MINUTES OF MEETING LAKE ASHTON
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Lake Ashton Community Development District was held on Monday, September 16, 2019 at 10:30 a.m. at the Lake Ashton Clubhouse Ballroom, 4141 Ashton Club Drive, Lakes Wales, Florida 33859.

Present and constituting a quorum:

Mike Costello Borden Deane Robert Plummer Bob Ference

Also present:

Jillian Burns Andrew d'Adesky Rey Malave Christine Wells Matt Fisher
Numerous residents

Chairman
Vice Chairman Assistant Secretary Assistant Secretary

District Manager District Counsel District Engineer Community Director
Field Operations Manager

FIRST ORDER OF BUSINESS	Roll Call and Pledge of Allegiance
Ms. Burns called the roll, established a quorum was present, led the pledge of allegiance, and asked for everyone to remain standing for a moment of silence for Murray.

SECOND ORDER OF BUSINESS	Approval of the Meeting Agenda
Mr. Costello: Okay, we need an approval of the meeting agenda.

On MOTION by Mr. Deane seconded by Mr. Ference with all in favor the agenda was approved.

THIRD ORDER OF BUSINESS	Public Comment on Specific Items
on the Agenda (speakers will fill out a card and submit it to the District Manager prior to the beginning of the meeting)
Mr. Costello:	Public comments and it is on some specific item that are on the agenda. First we have Don Feliks, reviewing surface water.

Mr. Feliks: My name is Don Feliks. I live at Lot 462 and my purpose is just to give you some past history on the flood water storm system that effects Lots 461, 462, and
463. This is not a new problem. This has been going on since 2006. I have correspondence going to the COD Board in 2006, 2008, and 2011. I think Christine was kind enough to run everybody here a copy of the report from 2011 from George Flint. I would like to read one part of the letter from George Flint. It says be ensured we understand the levity of this issue and the urgency to get some resolution. The work in the vicinity of your home will be in conjunction with the number of other issues throughout the community. The COD has received one bid and we are in the process of getting one or two more bids. I will touch base with the engineer and make sure this issue is pushed along as quickly as possible. Well, nothing has been done. Every time we have complained, the problem doesn't occur with every rainfall, it is just when we have a heavy rainfall that is the problem. Today if you look at the water levels out here, if we were to get a hurricane and it was to hover over us and not be kind like Irma and just splash over, but if it were to hover, homes would be flooded, there is no doubt about it. The water level at my neighbors almost reaches his garage door. In fact, one of our residents lost his car engine in the road because he tried to get through the water. That is how deep the water gets. We are asking for your assistance. You need to get it done before next hurricane season. I personally have had flood insurance and my neighbor has too for the last 13 years. I paid over $3,000 in flood insurance premiums. That is our plea and we are counting on you folks to help us out and let's get the problem fixed. Thank you.
Mr. Costello: Okay, Mr. Larry Sims on security options.
Mr. Sims: Good Morning. My name is Larry Sims. I live at 4169 Stone Creek Loop, Lake Wales. I came in the morning because I understand that you are discussing some possible options for our security system for our guard gate and roving patrol and all that. One of the options that I understood you are looking at is to eliminate the physical guards and the roving patrol and do it all electronically with a virtual gate. I don't know how many of you have ever lived in a community where that has been the case. I have. I was on the Board of our Homeowners Association in North Florida. We were in a community of about 3,000 homes but it was divided into smaller neighborhoods, some of which were gated. Our community was 300 homes. Another neighboring community was 250

homes. That makes the cost of a guard and roving patrol a lot more expensive per household if you only have 250 houses instead of about a 1,000. It was a significant issue. We opted to stay with our guards. The other community I am talking about decided that they would eliminate the guard and go with an electronic system. I can tell you it was a disaster. There were long lines to get in and out of the community at times. It is extremely inconvenient. One of the things that happens is whenever everything works fine, it is great. The contractors and outside people that are coming in, they know what to do. They know they have to either show their driver's license or something showing where they are going, but the people that don't know get up to the gate and they find, hey wait a minute, driver's license. That is in my purse in the back seat. They are blocking the whole line fiddling around trying to figure out how to get in to the community. The other issue that they had was damage, breakage and vandalism. These things just don't work all the time. You have a gate that is going up and down. We know how frequently our gate breaks down out here. If it breaks down here the guard can go out and let it up and let people through. When you have a totally electronic system, you can have people that are trapped in their community. You can have people that can't get into their community. You have somebody that is maybe 100 miles away that is dealing on the telephone and they will get somebody to you in a couple of days if they happen to have the part in stock. This community finally had to start stocking parts because their maintenance contract people didn't have the parts in stock all the time. It might take a week or two. Bottom line with that is it is very difficult. The other thing that happens with the gate, since you don't have a guard there, is that anybody pretty much can walk in and walk around the gate. I think with our gates they can pretty much ride bicycles and other small vehicles around the gate as well. You let your community open to what I consider the most likely suspects and that is the kids that come in to vandalize and do damage. The final thing that happened with their gate was that kids for some reason just love to vandalize guard gates. They would come in and break off the arm one day. Another, they got clever and they decided why don't we jam some stuff in the mechanism so it won't open. There you go. Now you are back to trying to get somebody to come out and fix it
Mr. Costello: Your time. Could you sum it up?

Mr. Sims: This is not an easily reversible decision. If you decide to get rid of that gate, spend the money upfront for this system, you are going to end up with a three year or five year contract and a lot of money upfront. If it doesn't work out everybody is going to be real unhappy about it. I think the best way to save money on this is to get all the problems that we have had with the West, combine the two and combine the contracts and that way we will save a lot of money. Thank you.
Mr. Costello: Okay, I have two other requests here but their subjects are not on the agenda so I would ask that they wait until the end of the meeting and bring it up, unless somebody wants to make a motion that would allow them to speak.

FOURTH ORDER OF BUSINESS	Approval of the Minutes of the
August 19, 2019 Meeting
Mr. Costello: Okay, approval of the minutes for the August 19, 2019 meeting. Mr. Deane: So moved.
Mr. Plummer: Second.

On MOTION by Mr. Deane seconded by Mr. Plummer with all in favor the Minutes of the August 19, 2019 Meeting were approved.

FIFTH ORDER OF BUSINESS	Engineer's Report
Consideration of Options for Dunmore Drive/Mulligan Lane Stormwater System Project
Consideration of Quotes for Litchfield Loop/Blackmoor Lane Stormwater System Project
Mr. Costello: Engineer's report.
Mr. Malave: Good morning. We have some drawing shown in my section in the agenda that provide some options. One of the things we did was understanding this is relating to Dunmore and Mulligan over by the golf clubhouse area. Coming up with a drainage scheme that we can hopefully provide some reductions in cost. We went out and created three options and prices we just got this morning. We have been pushing. Because of the storm and other things that have occurred, it took them a while. The first option was basically the first drawing which was upsizing a pipe of a 24 incher in the back and that was what we had originally priced. We kind of re-priced it again. The current price $270,000. Things are going up. That is sheet 2 if you look at it. That is Option 1 it says it on the corner. You will see installation of two inlets. We moved the pipe over to

go through the green to avoid taking down all that landscaping. That came in at $270,000. I haven't seen the details of it but that gives us a ballpark. Option 2 is doing a separate pipe parallel, 18 incher not connecting them and that was $150,000. That is page 3. What this does, it puts a parallel pipe around it, leaves the existing system in place, and doesn't fiddle with it. It is $150,000 on that one. Then, we looked at two options that we were just kind of seeing what they would cost and possibilities. This is page 4 and 5, Option 3. We said let's take it and put a retention pond there, collect the water, and put a control construction and take it to the existing system leaving that pipe. What we figured out is there is storage of water in the street we are just taking that water and storing it someplace else. That cost came in at $110,000. The problem with that is we are putting a pond where there is an existing practice green. We would have to get permission and all that which goes with it. So it just shows that it does reduce it. You never know some crazy new stuff, the next option page 5 of 5 Option 4 was let's put it underground. That way you can keep the putting green there. That one was pretty outrageous $250,000. We knew that was going to be expensive but at least it provided an option of what that would be. Right now I think the best option is putting a separate 18 inch pipe, two inlets and that reduces the price to $150,000. We would recommend going with that option, fine tuning it and getting a letter from the District to let us do that, and get that contract back to you guys so you guys can approve that.
Ms. Burns: That was Option 2?
Mr. Malave: That would be Option 2 page 3 of 5. It still will require an access and easement from the golf course to be able to put that pipe there. The whole intent was to minimize the landscaping that is existing there and the repair of that.
Mr. Costello: How sure are we of the effectiveness of this?
Mr. Malave: Based on our hydraulic analysis, it will take all the excess water out.
Mr. Costello: Mr. Feliks is not lying when he says that this is a major problem. I will be very honest with you, I just want to know it's going to eliminate this situation we have.
Mr. Malave: Most of the water that is coming, if you noticed on that drawing, it shows two new additional inlets. Part of the problem is being able to collect the water, so there is additional that are not there today to help collect multiple water that comes from

