MINUTES OF MEETING LAKE ASHTON
COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors of the Lake Ashton Community Development District was held on Monday, November 18, 2019 at 10:30 a.m. at the Lake Ashton Clubhouse Ballroom, 4141 Ashton Club Drive, Lakes Wales, Florida 33859.

Present and constituting a quorum: Mike Costello
Borden Deane
Robert Plummer Bob Ference Harry Krumrie
Also present:
Jillian Burns Andrew d'Adesky Rey Malave Christine Wells Matt Fisher
Numerous Residents

Chairman Vice Chairman
Assistant Secretary Assistant Secretary Assistant Secretary

Governmental Management Services District Counsel
District Engineer Community Director
Field Operations Manager

FIRST ORDER OF BUSINESS	Roll Call and Pledge of Allegiance
Ms. Burns called the roll, established a quorum was present, and led the pledge of allegiance.

SECOND ORDER OF BUSINESS	Approval of Meeting Agenda
Mr. Costello: We need approval of the meeting agenda.

On MOTION by Mr. Deane seconded by Mr. Ference with all in favor the meeting agenda was approved.

THIRD ORDER OF BUSINESS	Public	Comments	on	Specific
Items on the Agenda (speakers will fill out a card and submit to the District Manager prior to beginning of the meeting)
Mr. Costello: Public comments, we have two requests here. One from Margot Stevens for unfinished business.
Ms. Stevens:	Just wanted to ask if while you are considering altering our budget, if you would consider taking care of the lakes while figuring on that budget.

Mr. Costello: The only thing there is the fact that we don't own the property yet. I think I spoke to you and your husband. We are not allowed to spend money on something we don't own. In another month or so we will own it, and as I had stated that will be one of the priorities that we will try and clean it up as quickly and as safely as we can. Christine and I have spoken with Applied Aquatic and they said that if they came in and just tried to do it all at once they would probably kill off everything in the lake or the body of water. We will address that problem as soon as we can.
Ms. Stevens: Thank you very much and since we are going to own it after December, I understand.
Mr. Costello: Ok. Mr. Robertson.
Mr. Robertson: Doug Robertson, 4309 Dunmore Drive, Winter Haven. I speak to Item 7A which is engineering services. I understand that Rayl Engineering has submitted a bid. They are our District Engineer and for the last four years they have done an excellent job for us. They are local. They are very responsive to our needs. I know that both engineering companies by definition have to be technically qualified to do a great job, ours being local right here in Bartow comes in at a moment's notice for us. We had a joint meeting a couple of weeks ago, we were having interesting issues. He turned up for free just to make sure that there weren't any issues that came up. He is perfectly happy to support us. I'm thoroughly satisfied with the level of service he has provided. That is not to knock anybody else. I'm just delighted that we have Alan Rayl on our team.

FOURTH ORDER OF BUSINESS	Approval   of  the  Minutes   of  the
October 21, 2019, October 24, 2019
and October 30, 2019 Meetings
Mr. Costello: Approval of the Minutes of the October 21, 2019, October 24, and October 30, 2019 Meetings which were all one continued meeting.
Mr. Deane: Motion to approve the minutes of the meetings. I have no changes, but I don't know if anybody else does.
Mr. Krumrie: On page 11 the address for Harry Krumrie should be corrected to 4311. Then I have a question on page 16. Election of Officers. There is nothing else related to that that I see in these.

