MINUTES OF MEETING
LAKE ASHTON COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors of the Lake Ashton Community Development District was held on Monday, November 19, 2018 at 10:30 a.m. at the Lake Ashton Clubhouse Ballroom, 4141 Ashton Club Drive, Lakes Wales, Florida 33859.

Present and constituting a quorum:

Carol Pontious Borden Deane Brenda VanSickle Bob Ference Mike Costello

Also present:

Jillian Burns Marcia Calleja Andrew d'Adesky Rey Malave Christine Wells Matt Fisher
Numerous residents

FIRST ORDER OF BUSINESS

Chairman Vice Chairman
Assistant Secretary Assistant Secretary Assistant Secretary

District Manager
Governmental Management Services District Counsel
District Engineer Community Director Field Operations Manager

Roll	Call	and	Pledge	of Allegiance

Ms. Burns called the roll and established a quorum was present and Ms. Pontious led the pledge of allegiance.
Ms. Pontious: I would like to make just a couple of comments. We have a habit here that I think we need to reform. When we say our pledge of allegiance we say one nation under God. If you look how it is printed there is no comma there and it really does change the meaning of how it is presented. So let's try it today the correct way and show some real enthusiasm because we all need it.

 	 	 	

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SECOND ORDER OF BUSINESS	Approval of Meeting Agenda

Ms. Pontious: We have an approval of the meeting agenda. We have some changes. Under the engineer's report we are going to be discussing consideration of this Dunmore-Birkdale project. Under 7E we would like to add some changes to the budget to the Dunmore-Birkdale issue. We need a motion to approve the agenda for today.
Mr. Deane: So moved. Ms. VanSickle: Second.

Ms. Pontious: We have a motion from Borden and a second from Brenda to approve the agenda.

On MOTION by Mr. Deane seconded by Ms. VanSickle with all in favor the approval of meeting agenda was approved.

Mr. d' Adesky: To clarify there is a small typo in the printed agenda which says amending the fiscal year 2018.
Ms. Burns: That is right.
Mr. d'Adesky: Just to be clear that is 2018 not 2019.
Ms. Burns: The money that we would be spending on the storm water would be for fiscal year 2019.

Mr. Deane: Yes.

THIRD ORDER OF BUSINESS	Public	Comments	on	Specific
Items on the Agenda (speakers will fill out a card and submit it to the District Manager prior to the beginning ofthe meeting)

Ms. Pontious: Alright Public Comments on Specific Items on the Agenda. I have	 two, Carol Buben and Ralph Marino. If you would approach and grab the microphone
we are ready for those.

Ms. Buben: Good morning. I would like to thank Carol and Brenda for many years of service on our CDD. Thank you for everything that you have done for us. In reference to joining the two CDDs, I don't know how this came up again but I would like to bring to everybody's attention that three years ago we paid $190,000 to the CDD in the

 	

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November 19, 2018

West to alleviate our responsibilities for road repairs over there. Now when we join up with them we are right back into paying for the road repairs. Am I right?

Mr. Deane: If we join CDDs it will only be one CDD.

Ms. Huben: That is exactly right, which means we gave them money for nothing pretty much.

Mr. Deane: According to the interlocal agreement we would pay a percentage for their road repairs and they would pay a percentage for our road repairs. They were in financial trouble because the developer was not paying them at that time. In order to help them out we agreed to adjust the interlocal agreement and say the East would pay for their repairs and the West would pay for theirs. We refunded the portion of the money that they paid us for road repairs that we had done prior to that. That is all that took place.

Ms. Huben: The bottom line is though we gave them $190,000, which is now out the window. Now if you want to join the two CDDs it is going to cost us how much money to do that and the only ones that I see that really benefit from it is the West. We don't benefit from it joining the two CDDs.
Mr. Deane: I disagree with you. I will explain that later. It is on the agenda.

Ms. Huben: So we are willing to spend this money to join two CDDs, but we are not willing to spend money to secure this building. There was a party here again two weeks ago where there was people from that party in every single room of this clubhouse. They were out on the patio and this happens again and again. Nobody wants to secure those rooms for us. They just want us to pay when things get damaged. I just really don't understand that. I hope someday somebody will be able to explain that.