the golf clubhouse. The excess water that we are getting is really from the clubhouse. That was never intended or designed for the original two inlets, so having two inlets and an additional pipe will take care in making sure that area does not flood and take the water out.
Mr. d'Adesky: That is an important fact.
Mr. Plummer: Did we ever find out if we can run that pipe straight to the wetlands and not take it down to the retention pond?
Mr. Malave: Yes, we talked to them briefly and scenarios with the District without telling them a whole lot what we were trying to do and the answer is no. Water quality has to be taken care of. This is considered a conservation area and the answer would be no. It has to be filtered prior to going into the lake. It would require some type of filtering. Having a pond there would work as that concept, but you are talking about more expensive options. They still had concerns that we could meet the intent of the permitting of going into that wetlands because of it being in a conservation area.
Mr. Deane: Where do we stand with the owner of the golf course?
Mr. d'Adesky: We made an initial contact, but we need to send this specific drawing. Whichever option you choose, we need to send this drawing because this is going to have to go into the specific easement as in this is what we are requesting. If it's Option 2, which is page 3 of 5, that specifically is what is going to have to be incorporated in the document. Say this is exactly where we are going to go, within these parameters, and not outside these parameters. They want very specific details.
Mr. Ference: Rey, with the storms we are having and the possibility that they are going to increase and not diminish, this project you are suggesting will take care of that? Not just the present stormwater we are having, but excess when we have a hurricane?
Mr. Malave: That is correct. Remember all the residents' homes finished floors have been constructed one foot above the 100 year flood evaluation, which is required by both the county, the city and FEMA; therefore the intent is that we are looking at that we call localized flooding which is what is in the street. When you look at it from a simplistic point of view there is storage of water in the street in that intersection there. It usually stays there for approximately an hour or two, maybe three, then it disappears. So, the key element of this concept is how do we take that storage of water and put it

someplace else that is not in the street. Right now, we are putting it into the pipe that goes separately and into those inlets, provides that mechanism so that it is not flooding in the street. You will have water in the curbs like you do on regular storm events and you have that in all of your development. It is basically a couple of inches of rain and water on the curb and gutter while it gets into the inlet and the moment it stops raining you don't see that water. That is how it is supposed to work. This we believe based on our modeling will take care of no flooding to the levels of what you have seen where you can't cross the street and have water fully in it, so that is what this option provides.
Mr. Plummer: You mean Option 2, replacing an 18 inch with a 24 inch, correct?
Mr. Malave: No, we are adding an additional 24 inch pipe along the roadway to the manhole in the back near the wetlands and then adding an 18 inch plastic HOPE pipe.
Mr. d'Adesky: Is that essentially doubling the outflow?
Mr. Malave: That is correct. It is doubling the outflow in that area.
Mr. Plummer: Yet in Option 1 you were only increasing the size of the pipe by 6 inches. The second option you are increasing it by 18 inches.
Mr. Malave. The existing pipe is an 18 inch. What we would do is replace the existing 18 inch for a 24 inch.
Mr. Plummer: I understand that is in your first option.	In your second option you have the existing 18, correct?
Mr. Malave: Right.
Mr. Plummer: And you're proposing a new 18 which is 36 total inches.
Mr. Malave: Hydraulically, it doesn't work like that but yes. What you are trying to do is get the water out of there. What the first one does, Option 1, is the additional cost of taking out the 18 to put in the 24 creates that extra cost. We looked at an option saying if we don't fiddle with that, just put another pipe even if it is 18 inches, we don't want to have anything smaller than 15 anyways. We feel the 18 inches is the one that will work having it second at a higher elevation not affecting the existing 18 incher will provide the flow that we need to be able to get the water out.
Mr. Deane: I would like to make a motion that we present to the golf course Option 2 for $150,000 and see if we can get it approved, and then we put pressure on the golf course because this is caused because they created the road that never existed before.

Mr. Ference: Second.

On MOTION by Mr. Deane seconded by Mr. Ference with all in favor the proposal for the Dunmore Drive/ Mulligan Lane stormwater system project - Option 2 in the amount of
$150,000 was approved and to be presented to the golf course.

Mr. Malave: We will work on getting an easement and property language so we can have that ready to go.
Mr. Costello: It would be good if you could kind of expedite this as quickly as possible. We have two storms that we just narrowly escaped having another problem.
Mr. Ference: Rey, do you foresee a problem with the golf course approving this?
Mr. Malave: It doesn't affect them at all. We are putting in the notes that they will replace everything to look as it is today.
Mr. d'Adesky: It is up to them that once again still they have to consent to it. It is a good point that was made today that a lot of the water is coming off of the clubhouse.
Mr. Malave: They actually are the culprits of all this work.
Mr. d'Adesky: One thing I will say that goes along with that, just so Supervisors understand, we may need to sketch a legal description from Rey. Usually those cost $500, maybe max $1,000 for him to do that work, but just so you know that goes along with that.
Mr. Malave: We want to put that in an agreement so that we are clear with the golf course that we have that in writing.
Mr. d'Adesky: Correct.
Mr. Deane: I agree with that. For your information, I go by there every morning, by 6:30 there is water in the roads when they sprinkle the greens with their system. There is still water in the roads. This is something that has been going on since I have been here. We have to get it resolved.
Mr. Malave: The next option that I present to you is we have two lakes over by the Litchfield Loop that we have installed pumps on a temporary basis to get the water to come out. This drawing shows you two options of bringing a draw down pipe. They are ten inches tying to an existing structure. We just looked at the option to see what it would be if we provided a control structure in each of the ponds, that way it would have a gate that could be opened and therefore you don't need a pump. The cost of that is

approximately $45,000 for each one of these, and that includes a storm structure at the lake, a pipe and a man hole and a tie into the lake into the existing inlets that are located there. I just brought it forth for you, option as an alternative. It is a lot of dollars to be able to put an emergency outfall on those. The only thing it does it saves from having to have a pump to lower those two lakes in case of an emergency. It would have to go to the District and make this a permanent solution under emergency conditions that we would be able to open that gate to let the water reduce versus using a pumping system.
Mr. Deane: I recommend that we scratch this. For $1,000 we can rent a pump but if we want to, we can go ahead and buy a pump, buy the four inch drain pipe and have it here. The stormwater management company gave us permission in less than an hour because of the circumstances and they gave us permission for 90 days which covers us through the whole hurricane season. I don't see the sense in spending $90,000 when you could probably do it for less than $3,000.
Mr. Costello: Any other comments?
Mr. Malave: Looking at a few other issues that are out there and we will bring a report on those once we have a little clearer picture of those issues that we looked at today. I saw that on the agenda that there is an RFQ for engineering services. Just wanted to know if there were any issues that I should know about from the perspective of our qualifications and what we are doing?
Mr. Plummer: I actually made that motion to do that. None of us could recall. The last time that your company bid the process and we would just like to get into a situation where all of our contract people are re-bid four years or so.
Mr. Malave: Just to make a clarification we do not bid services. Ours is through the CCNA. It is through qualifications. Price does not come into play in our selection.
Ms. Burns: That is why it is called an RFQ instead of an RFP, so they will submit qualifications statements. It doesn't come with a price. We would still look at all the proposals that would come. It shows their qualifications, projects they have worked, background with the company but price in an engineering RFQ.
Mr. Plummer: I understand.
Mr. Malave: With that, thank you.