Ms. Burns: I believe it is later because we missed the item and came back to it. Let me look. When we went through that item we realized we missed the actual election of officers. I think it is covered later in the minutes. I know we did it.
Mr. d'Adesky: It is on page 59 of the agenda. Motion by Mr. Deane seconded by Mr. Costello with all in favor, the Board elected the same slate of officers and added Mr. Harry Krumrie as an Assistant Secretary
Mr. Krumrie: On page 8 and page 66 where we asked Matt and Christine to look at the ponds, I want to know what the difference was between that and on page 66 where we have, there is $15,000 in the budget for including review of the ponds?
Ms. Burns: The $15,000 in the budget I believe is referring to All-Terrain for their semi-annual inspection of the stormwater system.
Mr. Krumrie: It also says in the minutes including all retention ponds for possible failures.
Ms. Burns: Those are all the ponds currently owned by Lake Ashton. Mr. Krumrie: What Matt and Christine are doing, is that the same thing?
Mr. Malave: There are three things that incur. The key one is there is an annual inspection of all the stormwater systems where we have to certify to S.W.F.W.M.D. that they are operating as per the permit. What we do is we do a walk through and come up with a report. What we are trying to do is have somebody that is the Number 2 that is onboard that can come through and do inspections every two years so that when we do our inspection for certification there is no work to be done. What the All-Terrain proposal was that they would go around and see if there was any erosion, any issues around the control structures and they gave us a quote to do which was $7,500 per visit in which they would provide what the repairs would be and cost of that so it would be done. That goes hand in hand with our environmental engineer review for our permit. That is what I think we were talking about in there.
Mr. Krumrie: That is not real clear to me, but what Matt and Christine are doing is different than that.
Mr. Malave: There are similarities, but ours in more geared towards the certification to S.W.F.W.M.D. In order for us to certify to them that the system is operations, we will come up with a report that says here is the things that we encountered that we want to

take care of before we do a final certification to the District. I don't really want to say on the record all the details of that for the same reason we have a separate report. Then we do the certification later once everything is clean.
Ms. Wells: All-Terrain is more the functionality of the entire stormwater structure.
Mr. Malave: If there's dirt inside of the structure or other things like that they would actually do the work.

ON MOTION by Mr. Deane seconded by Mr. Plummer with all in favor the Minutes of the October 21, 2019, October 24, 2019 and October 30, 2019 Meetings were approved.

Mr. Costello: Ok, any other questions?

FIFTH ORDER OF BUSINESS	Engineer's Report
Mr. Costello: Engineer's report.
Mr. Malave: We did do a stormwater review and report. A letter is due to S.W.F.W.M.D. in December of this year. It is required to per permit. We have basically found a few structures that need a little bit of tender loving care. We are working with Matt and Christine getting those taken care of. We don't want to go on record yet to make those public, but just indicate that we have done that. There are also some other issues that will be taken care of and we are working with staff to resolve that. Our report has been submitted and we will work with staff to coordinate on getting that ready so that in December we can prepare the letter to S.W.F.W.M.D. indicating that our system is operational. Regarding Dunmore Drive outfall pipe, I just want to note that Bob did clarify to me that he was very happy with what we did. On the last indications of how we are trying to analyze options for that structure, we understand that once the purchase of the golf course occurs it gives us better options to reduce costs. We are waiting on that. We have everything ready for permit, which we can easily do through the letter permit modification, and we will put everything on hold until that is ready to go once the operation with the golf course changes hands. With that I'm open for any questions you have. We are working with Christine on other contractors to look and see if they can help on some of that maintenance. We have one out of Tampa and the phone number is wrong. We are trying to see where he is at. He did come by the office, dropped his card, sometimes which makes you worried, do you really want to have him if the phone number is different.

