out so I think we probably need a little more clarification there before we move forward with any kind of RFP.
Ms. Carpenter: One thing I think Jill had sent out before the February or March meeting an RFP with just some ideas and it would be helpful if the Board would  look at that and send Jill or us your thoughts and comments so that we can maybe start putting that together so they are ready for the Board to discuss what they want to do.
Mr. Deane: I have a report to give all the Board members to show what the cost would be if we take over the restaurant before we sell the first item. Being in the restaurant business I put together a budget and I can get it to all the Board members, to Jill and the attorney and everybody else. It was made up for our next meeting when we sit down.
Ms. Burns: Borden why don't you circulate that to me. I will recirculate it with the draft RFP that we have. We will send it out to everybody so that you can review and make any comments. That way when we are ready to go forward with some sort of RFP or decision on the restaurant everybody will have reviewed that.
Mr. Deane: Ok, fine not a problem.
Ms. Carpenter: That sounds good and if folks have comments or questions just hand write them. You can take a picture with your phone and send them  to Jill and  see will get them to me.  It really would  help to get some input and thoughts about what you   all are thinking ahead of time.

ELEVENTH  ORDER OF BUSINESS	Public Comments
Ms. Burns: Let me check my email to make sure nothing came in during  the meeting and I do not have any public comments from the meeting. If anybody wants to

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April 20, 2020	Lake Ashton COD

use their raised hand feature we will do that first before we unmute everybody. We have no raised hand features so we are going to go ahead just so all residents are aware. We are going to unmute the line. We are going to ask if you cannot have side conversations. It makes it hard for us to hear if anybody wants to give a comment.
Mr. Tom Scali: I don't have a raised hand icon on my laptop.
Mr. Costello: If he is on now on the upper right hand comer, if he hits that it will come up raised hand.
Ms. Bums: Did you hear that, Tom?
Mr. Scali: I have exit full screen. That is all I have. I see it thank you. Ms. Burns: I have a raised hand.
A resident: I have a couple of questions. In the ladles room there are handles that continue to come off. I was wondering if we could have those faucets changed to a lever, a single lever. The other thing I was wondering was the balls that are on top of the columns on the fence, do we have a source for buying those?
Ms. Burns: Any other public comments? Hearing no public comments, do we have a motion from the Board to adjourn? Thank you. I appreciate everybody doing our first meeting and we will keep residents and everybody how the meetings will go moving forward.

THIRTEENTH ORDER OF BUSINESS	Adjournment

On MOTION by Mr. Ference seconded by Mr. Deane with all in favor the meeting was adjour	a.

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