Mr. Costello: Like he said, I think there is something here about many different things. We are simply trying to update and make sure everything is right. Thank you.

SIXTH ORDER OF BUSINESS	Unfinished Business
Discussion Regarding Restaurant Lease
Mr. Deane: The restaurant, as people know, was closed Saturday and we found out about it the Thursday before Saturday. They were closed because they felt like they couldn't handle the ballroom event that they had on Saturday unless they had all day to prepare the food in the kitchen of the restaurant with nothing else going on. It is the first that has ever happened in this development, but other than that, we have had other questions with regards to the restaurant. I think it is time that we have a meeting with the restaurant, and go over everything with regards to compliance of the lease. I would like to have a meeting with the attorney, myself, and the restaurant people to go over everything. I hate the idea of having to go look for another restaurant, but we have gotten to a point where I think we have to approach it with the lessee. To my knowledge they still have not paid September's rent. Am I correct?
Ms. Wells: They did pay it on Friday.
Mr. Deane: Thank God we finally got it. Maybe it will start coming currently now. It was late again this month. I think we need to have a serious discussion with them, and I would like permission from the Board to have a meeting within the next two weeks with the restaurant to go over the lease to make sure they are going to come into compliance and that things go the way they want it. The restaurant is here for our residents. Yes, we want them to make money, but we don't want them to close just to run a catering event.
Mr. d'Adesky: I agree with everything that Borden said, and certainly support a meeting with the lessee. The one thing I want the Board to discuss, and just be clear on is whether or not Supervisor Deane is authorized, if they refuse to come into compliance if he is authorized to send notice of termination, or if we want to have another Board meeting after that to officially send that notice of termination.
Mr. Costello: I would think that since Borden is the one who deals with them, and he feels that they are not coming into compliance with the lease, that he would have the authority to tell them it is time to give them notice. Personally, I agree with him. I don't look forward to looking for another restaurant, but by the same token I don't look forward

to them just totally going and doing whatever they want when they signed a lease agreement.	One of the things I think I read in your report Christine was that you had asked them for a copy of insurances you haven't received. I hate to say it, but if something happens in there I can see where a lawsuit would name us also because they are in our building. I have no doubt. In this world ligation is so common.  Let's name everybody, we will take whatever we can get from whoever will give it or be ordered to give it. Yes, I will make a motion that Borden be given the authority if they don't want to come under compliance that he can give them notice that we are going to look for another restaurant.
Mr. Plummer: Just so I understand the motion. The first item that we are dealing with is that we are going to meet with them to try to rectify the issues.
Mr. Costello: We are not going to walk in with a hard stance that we want you out of here. We are going to walk in and try and get them to comply with what they agreed to in the lease.
Mr. d'Adesky: Meeting with them does not require Board action or anything else, since previously he was delegated with that authority, but if he is going to be delegated with the authority to send the notice, if they say no, then that does require a motion.
Mr. Plummer: If we find a reason to terminate the contract it should come back to the Board for a vote to terminate the contract.
Mr. d'Adesky:  That is up to you guys.	That is why I asked the question.
Mr. Plummer: It is my opinion that if we are going to terminate a contract it needs to come to the Board for the Board to make the decision and not for one individual.
Mr. d'Adesky: That's fine.
Mr. Costello: Fine. I don't have a second, we will move on. Personally he should meet with them.
Mr. Plummer: I think he should meet with them to rectify the issue. That for sure should happen. I am just saying if it gets to a point where we are considering a termination, it needs to come back to the Board to make that determination.
Mr. d'Adesky: Would you guys feel that would merit a special meeting if perhaps it needed to happen sooner rather than later?
Mr. Costello: No. We are together every month.

Mr. Ference: I think it would be good for transparency so something is not happening behind anyone's back. Bringing it back to a public meeting, we can decide to take his recommendation at a public meeting so nothing is being done behind anyone's back, so they can't say you did that and we didn't know about it.
Mr. Plummer: I am just trying to take the position to see if we can work it out. Mr. Costello: I would hope that we can.
Mr. d'Adesky: I think everyone is hoping that we can and we have all gone through this process multiple times, it is not a fun process to sit through.
Mr. Ference: So, let's be transparent and have it at a meeting.
Mr. d'Adesky: I just want everyone to be aware that the risk is, and just to disclose the risk because that is my job, is that if you had somebody who is being noncompliant, it is possible, let's say that the restaurant could be closed for a certain period up until the meeting date. That is the risk.
Mr. Deane: They had an inspection. The grease trap is not in compliance. They were given a certain period of time to get it in compliance or they were being closed by the City of Lake Wales. Not everybody knows that, but that happened last week. They did come into compliance with the grease trap and the city did not close them. I just want everybody aware of what is going on.

Discussion of Security Options
Mr. Plummer: You should have a copy of the updated numbers for different parameters for security options. The front sheet that you have is virtually identical to the sheet that you were issued at the July meeting. The second sheet is the one that I went back to talk to Envera. Just so that everybody understands, maybe I should just go through the four as we did before quickly, and then move to what the changes were. Option 1 was simply the option to combine under one contract with the West and coincide with using the same patrol in both communities for a  24 hour period.  That number was
$195,000. The Option 1A was the same number as if we had our own contract and not a combined contract. Option 2 is basically what we are doing now with our decals, taking out our roving patrol and pool guard from November 15 to May 15 five hours. That cost was $225,686. Option 3 was the East and West combined again with us having our separate roving patrol, but then combining a six hour cost of that was $240,000.  Option

3 was a separate contract for the same amount of service and then was the same price.

1

We talked about reducing hours for the pool guard and that Option 4 listed there is if we decided to only have the pool guard for holidays, Fridays, Saturdays, and Sundays for the same timeframe and that price of $5,600 would replace the $12,000 figure in the other options. Our present contract with our present contractor is $222,672 is the cost that we are actually paying at the moment. If you go to the second page, this is where the new options are. We had one of those options in the previous proposal, however once I started to work with his proposals I found numerous numerical issues so we went back and obviously he had made some errors that we corrected which raised the price just a little bit from what it was in the initial sheet that you have. Under Option 5, the one year contract, this is for Envera Virtual Gate Guard with clubhouse and pool active video surveillance  and  access  control.   That price $171,226  for  the first year  and year 2 is
$78,792. Now that option includes no roving patrol and no pool guard. The system provides video surveillance and access control to the clubhouse amenities and it does not include required cost for internet connections at specific upload and download speed. They require multiple primary backup lines. The community is responsible for all those costs as well. Option 5A is basically the same as the first with the exception that we added an 18 hour roving patrol for the same hours that we are using today from 6:00 a.m. to 12 midnight and the pool guard for the same hours that we presently use. The cost of that particular one was $275,000. Option 5B was the second year of that same one and it was $182,757. Option 6 is not picking up the security issues for the clubhouse and just going to a virtual gate guard with an 18 hour roving patrol with the same hours that we presently have and the pool guard for the same hours that we presently have and the cost of that for the first year was $214,142. In year two for that option it is $174,009. You can see that there is a significant difference between the virtual gate and manned gate; however there are some issues that are going to add costs in things that we also need to discuss, as well, if you want to look at the virtual side. I will be happy to go through those if you want to do that now, or do you want to discuss any of them prior to that.
Mr. Costello: Christine, how many people have they actually had come in here that the pool guard has determined that they didn't belong here?