We are working on trying to find smaller contractors that will work and do the things that we want and working with Christine to more that forward.	Thank you.
Mr. Costello: My question on Dunmore, how long once you start that project, what do you figure is going to be the time in order to complete that?
Mr. Malave: That is probably going to take around 30 days because of the watering that will be required along that whole wetland. They are going to have to box trench that because of being so close to the wetlands. It is just very delicate and we are telling them whatever work they do, they have to make sure that they do not impact the wetlands or create an erosion into the wetlands and into our lake as a matter of fact too so they have their work cut out for them. The easiest part of the work is probably the one on the street. That will probably close one lane for two or three days and then the other lane the rest of the time to get that complete still providing transit and keeping traffic flowing through there. That is my approximation.
Mr. Costello: From the time that we are able to start the project till the time that they are able to start the project, is it going to be a fairly fast transition for us?
Mr. Malave: It is, I think it is. Mr. Costello: Thank you.
Mr. Plummer: What Rey was referring to in regard to myself talking with Peter Armonds who is apparently the one who is working on that, we crunched several numbers about the water hydraulics and what it would take to flow the proper amount of water out of there. It was obvious that my first idea was too restrictive, the second needed additional inlets as well, just not that the outlets would do that. I was pleased in the fact that he spent a significant amount of time with me going over both sets of ideas and seeing if we can find a different way to do it and we just never could find anything with the hydraulics and the amount we needed to move could happen.
Mr. Malave: The report was made for that. If you would all like to have that I will give it Christine to distribute. It shows the hydraulics. It is a little bit technical, but it does show the reality on a graph how it floods and why we are having the problem at the street. One of the things that I always noted is that we have younger people, which means that they are less expensive working on your projects versus myself and one of the things that we are going to be doing over the years is transitioning to a different person then myself.

Not saying tomorrow, over the next four or five years, that you will have a less expensive person here due to the fact that my tenure is about five to six years away and by then I will be similar to you all. Just wanted to bring that out there.
Mr. Costello: A lot of nice houses for sale in Lake Ashton.
Mr. Malave: I have been invited to look here a whole bunch of times. Mr. Costello: At that point you will become a volunteer, you realize that.
Mr. Malave: We try to use the less expensive people when designing  things. give them the two bits. Here is where we need to go and they do all the workup so that saves dollars.	One of things I want to remind the Board also is that you made a commitment a long time ago when we first got hired that we had an office in Bartow and we closed it for other reasons, but when we did that we committed that we would not charge travel time. That is on the record originally for five or six years when we were first hired. Just so everybody knows. It was long time ago.
Mr. Costello: Thank you.

SIXTH ORDER OF BUSINESS	Unfinished Business
Ms. Burns: The first item is the review and ranking of the RFQs for engineering services. We have put out a bid for qualification statement. If you recall back when we discussed this when we were going to issue the RFQ, if this was different from an RFP process in that it does not include price. I know there was a couple questions about that today. This is designated by Statute that we issue a qualification statement for engineering services. We received two proposals and one if from Dewberry Engineers, Rey's firm. The other is from Rayl Engineering and Survey which is the current engineer for Lake Ashton II. All the Supervisors have been provided the qualification statement in your package. I sent you the ranking sheet that was approved by the Board when we issued the RFQ. I know some of you have had a chance to go ahead and fill those out ahead of time. If you want to hand them to me I can do the tallies. The four categories that we have listed here are the familiarity with the project for 30 points, prior District experience for 20 points, staffing and ability of personnel for 30 points and then workload, location ability to meet time and budget requirements for 20 points for overall a total of 100 points. So the way this works is each Supervisor will go through and fill out their ranking form. Some are done. If you haven't done them, now would be the time to do

those. If you pass them to me I will add them up and then we will have a number one ranked firm and a number 2 ranked firm. We will then authorize to enter into a negotiation for a contract with the number ranked firm. At that point it is when you would request the hourly rates. Jf you are not able to reach an agreement with the first ranked firm then we would move onto the second ranked firm.
Mr. d'Adesky: Did everyone understand that?
Mr. Plummer: Understanding it is not the same as agreeing with it. Mr. Costello: Any other unfinished business?
Ms. Burns: Hang on one second. Who has the brown pen?
Mr. d'Adesky: You have to put your name on it for a public record.