Ms. Pontious: We will have to have Christine address some of this, but people who rent the rooms pay us a security deposit and damage comes out of that security deposit.

Ms. Huben: I am aware of that, but if somebody gets hurt, I mean damage is one thing but if one of our residents get hurt or gets in an altercation with these people that are drinking that is not going to be a nice thing. I really think we should think about securing our building before we worry about joining the two CDDs. That is all I have.

 	 	

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Ms. Pontious: Ok, thank you.

Mr. Marino: My name is Ralph Marino. I live at lot 250, 4269 Berwick Drive in Lakes Wales. The issue that I have, a month ago Al Goldstein got up at a Monday Morning Coffee meeting and he told people about the stormwater drain issue and the double charge that we may be getting from the City of Lake Wales. The City of Lake Wales may not realize that we live at Lake Ashton and that we are already paying for this fee. We only had a minimal amount of people at the Monday Morning Coffee meeting so I think that this thing should be put in a public notification section in the Lake Ashton Times when something that comes up that pertains to the residents of Lake Ashton. We also have trees. As a member of the code enforcement board for the City of Lake Wales we have a tree height limit of the branches whether it is more than 14 feet above the ground. I would rather not see people get a summons from our code compliance officer in the city. I was told no by Christine and I would like for her to respond to the reason why she said no that we couldn't put a public notification when it comes to our residents of Lake Ashton in our Lake Ashton Times. Thank you.
Ms. Pontious: Thank you.
Ms. Wells: I did speak to you Ralph I believe not too long ago. The first time I did say no because I wasn't sure. I guess I have a tendency to say no first before I find out what is happening, but we just need to be objective when we put things in the LA Times. I had already talked about putting something in starting in the December LA Times but it has to be generalized information like a City of Lake Wales is happening on this date, this place, this time and not mention subjects because then it is kind of like we are taking a stand on needing to go and talk about stormwater issues. I am not opposed to putting it in the LA Times, but it being generalized and just saying this is the time, place or date just so residents are aware of what is going on.

Ms. VanSickle: I would like to make a comment on that. I tend to agree with Ralph. Not paying stormwater fees I think is a major issue and I think residents need to be aware of items like that. I think that sometimes that is important. I think that could be put forward as factual. Don't tell people what to think, but this is coming forward not just a
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meeting here and here but maybe what that meeting is about. Maybe some factual ramification, but give them enough facts to make their own decision.
Mr. d'Adesky: I understand that. Absolutely it is an important thing and once again putting just hey there is a meeting here and at this meeting stormwater fees will be discussed maybe that is factual. That is ok but the issue is a really fine line. We have a total prohibition against taking any sort of position on an issue which is very clearly interrupted by the Florida law and the Florida Statutes regulating the CDD. It is a fine line in terms of what is put out there. You could certainly interpret a more detailed analysis as taking a position even if appears to be factual. For example if you present
figures or numbers that tend to support one side that can be perceived as taking a stance on an issue. Once again posting a very simple notice saying city meeting here. Stormwater fees will be discussed period. That is fine. More than that probably the CDD should not be getting involved with.

Ms. VanSickle: I can't let this go. It is factual information that Lake Ashton pays that. I don't think a lot of our people realize that they are paying for stormwater management. I think educating should be part of what our LA Times does, not giving people, telling them which way to vote, but letting them know facts. It is a fact that people are in here paying stormwater fees. It is a fact that the city wants to take it. It is a fact that Winter Haven pays those stormwater fees. It is a fact that they also pay them for the city. I think people weren't aware of that. Once they are aware of that sometimes it is easier to make those changes prior in the planning stages. I would just like to see us give a little bit more information and little bit more education. Keep it factual and objective but I think we are not doing our due diligence if we don't.
Ms. Wells: Is there something that I could put together and send to the attorney to	

look over just to make sure it is purely factual? Is that something you want me to do?
Mr. d'Adesky: That is something that you would have to send to me.

Ms. VanSickle: I am sorry I think we need to keep our residents educated and informed and I think that is part of our job. I think if you try and gloss over it I think you are doing them a disservice.