Ms. Wells: To my knowledge since January 2018 there has never been anyone from outside the community that tries to access it without a resident. Mainly, what the pool guard runs into is people who just haven't registered yet, and then they will register them on the spot.
Mr. Plummer: Do you think that is because there is a pool guard?
Ms. Wells: That is hard to tell. I am not sure to be honest with you. We do have roving security that does go through the pool also. When we don't have a pool guard currently they will ask if people are registered.
Mr. Plummer: Correct me if I am wrong, but the pool guard also registers guests for the amenities during the hours that the activities desk is not manned. Is that correct?
Ms. Wells: That is correct.
Mr. Plummer: So they do provide a service outside of just security. Ms. Wells: They do and our roving officers do that, as well.
Mr. Plummer: If the pool guard is there for that period of time, they're here for that. Ms. Wells: Exactly.
Mr. Costello: You having a background in public safety, you have gone through the figures, you have gone through what is going on here, which way would you go?
Mr. Plummer: Let me tell you some things that really concern me about a virtual gate if you will. I just want to talk about the virtual gate and not necessarily security at the clubhouse at the moment. The way I understand the system is ifwe have a power outage, the gates default to open, which means if you have an outage for an hour there is no control at all at the gate. One that really concerns me is entry by emergency personnel. The City of Lake Wales has a requirement that anyone who has a virtual gate such as we are discussing here must have what is called a Knox box key to be able to open their gate. Now for everyone who doesn't know what a Knox box is, it is one that basically if you go to a business there is box that the fire department has a key to that they open and then the keys for all the businesses are in that box. In this case they would use that same key that they would use to open that Knox box to actually open the gate here. Each of the emergency services are issued their own Knox box key, so if you have multiple services responding here, that is multiple keys that you have to have locks that they will accept which we would have to take that entire cost to ourselves. I specifically asked the

Lakes Wales Fire Chief what the delay was in a response by having to stop the traffic and open the gate. He said it adds 15 to 30 seconds to their response time, which when you think about 15 to 30 seconds that doesn't seem like a lot of time unless you are the one laying there not breathing. Then it is a long time. If you have Fire Department, EMS and Law Enforcement all responding, they would all have to have a separate lock box so you would have to purchase each one of those which is not only going to be an additional cost but obviously a maintenance issue, as well.
Mr. Ference: What motivates us to want to leave the present system that we have and are satisfied with and go to a virtual guard gate?
Mr. Plummer: We were tasked with looking at all the options. What I am trying to do is I showed you the options. We know how what we have runs and I am trying to explain what the negative side of the virtual gate can be if you will.
Mr. Costello: I think it was mostly a monetary issue as far as that goes. The other thing, Bob, I agree with you having dealt with Knox boxes. The problem there is quite honestly they change the lock, they don't change the keys.
Mr. Plummer: In this case there is no set of keys. You don't actually open a box, you just use your Knox box key to turn the switch that opens the gate.
Mr. Ference: So we are being motivated by cost, yet it says very clearly a site supervisor compensation is not included in these numbers. The community is also responsible for any costs related to permits, bond survey, drawings, site modifications etc. etc. So we are buying into unknown costs with this virtual system.
Mr. Costello: The problem that I see in the virtual system if it malfunctions you need a human being to come and reset the system.
Mr. Plummer: They have 24 hours to do that.
Mr. Ference: Can I make a motion that we accept what we have now going forward and eliminate the whole discussion. I don't think we are interested in a virtual system at all.
Mr. Plummer: My recommendation was going to be was to stay with the present system that we have.
Mr. Ference: I second that motion.

On MOTION by Mr. Plummer seconded by Mr. Ference with all in favor retaining the current security contract was approved.

Discussion of RFQ for Engineering Services
Mr. Costello: Discussion for RFQ for engineering services. Can you do us a favor, actually when I looked at it I thought it was a typo with an RFQ instead of an RFP.
Ms. Burns: No, it is not.
Mr. Costello: You are telling me that it is different?
Mr. d'Adesky: This falls under 287.055 of the Florida Statutes which is the Competitive Consultants Negotiation Act. For certain consultants, architects, designers, engineers, they fall under this specific provision which is different than the RFP process. What happens is during the first round you put out an RFQ which has very specific and these are statutory qualifications which we ask for from all firms. They submit information. We rank them, the top three qualified firms. Number one must qualify, Number 2 must qualify, Number 3 must qualify based on those qualifications and then we go to negotiate price and negotiate a contract. Start with the Number 1. If you don't get a price you want, you go to Number 2, and then you go to Number 3. That is how that process works specifically under that Statute. That is me summarizing in a nutshell.
Mr. Plummer: RFQ simply means we get qualifications for "X" amount of engineering firms and then they are ranked. We can go from one to the next as far as pricing.
Ms. Burns: Let's say you ranked Number 1 and a price of $700 an hour is what they charge, and they aren't willing to come down. You don't want to do that because let's say your current price is $300 an hour, you can go to then the next qualified bidder, which would be the Number 2, get their prices and if you are happy with that, enter into a contract with them. It just doesn't include the price when you receive the initial qualifications.
Mr. d'Adesky:	When you are making the ranking as a Board based on those qualifications you have rank based on the qualifications.
Mr. Plummer: Obviously you will send out the RFQs?
Ms. Burns: Right so what we have in the package today is the ad listed here that will be placed in the paper. We can also send it to any specific firms the Board would ask for us to send those to. Then a second thing listed here is the selection criteria. This is standard selection criteria. We use them in a lot of Districts, as well. This is what the Board would use to look at those RFQs and rank them. There are a couple of blanks in the ad. This is not one where you have to allow 30 days. We usually like to allow 30

days from when the ad runs in order to give people time to put a package together. We could set the due date as October 25th and then consider these at the November meeting. Alternatively, we can set them due before the October meeting, but you would be looking at a short turnaround if you wanted them in the package a week ahead of time. My suggestion would be to set them due at the end of October and look at them in November.
Mr. Plummer: That is okay. Can you tell us who would be on the list that we would send this to?
Ms. Burns: Unless you direct us to send it to a specific firm we just place it in the newspaper and generally when we place it in the newspaper we usually get two or three firms. We always send it to the current District Engineer if there is one. If you want us to send it to any others we can add that to the list, otherwise it goes in the paper and we just send it to the current engineer.
Mr. d'Adesky: Usually the bigger companies are looking at the paper.
Ms. Burns: They have companies that go through the paper and find these for them and then they generally send them out so a lot of the larger firms, we see the same firms over and over who subscribe to those services.
Mr. Ference: Does Rey represent many other Districts that you manage? Mr. d'Adesky: Yes.
Mr. Ference: How many others does he manage?
Mr. d'Adesky: For me personally four, he or his company Dewberry. Mr. Ference: Is he the chief engineer for those four?
Mr. d'Adesky: Not on all of them. On two there is another engineer, but they have worked with him on certain things.
Mr. Ference: So Rey is involved with four other Districts? Mr. d'Adesky: That I represent. Jill?
Ms. Burns: About the same.
Mr. Ference: How would he land one, two or three?
Mr. d'Adesky: Compared to who? I can't tell you right now and that is not my decision, but I couldn't tell you without knowing who else he is stacked up against, but to be fair I don't have any engineer that I work on more than four Districts with overall so that is on the high end. His firm is very experienced representing CDDs specifically.

Mr. Plummer: I would ask that we make sure we send the RFQ to the engineer that the West uses.
Ms. Burns: Okay. We will place this ad, send it to Rey, and we will send to the engineer that the West uses. If there are any others the Board members who would like us to send to, just let me know we can send it to them. We send it once the ad actually runs in the paper so nobody gets an advantage of getting it early. Once this runs on the day that it runs we will send it to them, and all they get is this sheet and the selection criteria.
Mr. d'Adesky:  Again, those are statutory criteria. We really can't mess with them.
Ms. Burns: Unless anybody has anything else or any other questions, I think we would be looking for a motion to authorize staff to place the RFQ ad and approve the selection criteria with a due date of October 25, which would allow us enough time to place the ad and give them 30 days to turn it in.

On MOTION by Mr. Ference seconded by Mr. Deane with all in favor staff was authorized to place the RFQ ad for engineering services and to approve the selection criteria with a due date of October 25, 2019.

Ms. Burns: I just had a quick question on the last one before we move onto new business for the security options. The motion was to stay with the current contract of what we have. Just to be clear that is Option 2. It does have a slight price increase, as well. I just want to make sure that we have this right for the record.
Mr. Costello: Yes.
Ms. Burns: So we are selecting Option 2 listed here.
Mr. Plummer: No, what we are doing is staying with the present contract, which is the price in the red at the bottom.
Ms. Burns: Okay,  not the red up here on  the top.	Thank you. I just wanted to make sure I had that right.