SEVENTH ORDER OF BUSINESS	New Business and Supervisors
Requests
Review and Ranking of RFQs for Engineering Services
Consideration of Resolution #2020-01 Amending the Fiscal 2019 General Fund Budget
Mr. d'Adesky: While Jill is doing this, this is an administrative task at the end of the year, you have to reconcile your expenses with your revenues. Sometimes they don't line up generally during the year but afterwards you reconcile that budget to make that line item come into compliance with the government accounting standards. Essentially it is reconciling our budget for the last fiscal year which ended September 30, 2019 and putting us in a place where that will eventually, I think we are already in the audit process.
Ms. Burns: Yes, they just like to see this adopted within 60 days after it ends. Mr. d'Adesky: The auditors like to see this as part of the process.
Mr. Costello: Are there any questions?
Mr. Krumrie: In the minutes could it reflect the dollar amount please, so that if the exhibit gets lost it is still in the minutes.
Mr. d'Adesky: What dollar specifically? The overall dollars aren't changing.
Mr. Krumrie: $118,996. The general fund budget is hereby amended according to exhibit A.
Ms. Burns: What you are doing here is we had the same amount of additional revenue as we did the additional expenses so overall it will balance.

Mr. d'Adesky: The resolution has the blanks so for the record could you read off?
Do you have those numbers?
Ms. Burns: It is on the next page.
Mr. Krumrie: All I am asking is that the minutes reflect these dollar amounts. Ms. Burns: Sure we can add them in there.
Mr. d'Adesky: I don't think I heard a motion to approve that subject of that being added.
Mr. Deane: So moved.

ON MOTION by Mr. Deane seconded by Mr. Plummer with all in favor Resolution #2020-01 Amending the Fiscal year 2019 General Fund Budget was approved.

Ms. Burns: Alright if we want to go back to the previous item I have done my math. We have tallied all the rankings and the total for Dewberry is 494. The total for Rayl is
420. So the number one ranked firm would be Dewberry. The number two ranked firm would be Rayl. We would be looking for a motion to accept those rankings and authorize staff to negotiate a form of agreement which we will then bring back to the Board at the next meeting.

ON MOTION by Mr. Deane seconded by Mr. Ference with all favor the engineering proposals were ranked as follows: 1) Dewberry Engineers, Inc.; and 2) Rayl Engineering and Surveying, LLC; and Board authorized staff to enter into negotiations with Dewberry Engineers, Inc. as the number one ranked firm.

Mr. Costello: Do you have a question, Bob?
Mr. Plummer: When you negotiate that contract, is that when we will see the fee sheets?
Ms. Burns: Correct. We will have a contract with a fee sheet attached and it will then come back to the Board. You will see that at the next meeting. If you have questions or comments then we would address them at the next meeting before the contract is actually signed.
Mr. Plummer: If we disagree?
Mr. d'Adesky: You can reject the first and go to the second.

Mr. Plummer: Ok. That was my question what the procedure was.
Mr. d'Adesky: We are bringing it back to the Board rather than delegating a Board member.
Mr. Plummer: Thank you.

EIGHTH ORDER OF BUSINESS
Attorney
Mr. Costello: Monthly reports.

Monthly Reports

Mr. d'Adesky: Nothing, just routine issues. Obviously, there are a lot of follow-up tasks that we are working on right now. I think everybody is aware I'm not going to rehash those. If there is any burning questions for me right now just go ahead. Borden is looking at me so I know there is something.
Mr. Deane: I'm assuming that we haven't received all the information we need to receive with regards to inspections and everything.
Mr. d'Adesky: No.

8. Community Director
Monthly Report
Consideration of Handicap Door Opener Quotes
Consideration Of Quotes to Replace Portico Lights
Ratification of Card Room Chairs Surplus
Ms. Wells: The community director report was handed out to all Supervisors. There are just a couple of things I wanted to touch on. The first thing is in regards to bed bugs, we have done four inspections including one canine inspection. Treatment has been performed and a preventative plan is in place. There are also a couple of other things that we talked about in the past months. I just want to get some direction if you want to move forward with gathering quotes. The first is updating the restrooms in the main hallway. It is a topic that has come up quite often in the past year and staff would like direction on whether to move forward with a project scope and gathering quotes. Then the second was installation of the handicap ramp from the restaurant heading into the pool deck. It was discussed during the budget workshop. Again just looking to see if Supervisors would like us to start gathering quotes for those projects. We didn't want to start gathering quotes, it is quite a lengthy process to gather quotes and come up with a project scope if Supervisors didn't want to move forward with that project in the next few months.