 	

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Ms. Wells: I am fine with whatever you guys are fine with. I just want to make sure that I am not getting you guys into any kind of trouble. If it is fine as doing
something. Ralph, since you are on the code enforcement board if you want to be the one	

to come to me and let me know of any issues that are coming up, or I canjust pay attention to the City of Lakes Wales and the City of Winter Haven websites. We would have to do it for both if we are going to do it for one. Then we can just come up with something together and send to the attorney to review to make sure.
Mr. d'Adesky: Every single issue we would need to review. Once again that is going to be an ongoing cost.

Ms. VanSickle: Just like he said with the trees hanging over the street, that is an issue. People may be not aware of that. You are driving one of thosebig RVs and it takes out a mirror, I think the CDD has been guilty of that and I think other people in here are guilty of that. I think you would much rather know it ahead of time then getting this nasty little thing from code enforcement.

FOURTH ORDER OF BUSINESS	Approval of Lake Ashton and

Lake Ashton II COD Joint Meeting held on October 5, 2018 and Approval of the Minutes of the Lake Ashton COD Meeting held on October 15, 2018
Ms. Pontious: Alright, we need to approve minutes. Do we really want to do the CDD joint meeting minutes today?

Mr. d'Adesky: You can if you want to or you can delay it if you would like. Ms. Pontious: Do we just want to go ahead and do it?

Mr. Deane: We can do it.
Ms. Pontious: First of all we have the CDD I and II joint meeting that was held on October 5, 2018. Do we have any additions or corrections to those minutes?
Mr. Deane: Motion to accept the minutes as presented. Mr. Costello: Second.

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for the October 5, 2018 joint meeting. All those in favor.
On MOTION by Mr. Deane seconded by Mr. Costello with all in favor the Minutes of the Lake Ashton and Lake Ashton II CDD Joint Meeting held on October 5, 2018 were approved.

Ms. Pontious: We have a motion from Borden and a second from Mike to accept the minutes

Ms. Pontious: Then our last meeting on October 15, 2018 we have minutes for those. Any additions or corrections?
Mr. Deane: Motion to accept the minutes as presented. Mr. Costello: Second.

Ms. Pontious: We have a motion from Borden and a second from Mike to accept the October 15, 2018 minutes. All those in favor.
On MOTION by Mr. Deane seconded by Mr. Costello with all in favorthe Minutes of the Lake Ashton CDD October 15, 2018 Meeting were approved.

FIFTH ORDER OF BUSINESS	Engineer's Report

Ms. Pontious: Ok. Mr. Rey. Just let it be known going in we don't want to talk to you today.

Mr. Malave: Somebody has to come and break up the party. As one of the things we have been doing and working together with staff on monitoring the construction on what is happening on Waterford and Berwick. As everybody knows it is under construction. They have basically filled the site already. They are pretty much ready for asphalt. They are fixing the bricks as we speak today and hopefully within a week which will probably be after Thanksgiving they will be totally complete. The holidays are not helping us right now on the level of work. Hopefully that one has been complete. Another one has shown up. We have TV'ed it. The recommendation from our standpoint was to replace the entire pipe. A few key things, what you have in front of you is the cost from All-Terrain to do this repair with the total for $100,581.50. One of the conversations we did have with them is the fact that they are still out there to take consideration of reducing their mobilization. They have indicated that is what they would do. We will

 	

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readdress that with them to ensure that they have given us credit for that amount. It is the first line item. MOT is still needed because it is a different location and the construction of the work will require that. We looked at the quantities of a couple things that we noticed when you look at the TV video of the pipe. The pipe was crushed. The material of the pipe was something that would not have been recommended by anybody to be used for stormwater. That is one issue that was brought up. The second was the fact there was also trees on top of the pipe which did not help the fact. We believe the workmanship, the material, the pipe did not help or actually help the trees expand with their roots. We basically came to the conclusion that the entire pipe needed to be removed and re-laid so that it would improve the situation. Request approval by the Board at this emergency effort to get this work done. I understand we will have to do modifications to the budget to be able to have sufficient dollars to do this.  A couple of questions that have come to me all surrounding the same issue, is this the only location. Are there additional new locations of where this can happen? When you start analyzing the looking around the development we have been looking at repairs for roadways and we have also done curb fixes meaning either in front of the inlet where there are depressions or curbs themselves that have been deteriorated where they have cracked and we have repaired those. When you look by section of the development of Lake Ashton CDD we have spent a large amount in this particular vicinity. If you were to take Lake Ashton Drhre from Dunmore to Dunmore intersection and Dunmore remember goes in a loop around this block, we have spent a lot of dollars repairing either roadways, inlets, stormwater systems. I recall doing repairs to the stormwater pond in the back. Also going on Lake Ashton Drive right at Dunmore those inlets were repaired and there is another patch that will be required as part of this work which has been added on with no cost to us since he is going to have his equipment. They will be able to do that. Being an engineer, no crystal ball looking at facts and what we have seen in the past I truly believe that this has been an area where workmanship, materials used were not to the best grade and it is isolated to this area. We have not seen these issues come up in any other parts of the development.  We have seen repaving for different other reasons but nothing