SEVENTH ORDER OF BUSINESS	New	Business	and	Supervisors
Requests
Discussion to Amend and Extend the Commercial Pool Cleaning Services Agreement
Ms. Wells: Supervisors should have received a maintenance contract analysis along with  all of the proposed new agreements.	I will just start with Commercial Pool

Services. That is the second line on the contract analysis. The current monthly amount was $1,535. The proposed amount there is two options that Supervisors can decide on. The first would be going to a Monday through Friday service versus currently we do a Monday and Wednesday through Saturday service. We have no service on Tuesday and Sundays. Going to the revised we would have no service on Saturday and Sunday. That would save $840 per year for a savings of $70 per month. The proposed amount would be the $1,465. If you prefer to keep it the same that we currently have it, it increases $10 per month or $120 per year from the current monthly pool service.
Mr. Deane: What is the difference? It is still two days off a week.
Ms. Wells: Matt and I have talked and we do feel it is doable. Matt, do you still agree with that?
Mr. Fisher: Yes, I think it is doable. We are approving an extra staff member at the present time and we would train him with the pool vacuum and the basics with the pump area. I think it would be great.
Mr. Costello: If we were to change it and find out that it wasn't working, can we go back to where we were?
Ms. Wells: I think they would be agreeable to that definitely. We have been on the same schedule for a very long time. I think it would be no problem going back. The savings and cost is because now he doesn't have to pay someone to work on the weekend. So that is where your savings and costs is coming from.
Mr. Costello: I think that anywhere we can save money would be the way to go. will make a motion that we approve it on a five day schedule.
Mr. Deane: Second.

On MOTION by Mr. Costello seconded by Mr. Deane with all in favor the proposal to extend the Commercial Pool Cleaning Services Agreement to a Monday through Friday schedule at
$1,465 per month was approved.

Discussion to Amend and Extend the Landscape Maintenance Services Agreement
Ms. Wells: On the spreadsheet you will see where landscaping is where we see the majority of the savings for the year that is due in part to taking away the annual replacement which saved the District $12,000 a year. We also were able to cut a couple

of other areas. The current monthly amount is $14,667. We went down to $13,109 for a saving of $1,558 per month. That totals out to a savings of $18,703 for the year. That was removing some pressure-washing things that they had done for the fountain and caps on Thompson Nursery Road and going from two mulches per year to one and a half mulches per year. One full mulch and the second mulch would be just a fill-in.

On MOTION by Mr. Deane seconded by Mr. Plummer with all in favor the proposal for the Landscape Maintenance Services Agreement in the amount of $13,109 per month was approved.

Mr. Deane: Motion to accept the proposed monthly amount. Mr. Plummer: Second.

Discussion to Amend and Extend the Cleaning Services Agreement
Ms. Wells: The cleaning service we do see a slight increase. It is a little over 2% increase from the current fiscal year. It goes from a monthly amount of $3,030 per month to $3,094 per month for a difference of $64 per month and $768 for the year.
Mr. Ference: Christine, are you satisfied with the janitorial services provided?
Ms. Wells: We are getting there. It is always a transitional change when it comes to that. We did have some hiccups at the beginning but we are getting there. I still want to evaluate it. I think they have been here a little less than a year. This one renews in November. I think we give them another year to see if we can work out some of the kinks we are having would be beneficial.
Mr. Ference: So you don't mind working with them?
Ms. Wells: They have really good communication. I think it is working on who they have cleaning the facilities and getting the right person in here that can take care of what needs to get done. There is definitely good communication.

On MOTION by Mr. Ference seconded by Mr. Plummer with all in favor the proposal for the Cleaning Services Agreement in the amount of $3,094 per month was approved.

Discussion to Amend and Extend the Aquatic Plant Management Agreement
Ms. Wells:	There were actually three agreements that we have with Applied Aquatic so I just combined them all into one. The currently monthly amount is $11,645.

They are proposing no increase from fiscal year 2019, so that would remain the same. This includes the pond maintenance, mitigation areas, wetlands, east conservation area and it also includes maintenance of the littoral shelf, lake fronts and the conservation area from Clubhouse West to the boat ramp at Lake Ashton. They are the ones just behind the spreadsheet so you can see what those services include. I don't think we have had an increase from them in a few years.
Mr. Deane: Motion to accept Applied Aquatic proposal.
Mr. Plummer: Matt, are you happy with this company? I know you work with them quite a bit.
Mr. Fisher: Yes.
Mr. Plummer: Second.

On MOTION by Mr. Deane seconded by Mr. Plummer with all in favor the proposal from Applied Aquatic for the Aquatics Plant Management in the amount of $11,645 was approved.

Consideration of Room Rental Contract for Lake Ashton Bingo
Mr. Ference: Christine, $400 has been forever. I think with the cost of everything going up I would like to see them pay us $500. It isn't going to affect Bingo at all. Unless there is an objection, I would like to see us make $5,000 a year more from Bingo than we are making now.
Mr. Costello: Bingo is our biggest customer when it comes to renting this room. They pay us approximately $20,000 a year and they have been very good to us and offering us different things I believe. If you need something we will pay for it. Yes, I do work for Bingo, so I am not going to vote on this, but I think we are kind of making a mistake to go after them for $100. I don't see it being that big a deal.
Mr. d'Adesky: Mike, do you make any money from that? Mr. Costello: No.
Mr. d'Adesky: Then you can still vote.
Mr. Plummer: I realize that there are a lot of outside people who come here, but there are also a tremendous amount of residents that participate in this, and quite frankly I am not in favor of increasing the price.

Mr. Deane: We don't have anybody knocking the door down to rent the ballroom on Monday nights. I believe we should help Bingo, support Bingo and remain the same. I make a motion that we accept the proposal to keep the Bingo rental at $400 per Bingo.
Mr. Costello: Second.

On MOTION by Mr. Deane seconded by Mr. Costello with all in favor the proposal for the Room Rental Contract for Lake Ashton Bingo in the amount of $400 per rental was approved.

Mr. Costello: We are still under New Business and Supervisor Requests, which I should have put something in. It is quite obvious that we are missing a seat here today. The person that is missing here today is somebody that wore every hat that you could wear within Lake Ashton. He was a member of the HOA. He was a member of the Art Committee. He worked for Bingo. He worked with the city, truly a giver. You can't say it in any other words. He gave quite freely of himself. I think that I would like to make a motion for, is that we have a plaque made and we dedicate the library to a very inquisitive man. He was a person who quite honestly wouldn't ask you what time it was, he asked you how do you build a watch because that was the kind of mind that he had. Inquisitive people you will usually find them in a library so I would make a motion that we have a plaque made and we dedicate the library to Murray Zacharia.
Mr. Deane: Second.

On MOTION by Mr. Costello seconded by Mr. Deane with all in favor a motion to have a plaque made and to dedicate the library to Murray Zacharia was approved.

EIGHTH  ORDER OF BUSINESS	Staff Reports
A. Attorney
Mr. d'Adesky: Just follow-up items. Clearly there is going to be a lot work following up with both the Restaurant and the Golf Course. I am going to be doing that coming out of this meeting.

8. Community Director
Monthly Report
Ms. Wells: The Community Director report was included in the agenda packet. If anyone has any questions, I do want to point out that we have received a couple of credits from TECO. One was a credit of $1,855.31 for charging sales tax on an account that was

tax exempt. We also received finally the lighting rebate of $2,661.63 for installation of LED light bulbs. Just a follow-up from last meeting, I received the third quote for the doors approximately two or three days ago. They were over $9,000 so we did move forward with Heritage Service Solutions. They are going to be replacing the doors on October 4th. They are going to be doing that. Also, at one meeting a resident had said that a good idea for us to promote the room for weddings would be to host a bridal showcase. We have made contact with someone who is willing to take on all the legwork with doing it. There would be no charge to the District. She is wanting to charge a $5 entry fee for everyone who comes and those monies would go to the District. Just seeing if the District wants us to move forward with hosting a bridal showcase here.
Mr. Plummer: Why would we be against it?
Ms. Wells: I didn't think you would. I just wanted to make sure. So, just wanted to check on that.
Mr. Costello: I only have one question. On your report you have a warranty claim that has been submitted for repairs to the windows to the ballroom. We had quite a bit of water one night. We had a very heavy storm and it was coming in pretty heavily. Have we had any action from the people who installed the windows?
Mr. Fisher: I reached out to the project manager and later today or tomorrow that work will be done. That was the update.
Mr. Costello: I would like to see that expedited as quickly as possible. Are they the same people that did the ones in fitness center?
Ms. Wells: They did replace two windows in the fitness center and we have not had any issues with those windows. We have had issues with a couple of other windows that they didn't replace. We are working with Heritage. They are not charging us to do some leak testing. They took out some caulking and replaced some to see if we can prevent that leaking coming in from that area. So hopefully it will get fixed with just some placement of caulking. The ones installed we do not have any issues with.
Mr. Costello: The only other thing that was mentioned by a few people to me is that the window sills that they installed that there is more caulking then there is sill. Maybe we can try and get them to do it properly.
Ms. Wells: Are you talking about the window sills in the fitness center?