Mr. Ference: What was the observation at the restrooms? Ms. Wells: The restrooms, it is mainly just updating.
Mr. Ference: What does updating mean?
Ms. Wells:	Staff was probably just going to recommend painting or removing
wallpaper. Either painting over the wallpaper if possible or removing the wallpaper and painting the wall.
Mr. Ference: Why would that require more than just customary maintenance? Ms. Wells: If we are going to make a big change to something in the clubhouse,
that wallpaper has been up there for a while. Everyone is used to the way that wallpaper looks. If we are going to make a change like that it is always been my practice to go to the Board and see if you guys want us to spend funds to move forward with that project.
Mr. Ference: What is it going to cost? $200?
Ms. Wells: I'm not sure yet. It is going to be more than that Bob. The one quote we got and this is for removing wallpaper and painting was about $4,000. That was removing wallpaper and painting.
Ms. Burns: Removing wallpaper is not cheap.
Ms. Wells: That wallpaper has been up there for 20 years. We are looking to see if we have options of painting over the wallpaper.
Mr. Costello: Wallpaper in spots is down. It is starting to look shabby as far as that goes.
Ms. Wells: I just wanted direction from the Board on whether you wanted us to gather quotes to start that.
Mr. Costello: Do we only have one quote on that? Ms. Wells: We only had one at that time.
Mr. Costello: Let's see if we can get some quotes.
Ms. Wells: I just want to talk to the experts and see if we are able to paint over the wallpaper. Obviously that will be the most cost effective way. The majority of that cost was removal of the wallpaper.
Mr. Deane: It has been up there so long it is going to tear the wall board apart. I realize that and it is going to cost money to fix it but if you have wallpaper that is already off, you take it off the whole place or it is going to look like hell if you paint over it. Get the quotes for removing it and fixing.

Ms. Wells: Perfect.
Mr. Costello: The only thing that I have right now is we don't have any money listed as far as what it cost us for friendly bed bugs that came in. I know it was an expense.
Ms. Wells: That was and I do have it. I think it is sitting in my mailbox right now that I intended to give all of you. It was $9,150.
Mr. Deane: That includes the contract to maintain? Ms. Wells: That included the initial treatment.
Mr. Costello: Do we have an estimate of what it is cost us for preventative treatments in the future?
Ms. Wells: I believe it was $1,200 a quarter for the preventative treatment for the first year is what they recommended and then moving forward it would be twice a year for preventative so we don't have an issue like we had.
Mr. Deane: Is this for all bugs or just bed bugs? Ms. Wells: Just bed bugs.
Mr. Costello: Do we have a company that could come out, piggyback something where we would be able to just have one bill. Instead of having a special bill for bed bugs and another bill for all the other bugs. It is crazy.
Ms. Wells: I can check on that. I know one room when we did it with the pest control company was $375 for one room. I think you are going to find that it is going to be pretty much the same. It may be a little cheaper because this company is specializing in just bed bugs. They did the initial treatment which was included in the quote. I can definitely check for the quarterly maintenance how much it would be going with a different company and compare the two.
Mr. Costello: It is always good to have more than one. Ms. Wells: This would be in addition to our pest control.
Mr. d'Adesky: It is a different process. I unfortunately had a roommate in college that brought them into one of the houses I lived in. The procedure is different. The normal fumigation won't actually kill bed bugs. They will actually burrow in under that.
Mr. Plummer: I understand that, but we already have a pest control contract. Why did we not check with them to see what that would be inside that pest control contract instead of going outside and starting new?