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indicates stormwater pipes being crushed, not installed correctly, using deficient type of materials, etc. Now I believe it is this area. I don't see and I have done a more detailed walk through in this vicinity looking at some of the inlets without causing too much alarm to the neighbors that some stranger was looking in their yard but the best I could
tell I don't see any other locations of this occurring. The only way to find out for sure is

doing a TVing if you will of all the pipes. That could be a major expense and I would not	 recommend it in other areas, maybe in this sector.	We need to be attentive to the

indicators. Depressions, movement of asphalt, curbs etc. and be able to fix these. Other than that conclusion I can only say that it is really isolated to this sector. It was all built what was called Phase II, so was the further south where all the mobile home lots are. I said that wrong. RV lots. Sorry. I meant that in a nice way. I will open that up for any questions but don't forget I request approval of the proposal.
Mr. Ference: Let's presume that it has been a poorly constructed job and poor workmanship, poor products. What can we do about it now? Do we have any recourse going back to the developer?
Mr.  Malave:  Timelines  for going back  on them is  past.  There is only a certain amount of time that you have recourse on them. There is a maintenance bond of where you have the contract for I think two years. That definitely has passed. Long term I think you are going to spend a lot of dollars trying to tie it back to the contractor. It has been almost 20 years where this work has been done. It is very difficult to prove and come up with that and I believe the attorney to argue that issue.
Mr. d'Adesky: That is very good legal opinion, Rey. Mr. Malave: I meant that as an engineer.
Mr. Ference: What would the longevity be for a well-designed pipe installation? You said 20 years have now passed and we have had no problem anywhere else in the community except in this area. How long can we expect that to go?
Mr. Malave: Stormwater pipes should last 30 plus. If you use concrete pipe which is what was used in most of the locations. In these particular locations and some of the locations here concrete pipe was not used so that was part of the problem I think in these

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two particular cases. The one on Waterford it was right at a phase line so imagine construction ended at that first lot, started again later at the next lot so that is at the end of where the project was. Joining one phase to another in all my history always gives issues. The other one there is no explanation other than using deficient material that I would not have recommended.
Mr. Ference: It lasted 20 years.

Mr. Malave: It still lasted 20 years. Roadways lifespan is 20 years before you resurface. We have been doing that. Stormwater pipes should be in the level of 30 years probably of using good material you are not going to have that issue even after 40 years. It is just a unique location within the development. I do not see that any place else.
Mr. Ference: So we are grateful that it doesn't exist anywhere else and we just need to deal with this one issue then. Hopefully.
Mr. Malave: Yes.
Mr. Ference: You don't have a crystal ball?
Mr. Malave: If I did I would be in Tahiti because I would have won the lottery.

Ms. VanSickle: My question is there are large trees over there that compounded the problem. That is something that we would not have known ahead of time. I know ARC has to approve these trees, flowerbeds and all this type of stuff, but what should we do going forward sending information to the HOA about the future of this because that is something that I wouldn't have never thought of when I was putting in a tree.