Mr. Costello: Yes.
Ms. Wells: I can reach out to them and take care of that.
Mr. Costello: Like I said my understanding was that it wasn't a great job. I looked at it and I didn't think it was a great job either.

Consideration of Quotes to Replace Entrance Gate Arms
Ms. Wells: This was the packet that I sent over for that. We were asked to present quotes for replacement of the current gate arms with LED gate arms as an option. Matt is down there showing you what it looks like. It is going to be red when the gate is down and green when the gate is up. The current gate arms are starting to show deterioration. We did replace one but the end of it is still kind of tattered. We have as far as I know, we have never replaced those gate arms since I have been here. These also add extra awareness to the entrance to the community. Believe it or not those gate arms do get hit often. So we are hoping that maybe with the installation of the LED it will bring more awareness and people will see the gate arm a little bit better. The pictures I gave you show it at night so you can see what it looks like. They do start to shine red, too, as they are coming down. Just to let residents know to stop at the gate because it is in a downward motion. We did get three quotes. Actually, the gate arm is equipped with a breakaway connector to protect the operator if the arm does get hit. This current one has the same thing. We did receive two quotes. One is on the gate arms only and then we have an installation charge only. So, the price for four gate arms, which would be the entrance and exit gate, ATS would provide the gate arms for $2,198.08 and the installation would be $420 for a total of $2,618.08. Hartline Alarm did say this price would be a little bit lower. I reached out to them, they only quoted two gate arms at first. I reached out to them to get a quote on four. They didn't so I simply doubled the amount, but he did inform me that it would be a little bit cheaper because the freight would be the same. It is $5,685.32. Heritage Service Solutions, for gate arms and installation is
$2,885.50. Then, the price for the two gate arms, ATS again going with the gate arms only and then installation of $210 is $1,309.04. Basically it is half of the price for the four gate arms. Is there any discussion or does anyone have questions on the gate arms? They do have reflective tape on them, as well, just like the sample that is down there.
Mr. Plummer: Is ATS the company we work with?

Ms. Wells: ATS is the company that Jill spoke of at the last meeting that she has worked with in other Districts on.
Ms. Burns: Yes, they are actually based in Jacksonville and they did an install at a District that I manage in St. Augustine. They also provide the service and come out and replace the arms. That is not what they would be doing here but they are very responsive. Their prices are a great price. We have had a great experience with them.
Ms. Wells: They would order the gate arms and ship them to us is what their involvement would be. The installation quote, because I hadn't gotten one from Hartline yet, I am basing it off of Heritage Service Solutions doing the installation. Obviously, if Hartline comes in a little lower than Heritage I will go with Hartline.
Mr. Plummer: The thing I find about the gates is it is more about when they are starting down. Both of them seem to come out of the shadows as they come down and they are difficult to see once they start down.
Ms. Burns: I would suggest that if you are going to order the gate arms that you have at least one that you keep in stock here so that you are not waiting for them to be shipped and you don't end up in a situation where if one is hit and damaged that you are waiting a couple days for them to be here. Staff could keep at least an extra arm on site.
Mr. Deane: We would have to get one of each then. One at 12 and one at 15 so you are looking at 6 gate arms.
Ms. Burns: It is up to you, but if you have to have them shipped there is going to be an arm off for two days.
Ms. Wells: Or we could keep the gate arms that we currently have so if we have to order one we use the current one in the meantime. Either way.
Mr. Plummer: The varying sizes is the issue. If they were all the same size it would be an easy decision.
Mr. Deane: You are looking at close to $4,000 if you do the extra.
Mr. Plummer: My motion is for the four gate items and not purchase the extra.
Keep the old ones to us until the others can be shipped to us.
Mr. Deane: Second.
Ms. Wells: I am assuming you want me to move forward with the lowest quote, the ATS and then the installation for $2,618.08.

On MOTION by Mr. Plummer seconded by Mr. Deane with all in favor proposal from ATS in the amount of $2,618.08 for gate arms and installation was approved.

Mr. Plummer: Yes.

Consideration of Quotes to Repair and Replacement Restaurant Tile
Ms. Wells: The entrance to the restaurant that is closest to the game room, we have had some tile pop up and crack in the area there. The tile is discontinued, so staff was seeking approval to replace that tile with the LVT that is in there. The luxury vinyl tile that is already installed in the lower portion of the dining room. It would just be that area. We would stop right where the server station is just because the one installer didn't recommend installing the LVT there because of the risk of extra moisture. It would cause the LVT to pop up so we are just keeping the ceramic tile and go from the entrance by the game room to that server station with the same LVT that is installed in the lower portion of the restaurant.
Mr. Ference: Let's go forward with that.
Ms. Wells: We did receive three quotes. I will just go over those real quick. They are very close.
Mr. Ference: Let's get the cheapest price and let's get it done. They are all doing the same.
Ms. Wells: A couple of things I wanted to mention. They are all within a couple of dollars. Mohawk is the one that currently installed the flooring that is currently there. If we wanted to go with them or Heritage Service Solutions for $2,483, Blackburns is $2,500 and Mohawk is $2,505.
Mr. Ference: Who would you rather work with?
Ms. Wells: Mohawk did it originally. That is probably where I would lean towards. Mr. Ference: Let's go forward with it and get it done. I make a motion to go with
Mohawk.
Mr. Deane: Second.

On MOTION by Mr. Ference seconded by Mr. Deane with all in favor the proposal in an amount of $2,505.42 from Mohawk to repair and replace the restaurant tile was approved.

Mr. Costello: One other thing, actually right now, that you and I have both worked for and I thought you had put it in your section and you didn't. We have people here today to talk to us on solar power. It is the way of the future. Mr. Rodriquez and Mr. Lugo, they are going to give us a very short presentation of what we are looking at and then we are going to go the bigger part of the item is the TECO situation.
Mr. Rodriquez: My name is Dave Rodriquez. I represent Equity Solar. We do commercial, residential all over the state of Florida. I have even done other states, New Jersey, New York. I am here with a company that Felix is one of the owners of, Equity Solar. We have done commercial projects and residential. Meeting with some of the Board members and Christine I think solar renewable is the wave of the future. I realize that some of the homes do have renewable energy which is great. It will eliminate your electric charges. Some of you will get a tax credit, some of you won't, but most important for the clubhouse, I think you guys pay in excess of about $5,000 to $6,000 a month. What is good about renewable energy you alleviate the electric charges, so you can own it. Based off my proposal, which will be done by Friday, we can probably get the electric bill most likely down to about 90% off the electric charges. I don't really say 100% because there is customer service charges involved. The clubhouse project will probably be about no more than $2,800 a month for financing which you are going to do your own financing on that part of the project. Instead of owning it you would actually own it for half your actual electric bill giving the clubhouse about $3,000 a month that you basically can do anything you want with. I kind of explained a little bit about Equity Solar. This is Felix. We use top panels which is Tier 1 panels.
Mr. Gonzalez: Good morning. How are you guys doing today? It is an honor for me to be here today. I've been doing solar for quite a while but prior to that I was doing real estate and I have seen multiple community centers and this one is fantastic. The community is very beautiful. I really like it a lot. You guys are in a great place. So, Equity Solar we have been in business for 9 years and we started doing solar like two years ago. We are an electrical contractor in the state of Florida. We do business in every single county in Florida. When David approached us with this particular project we really liked it a lot. On the commercial side of it we can offer so much. Like he says solar is the future and decreasing those electric bills means a lot for a lot of the homeowners and