Ms. Wells: I will. We haven't had too good of an inspection period I guess with our current pest control company. There are some things that they have missed quite often so we are looking to already see if we can try out a different pest control company.
Mr. Plummer: I would say that you have given us a pretty good reason to look at alternatives.
Ms. Wells: The pest control company that we are looking at, they are the ones that did the initial bed bug treatment in just the card room. It was $375 for just that room for a bed bug treatment. I can get a cost from them to do the entire clubhouse and see how much that would cost on a quarterly to where we can decide if we want to do just the pest control treatment with them and then do bed bug treatment with someone or stay with them depending on cost.
Mr. Plummer: I would think the way to do this is check and see who we are going to use for pest control totally and try to work the bed bugs through them and not have two separate companies.
Ms. Wells: I will definitely get how much that is going to cost.
Mr. Costello: We were fortunate that one of our residents did have experience in this and he came in and helped us out and showed us different ways of approaching it and everything. By the same token like you said, and I totally agree we don't need two or three company's doing the same job as far as I am concerned. We don't need one for one type of bug and then another for another type of bug. If you can get some quotes.
Ms. Wells: I will.
Mr. Plummer: To rid ourselves of bed bugs, the $9,000 figure, how much does that figure out per bed bug?
Ms. Burns: I think it might make sense to just ratify that amount that was authorized outside of the meeting. If we could get a motion to ratify the $9,150 expense for the eradication of the bed bugs.
On MOTION by Mr. Deane seconded by Mr. Krumrie with all in favor ratification of the proposal was approved in the amount of $9,150 for treatment for eradication of bed bugs.

Ms. Wells: In regards to the handicap ramp from the restaurant patio to the pool deck, it was discussed at the budget workshop, do you want me to gather quotes to do

that as well or hold off on that project? We do have a handicap entrance to the pool coming from the parking lot, from the east parking lot so there is a handicap entrance to the pool. This would just be an additional one going from the restaurant patio to the pool. It would be on the east side of the restaurant patio.
Mr. Deane: How many handicap people do we have at the pool that would then go to the patio I guess is my question.
Mr. Costello: We are ADA compliant at this point, are we not? Mr. d'Adesky: Yes.
Mr. Costello: That is the most important thing at this point.
Mr. d'Adesky: We haven't had as far as I know, we haven't had any requests for additional accommodations.
Ms. Burns: Yes, we have, that is how it came up. One request.
Mr. Costello: I think at this point just hold off for right now. lfwe are ADA compliant, we have so many other things we are looking to do at this point. Anything else?
Ms. Wells: Moving onto number 2, the handicap door opener quotes that was talked about at the last meeting. You guys received a couple of quotes. I will start with Heritage because they quoted door openers. This is for door openers for the main hallway restrooms. I received a couple of requests for this as well. It is to purchase and installation of two automatic door controllers with ADA wall buttons located on each side of the door. The one from Heritage included electrical as well as installation of the door openers. It is $4,996. The other quotes were for the door openers only. Precision was
$4,976. Stanley was $4,600. Then Kincaid provided us a quote, it would be $295 for the installation so Stanley would be $4,895. If you do the combination of Stanley and Kincaid it is $4,895 versus Heritage $4,996.
Mr. Ference: So there is a $100 difference. Have you dealt with either before?
Ms. Wells: The HFC did use Stanley to install their door openers at the main clubhouse, the main entrance to the Health and Fitness Center. We use Kincaid for all of our electrical. We also use Heritage. I would just go with the cheaper if you guys do want to move forward with the project.
Mr. Ference: You don't have a preference in your experience with either one so we will just save $100 and go with the cheaper one.

Ms. Wells: Exactly if you guys want to approve the project.
Mr. Costello: Once again I'm not looking to walk away from this but do we need this in order to be ADA compliant?
Ms. Wells: No.
Mr. Costello: I would like to see it done anyway.
Mr. Ference: I would too. I make a motion we go forward with the lower price.

On MOTION by Mr. Ference seconded by Mr. Costello with all in favor, proposals for handicap door openers from Stanley Access Technologies and Kincaid was approved in an amount of $4,895.

Ms. Wells: There are a couple lights under the portico if anyone has seen recently that are out. The bollards are bad on those lights. A couple of the only lights that are still metal halo lights here. We have to replace those anyways and they are starting to come outdated. Everything is being replaced with LED so that is what these quotes are. It is to replace all the lights under the portico with LED lights. It will help us save on electric costs obviously. We received three quotes for that. Kincaid is $2,850. Signature is
$1,208.97 and Southern Electric was $1,873.92. Signature Lighting and Electrical did our pathway lights. They actually do our holiday lights right now. I'd recommend going with them if Supervisors do want to move forward with that project. They are the cheapest.
Mr. Ference: So be it. I make a motion we go forward with that. Mr. Deane: Second.