businesses as well not to mention we put a little bit to preserve our planet. As you know electric companies they use a lot of different ways to create energy which is not renewable. We really like this project. We would love to be involved with you guys and the community and be part of this project and bring solar to this beautiful clubhouse with American made products with a local company here. Our office is in Kissimmee and it would be a wonderful opportunity for all of us to be part of it. If you have any particular questions that you would like to ask right now that would be fantastic. No questions? Thank you so much. We really appreciate it and looking forward to it.
Mr. Costello: Thank you for your time. We really need to move forward with this. We are spending far too much money. I would like to see an RFP go out to different companies in an effort to try to move this forward. We are going to have to come up with whatever requirements within this. It is time to move forward. We are dragging our feet on it. I make a motion that we put an RFP out to different companies to see if we can do something moving forward with solar power.
Mr. Plummer: I will second the motion to put out the request for proposals.
Ms. Burns: Do you want us to put together something and bring it back to the next meeting before we solicit? I think we may need a little bit on the scope of work and what you want done. We will work on something and then everyone will have a chance to review it. Let's do that.
Mr. Costello: I think that would be a good idea. We have to move forward. Like I said the next part of my presentation here that I have been working with Christine on is really going to flip people out because when I saw it I couldn't believe that we have gone as many years as we have. I change my motion to say that we would like to see an RFP that will go out after the next meeting and we can vote on whether we are going to except the RFP or not.

On MOTION by Mr. Costello seconded by Mr. Plummer with all in favor staff was authorized to put together an RFP for solar power to be voted on at the next meeting.

Mr. Plummer: Second.

Mr. Costello: The next part what Christine and I have been looking at, and I handed you all a sheet on, it is the cost of what it is costing us in streetlights here in Lake Ashton.

It is really sad. We are paying $10,609.50 a month under 7 different contracts for streetlights and we are only renting them. We are not buying them. The electricity that we have to pay for to power these lights is nothing compared to what we are paying to rent these lights. Jill said that she has contacted TECO in an effort to buy the lights and they said they would not sell them to us. It is about time that we get somebody else to come in and put streetlights in and we will buy them and eliminate $127,000 a year that we are paying out to rent light posts. I don't think anybody rents light in their living room from TECO. I find it unbelievable that we are paying the kind of money out to rent light posts. This is ridiculous. I would also like to see them look to make some sort of RFP out to in order to initiate someone we will buy streetlights.
Mr. Deane: These would be electrical streetlights correct?
Mr. Costello: We had spoken to one person who told us don't even think about going to solar powered because they are not going to generate enough light.
Mr. Plummer: This is probably going to be addressed to the attorney. What is the legal ramification?
Mr. d'Adesky: I didn't realize this was an agenda item or I would have looked at the TECO lease. I have to look at the termination clause in that to see what we have to do to get out of that. It is a ten year lease.
Mr. Costello: I was told there was a 90 day out on it. Mr. d'Adesky: That could very well be the case.
Mr. Deane: It is over ten years.	Way over ten years.
Ms. Burns: They were renewed for another ten years with the fixtures. The fixtures probably have I think it was three or four years ago. We probably want to look at all the agreements, see what the termination is.
Mr. d'Adesky: Make sure they can't accelerate anything. It probably is a 90 day out, but I just need to look at it.
Mr. Costello: That is a good question. I was told from the get go that we had a 90 day out on this.
Mr. Plummer: If it has to do when we replaced the fixtures then that may have changed. That may have stretched the length of time before you can exercise the 90 day out. I think it a matter of having the attorney look at it.

Mr. Costello: Do us a favor, look at it. I am sick and tired of paying out this kind  of money every month.
Mr. d'Adesky: We will work with staff to come back with some options at the next meeting.

Field Operations Manager - Monthly Report
Mr. Fisher: Included in your agenda packets is the operations report. Any questions that haven't been answered? Staff did a great job prepping for the anticipated Hurricane Dorian. We did pump out some water with help from Bob getting approval on that so we did lower the level of the water for anticipated rainfall. Other than that things are looking good around the clubhouse. Getting some pressure washing done. Bocce courts were pressure washed last week. Removal of algae. Any questions I will be happy to answer.
Mr. Deane: Thanks for all your work, Matt, with those pumps. Mr. Fisher: No problem, Borden. Thank you.

CDD Manager - Announcement Regarding Filling Vacant Board Seat
Ms. Burns: I just have a couple of items. The first would be we have the unfortunate task of replacing Murray's seat. There is a vacancy in that seat. He was elected last November so that would be resuming that four year term. Generally what we would do is that anybody who is interested in being appointed could submit a resume for the Board to consider. I think it would be best if they could all be sent to me. I can compile them and then send them to the Board. I would suggest that we set a due date of October 7th at 3:00 p.m. If anybody who wants to be considered  could send them in at that time. I will compile them. That is ten days before the October 21st meeting. That gives the Board a good amount of time to be able to review all the resumes ahead of time. Then at the October 21st meeting usually we give each candidate a set amount of time. Maybe three to five minutes in case they want to say anything and make a pitch to the Board as a whole. Then, if the Board is so inclined after hearing those and reviewing the resumes, then somebody can make a motion to appoint that Board seat is how that process would work. If that is what you guys are onboard with, I would say we would have Christine send out a blast with my email address, the deadlines that way anybody who is not here

today has the same information. We did hold off on doing that to make sure that the Board was in agreement with that process to set that deadline and go ahead and consider those in October.
Mr. Deane: Motion to set the deadline as Jill requested for the vacant seat. Mr. Costello: Second.

On MOTION by Mr. Deane seconded by Mr. Costello with all in favor staff was authorized to accept resumes until a deadline of October 7 for the vacant Board of Supervisors seat to be reviewed at the October 21st meeting.

Ms. Burns: The other thing that I have, we have discussed at previous meetings ADA compliance for the website and the new website is ready to go. I reviewed it and Christine reviewed it as well. The website name is lakeashtoncdd.com. Valerie gave them approval to set it live on Friday. Generally it might take 48 to 72 hours to port everything over to the site from the temporary site they set up for us to review. We should have that live I would say today or tomorrow probably. In talking with Christine, there are a couple of things that are on the Ashton living site now that are not necessarily requirements for a COD site but are services that staff is providing to residents. Christine and I talked about them and I think Christine has talked to Mary, as well, about some options to be able to continue to provide those not on the COD website. The issue is if we keep them on the COD website they have to be ADA compliant and there is a significant cost associated with that. I think that we are looking at using blasts. Our thought was that those blasts could be done in conjunction with COD II. I know Mary and Christine have been discussing this. I don't know if that was something that you wanted us to put on the agenda for the joint meeting how we are going to handle some of the group blasts and setting up a system or what the Board wanted to do.
Mr. Deane: That is something that should be on the joint agenda, shouldn't it? Ms. Burns: That is why I was asking if you want us to discuss it at a joint meeting,
or if you just wanted Christine and Mary to work on that. We can do that, as well.
Mr. Deane: If it has to be agreed to by the Boards, it should be on the agenda.
Mr. d'Adesky: I think joint emails or something that merits discussion so there is definitely clear understanding on how the emails are going to be used.

Ms. Burns: We will add that discussion to the agenda. That is all that I have. Just for the agenda purposes we are okay with the three to five minutes per candidate? Okay.

NINTH ORDER OF BUSINESS	Financial Reports
Approval of Check Run Summary
Combined Balance Sheet
Mr. Costello: Approval of the Check Run Summary. Mr. Deane: So moved.
Mr. Plummer: Second.

On MOTION by Mr. Deane seconded by Mr. Plummer with all in favor the check run summary was approved.