On MOTION by Mr. Ference seconded by Mr. Deane with all in favor, proposal from Signature Lighting and Electrical to replace portico lights was approved in an amount of
$1,208.97.

Ms. Wells: We disposed of the card room chairs due to the issues that we had in that room. It is just ratification of the surplus of those 20 chairs.

On MOTION by Mr. Deane seconded by Mr. Costello with all in favor staff's actions to dispose of card room chairs were ratified.

Mr. Costello: Thank you, Christine. Do you have anything else? Ms. Wells: No, sir.

Field Operations Manager - Monthly Report
Mr. Costello: Field Operations Manager. Matt.
Mr. Fisher: Good Morning. Included in the agenda packet is the operations report. If you have any questions I will be happy to answer them for you or try. Just an update on a couple of things. I just want to assure the Board that staff does ride around every month with the pond maintenance contractor and the landscape contractor, the Supervisor we meet with every month and things are looking great. There is a void in the Boulevard on the right hand side and we are working on filling that. There was some declining Indian Hawthorne and those plants are subject to disease pretty easily so we removed them. That void will be filled soon with a new plant. Other than that mulch has been placed around COD property. That went smoothly, no broken down trucks.
Mr. Costello: Have you had any conversations on the condition of the ponds?
Mr. Fisher: I do hear things about the pond you live by and obviously Mike approaches me often and a few others on the condos, but as far as the ponds that the COD maintains, it is just the algae.
Mr. Costello: We did have Ms. Stevens up here and I mean she is 100% right.
Mr. Fisher: She is. That pond and the pond behind the sales center are the most common ones I hear about that are obviously out of our control. As far as ours, it is just algae. It can be treated once every two weeks. We just make sure they are doing that.
Mr. Ference: Thanks, Matt, for a great job. I appreciate you.

CDD Manager
Mr. Costello: COD manager.
Ms. Burns: Nothing specific to report but I would be glad to answer any questions anybody might have.

NINTH ORDER OF BUSINESS	Financial Reports
Approval of Check Run Summary
Combined Balance Sheet
Mr. Costello: Financial reports. Approval of Check Run Summary.
Mr. Krumrie: In the check run can we have the minutes reflect the dollar amount please and the dates of the check run? The other question I have is I see three different events which I think are the same. I see three events that are the same but three different

descriptions. You have special events Andrew Matchett, down below that you have William Clare Entertainment and you describe that as a Doo Wop Reunion, and then on the last page you have Southbound Band and you describe that as entertainment. I think they are all three of the same, should be basically the same description.
Ms. Burns: They are different entertainment events.
Ms. Wells: They are different events. They are all special events. Mr. Krumrie: How is Andrew Matchett different from William Clare?
Mr. Costello: Is it due to the fact that one of them is under the Entertainment Series and I don't know the other ones.
Ms. Wells: They are all three going to different people for different events. It is different line items.
Mr. d'Adesky: This is the format for a check run summary. It is actually showing a check that is disbursed versus like a financial statement, which would group them.
Mr. Krumrie: We should not use the same description is what you are saying then? Ms. Burns: The name listed is the name of the vendor the check was written to.
Mr. Costello: I think what Harry is trying to say is that classification of each one is different. They should be classified the same way.
Mr. Krumrie: I don't care what you want to call it, but you describe one as Doo Wop Reunion and the other as special events.
Ms. Wells: I don't think they knew what event it was for so they said special events for fiscal year 2020.
Mr. Krumrie: All I am saying is or suggesting is you use the same description. Ms. Wells: Ok. I can get with Sharyn on that.

On MOTION by Mr. Deane seconded by Mr. Ference with all in favor the check run summary was approved with the General Fund total amount of $146,270.55 and the Capital Projects Fund amount of $13,085.00.