TENTH ORDER OF BUSINESS	Public Comments
Ms. Baker: Nancy Baker, 4280 Dunmore. I was going to bring up talking about the Astonliving.net, but it is a bit complex from a HOA perspective with relation to your ADA sites going live East and West. I believe there is a bit more to it and I think it would be nice if you included the HOA in the conversation at some point before you decide what you do. The other thing that I bring up from the Lake Ashton Veterans Association, we would like the Board to consider a more prominent location for honoring veterans similar or much like what they have over at the HFC. They have theirs in the lobby. We would request that we can honor Lake Ashton Veterans in a more prominent place such as maybe over the kitchen window, not this one, but the side one or in the lobby closer somewhere we would agree that it is given the respect and honor and visibility that the veterans should have.
Mr. Costello: Does anybody want to comment on that? I will comment on that. I agree with you that there should be something in this building that recognizes the sacrifice that was made by people of every branch of the service. I make a motion that we have Ms. Baker maybe work with somebody and give us a proposal as far as what you would like to do. This way we can move forward with it. It is something that quite honestly you know the answer to that I have been in favor of that from the beginning. If you could work with somebody and maybe I don't know who she could work with. Just give us something at the next meeting. I would like to see it move forward and be expedited right away.

Mr. Deane: I think we should have something from the Veterans Association as to what they would like.
Mr. Plummer: I have a question about her first comment in regards to association boards going away and trying to figure out what we are going to do in that regard. Should they be involved in the joint meeting when this is all being discussed?
Ms. Burns: Just to be clear what we are talking about is the COD website and how that is going to be up. The COD is going to have no involvement in Association Voice Ashton Living. If we do it has to be ADA compliant. We can't have the appearance that we are sending out blasts or using another site to skirt ADA compliance. The COD will have no blasts, no information, absolutely nothing on anything other than lakeashtoncdd.com going forward because we are opening up ourselves to a huge amount of liability that from a COD perspective will no longer have any information. Any information sent out regarding COD will be on LakeAshtonCDD.com which is why we were discussing if you have something like blasts to send out some of those optional services. I think you are posting classifieds now and things like that. Those are not required things the COD has to have on its website. There is a list of statutory requirements. Budget, resolutions, agenda, and minutes that need to be posted and need to be posted in an ADA compliant way.
Mr. Plummer: I guess what I am trying to go with is I would like to work with the HOA to figure out exactly what they want from us or we want from them or whatever.
Mr. d'Adesky: Perhaps if there is a representative of the HOA that brought to a COD meeting or especially to a joint meeting here is a list, here is xyz that we would like to collaborate you with that we think will be helpful. We can have a discussion about how the COD could collaborate and what we could do to move forward. Whether or not something might be more appropriate just to be handled by one or the other.
Mr. Plummer: I am okay with that but should we do that in the next joint meeting. I guess that should be directed to Nancy. Can you be ready to do that? Obviously there are two HOAs to talk about here.
Ms. Baker: It is also prior to us getting involved. The COD has always managed Ashton Living. You own the domain, we own the program, but we have never managed it up until recently. The question for the COD is what do you want to provide to the

residents and how you want to do it without getting into the government regulatory requirements that everything becomes public? I have attempted for a couple of months to get with somebody and try to get this straightened out.
Ms. Burns: If there are services that the HOA is currently offering through that site the best way to do that is for the HOA to do that completely on their own.
Ms. Baker: We just own the program. The staff has always managed the program. Mr. Plummer: That is the glitch and I think that needs to be discussed in the joint meeting because both use that program for a blast etc. That is why I was suggesting that it be on the joint meeting agenda and have the two HOAs at the table for that discussion.
Mr. d'Adesky: I guess the issue is we are just really hand-strung on our side. We literally can't do it.
Mr. Plummer: I understand that but we still need them there to make the decision where we are going to go going forward to whether it is something that we can do or can't do we still need to sit down and talk about it.
Ms. Baker: Or we are just going to not provide that service to the residents. Mr. d'Adesky: We can add discussion of the website to the agenda.
Mr. Plummer: Can you have a representative at the joint meeting? Ms. Baker: Yes.
Mr. Plummer: Does it need a West representative as well? Can you pass that onto them as well?
Ms. Baker: I will.
Ms. Stevens: Margot Stevens. Lot 31. I have been concerned because you are talking about buying the golf course and I noticed that the golf course doesn't take care of itself anymore. I wondered if you could bring some pressure there, particularly on the ponds. They have really gone downhill and they are fading away into nothing but swamp. I think if nothing else you could call S.F.W.M.D. If you could bring things and not think that you don't have anything to do with it please you do. Thank you.
A resident: Hi, I am Mike. I live on Sable Loop Drive.  I thought there was going to be discussed during the meeting, I believe Christine has sent you a lot of pictures and letters about the situation with seven houses on Sable Loop Drive. Did you all get the pictures of this?

Mr. Costello: No, but I spoke to you the other day. My house is one of the houses that is involved. It is as the previous person has said, it is property, and it is waterways that are owned by the golf course. Have you discussed this with Mr. Lee?
Ms. Wells: The last email I sent to him he just simply said he replied to Mike. Mike showed me an email where generally he had said that, talk to the COD.
A resident: Jim came out and he looked at the area and he said I did look at it, there isn't a lot I can do, as I don't have a staff anymore. You should reach out to your COD and see if they would spray, so that is what I am doing.
Mr. Costello: This is not the only body of water that we have a problem with. It is owned by the golf course. There are several that really need attention. You have to put another email out to them and we have to sit down and discuss this because quite honestly there is a problem with it.
Ms. Burns: Just to be clear so everybody understands. It is illegal for the COD to spend public funds on private property. We cannot go spray. We cannot cut. We cannot maintain any of that.
Mr. Costello: We can talk to them and all they are going to do is, I can foresee it where they are going to give us the same kind of answer that you are giving us where it is just kind of going in circles. Until they actually decide to do something with it, it is unfortunately the way it is.
A resident: The problem is the gators can walk right across the pond because it has been allowed to grow over right into our yards.
Mr. Costello: I know. I have a dog. I won't even think of letting her out behind my house due to the fact that she would probably be injured by a gator that was laying in there. I look out there all the time, and quite honestly, it is very easy for a gator to be hiding in there because it is overgrown. We could put another call out to him. I don't know is there anything that the town can do?
Mr. d'Adesky: Unless it is a code enforcement.
Mr. Costello: Even 12 inches is enough for a gator hide in.
A resident: The issue is besides the dogs, suppose your grandchildren are here, and they are playing in your backyard and a gator is hiding right behind a bush or the corner of your house. That gator could grab your grandchild before you could do anything.

Mr. Costello: I think every person sitting here agrees with you, but all we can do is talk to them and see if they will put something in motion in order to fix it.
Mr. d'Adesky: And that is us doing a favor. Once again, this is private property.
He is responsible. He is liable if any of that happens.
Mr. Costello: I think it is our responsibility to try and get them to cooperate with us, but if they decided that they are not going to cooperate our hands are tied. I think every person in this room agrees with you. If you look at the front lake, or if you look at all the waterways, it is a mess out there. By the same token, if they don't want to do something with it there is nothing we can do.
A resident: Well they are asking the COD to spray. Mr. d'Adesky: It doesn't matter.
Mr. Costello: Do you have anything else? A resident: No, that is it.
Mr. Costello: Okay, thank you. Do we have anybody else for public comments?
Mr. Dapper: Tony Dapper, 4352 Ashton Club. In regards to the golf course ponds also, this is getting ridiculous. We talk about the golf course, if we don't buy it we are going to lose property value. The first thing that you see driving into this community is those ponds. The one behind the club sales office and this one out front is terrible. The one out front has hydrilla in it and I would say within the next couple of months it is going to be all weeds. Something has to be done.
Mr. Costello: Do you have anything, Mr. Attorney, that we can do?
Mr. d'Adesky: No, the water quality is really the issue, as long as the water quality is not impacted and our permits aren't violated, aesthetically we can't do anything.
Mr. Costello: Christine, I would like you to put an email out the owners and see if we can't get them to do something. Like I said this is a bad situation. Anybody else?

ELEVENTH ORDER OF BUSINESS	Adjournment

On MOTION by Mr. Plummer seconded by Mr. Deane with all in favor the meeting was adjourned.