Mr. Costello: Ok we have a motion on the floor.
Mr. Costello: Combined balance sheet. Anything on that? Mr. Krumrie: Are we approving the balance sheet?
Ms. Burns: There is no action, it is informational purposes only each month so if anybody has any questions we can answer but we don't need Board action on those.

Mr. Krumrie: I have a question on insurance proceeds on the general fund. Is that reimbursement from the insurance company?
Ms. Burns: Yes.
Mr. Costello: That was from Irma wasn't it? Ms. Burns: Yes.
Mr. Krumrie: Typically, that is not revenue, it is offset to the cost. My accounting days are 15 years old, but typically it is not a revenue. It is not something you earned.
Ms. Burns: Anything that is money coming in is listed under the revenue portion in the financials. Expenditures, everything below that line item is expenditures would be money going out. Anything that is coming in is listed as a revenue. I could check with the accountant, not being an accountant myself, but I can ask her.
Mr. Krumrie: Alright.

TENTH ORDER OF BUSINESS
Mr. Costello: Public comments.

Public Comments

Mr. John Velebir: 5205 Green Drive. I just wanted to offer an idea on addressing the water problem at the intersection of Dunmore and Mulligan. It is a little different idea. As I understand the reason for the problem is that when the drain system was built Mulligan and Pebble Beach wasn't there and it is the runoff from that that is causing the current drains to be overwhelmed. I was wondering if you considered when you own the front lawn of the Eagles Nest maybe burying a big ten or fifteen thousand gallon tank there and then having catch basins along Mulligan that could catch the water coming off the Eagles Nest and stuff, run into that tank. Then after the rain has passed, slowly pump it out into the existing system. This only happens a few times a year under very unusual circumstances. I wonder if you could catch it in there, pump it out into the regular system. You wouldn't need S.W.F.W.M.D. permits. It could be cheaper than $150,000 to redo the drain system that is there currently. Just an idea. Wish the engineer was here to say whether I'm crazy or not. Anyway.
A resident: I guess I would like to give you all an exercise in how to use a microphone. I cannot hear you half the time. You speak into it not across it. You speak into it. Please try to do that so we can hear you out here. Thank you.

Mr. Roger Hanson: I have somewhat of a question in regards to this past week we got a form that the ARC Committee is going to add things to it.
Mr. Costello: That is the HOA.
Mr. Hanson: I know that, but my question is any changes to the ARC or the HOA eventually have to be approved by you folks right?
Mr. d'Adesky: No.
Mr. Costello: We have nothing to do with that. You would have to go to the HOA for that in all seriousness. As a matter of fact sitting right behind you is the HOA, so you might want to have a talk with him. I don't know what else to tell you on that.
Mr. Bob Sosinski: 4200 Stone Creek Loop. I apologize I came in late and didn't get a chance to address you before you took the vote on the engineer. I'm very disappointed by the way you rated your engineers. I feel that the category familiarity gave an unfair advantage to Dewberry and I would like to see the rating and see how much that affected your rating. For me familiarity should not have been a rating category. Thank you.
Mr. d'Adesky: All the rating categories are statutory. We have no ability to waive them.
Ms. Debby Landgrebe: Lot 61 maybe. Thank you guys for approving handicap openings for the bathrooms and while maybe you had requests or not I never thought too much about needing a handicap door opener until recently I had some major surgeries and couldn't access parts of this building or the HFC because I couldn't open the doors and manage crutches, a walker, etc. and so on. The doors are pretty heavy. The more we can be more accessible the better. Then also maybe for next year's budget unless we have a surplus as you are renovating some of the restrooms, the ladies rooms chair height toilets would be very beneficial. Thank you.

ELEVENTH ORDER OF BUSINESS	Adjournment
Mr. Costello: Any other comments? Bob, do it.

On MOTION By Mr. Ference seconded by Mr. Deane with all in favor the meeting was adjour ed.

AssJ jant Secretary/ Secrfila'"ry