Mr. Malave: You could almost go start looking along the right-of-ways and see where some of these trees, my understanding is that these trees were put in by the developer on this lot so it was put in very early, that is why they are large. It is hard to predict that. I think it is a matter of walking and looking for details on people's yards in front on the right-of-way.   We  can look at some of that where some of the pipes are, maybe try and pinpoint something that could happen. Right now looking at most of our stormwater pipes that are near the intersections and the inlets on the side of that same street on the other side of Dunmore, zero indications of anything and you have the same configuration of pipe systems with inlets.  There are some patching areas there but they

 	

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were more associated with the utilities versus the stormwater pipe. It is just taking a visual look every so often. We can put that into our stormwater review when we do that to look at some of the intersections, not only the storm.water structures since we already have a crew here and look at that. Just be attentive. Other than that not much we can do. Ms. Pontious: We have had several homeowners that have also suffered the expense of having to remove trees because it bothered their water and sewer system. corning into the house. I think you need to be vigilant in watching your own property and seeing where things are and what you need to do there. Also visually, Rey, if you think about the Waterford  project, the Dunmore  project, the pond that we  had  to work
on, they are all in a pretty straight line going down through there.
Mr. Malave: That is pretty much where the phase line was or is.
Mr. Ference: This $100,000 price, is this going to be a rule of thumb so when we run into this problem. going forward we can anticipate and should we begin budgeting for this going forward. We say we have 20 or 30 years. We are anticipating another 10 years or 5 years, we don't know but should we anticipate $100,000 cost for repairs like we do here and start budgeting for it so that we won't be hit with $100,000 bill in two or three years whatever?
Mr. Malave: We have anticipated that and that is why we have set aside $25,000 every year. We have been doing that regularly.  These are very unique situations I believe. Mr. Ference: Not in anticipation, that is just for general repairs. Is that sufficient?

Mr. Malave: I think it is more of a managerial budgeting question in terms of how much you want to put away. I think this is a good example of how there could be unexpected things that could pop up that could be very costly.

Mr. Ference: That is m.y point. We have norm.al costs to repair etc. etc. but this is  above norm.al.
Mr.  Malave:  The  recom.m.endation  would  probably  be  over the  next five  or  six years having one or two of these could occur. We don't believe so based on the indicators that we see so far. That would be a good way to save from. the budget standpoint so it doesn't create an issue.

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Mr. Ference: That is my point.
Ms. Burns: It is definitely something when we start the next budget cycle that we will look at with Rey and look at the research.
Mr. Malave:  We did a reserve study.  We need to look at that and see how they pointed that out. I think there is a section on stormwater system and see what they were recommending. I think that is something we can combine with that in that process.
Ms. Wells: I also just wanted to point something out on the proposal. It is something that I talked about with John and Jamie with All-Terrain is that there is a light pole right there, a TECO light pole. They do not disconnect those so whatever charge TECO would charge us to disconnect that light pole is going to be included in any other electrical, power, gas or the TV lines or anything like that would be an additional cost, as well. There is some kind of electrical box there.
Mr. Malave:  I think it is cable/ telephone.  Those are always extra.  I also wanted to point out that if you noticed there is a removal for the vegetation. No replacement other than sod. Just wanted to bring that up in the costs.
Mr. Costello: One of the things on cost we only have one proposal on this. Things like these when we are spending this kind of money there should be other companies out there that we are contacting in order to find out what a competitive bid would be.
Ms. Pontious: Did you not do that on the last one, though? Mr. Deane: Yes.
Mr. Malave: On the previous one not this one. Ms. Pontious: We just did it a month ago.

Mr. Malave: We are feeling comfortable with the unit prices that they are giving are the same ones that they had before. Let me tell you the problems we are having at three other CDDs, the competitive market right now for contractors is very high. Contractors do not want to work on little small projects. Finding contractors that will even bid has been a challenge because they see it as a small project. You say $100,000 is a pretty large project for us, which I agree, but they would rather put all their efforts and work into a million dollar project and put all the work and workers thereversus the small.
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We have had a struggle. I have three other sub-developments, CDDs with very identical work, and have had a hard time finding contractors that will do the work, even All­ Terrain has been challenged to not quote for me and these others because they are committed to here.  I have to honor that on their part.  To try to get three prices is very difficult, not that it is impossible but it is very difficult.
Mr. Costello: You are saying that it is a challenge.  I think personally that it's about time we take up the challenge because we are spending a lot of money. We don't know how many more times this is going to happen. I spoke with Christine and Matt earlier about this, and there was another company out there that possibly we could look at. I think it is in our best interest to look at other companies.
Mr. Malave: We can do that.
Ms. Pontious: The other thing you need to look at is if we do that we are going to have additional mobilization fees because they are going to take all this equipment out of here.
Mr. Deane: I think since we got the best price from All-Terrain for the last project, which is basically the same project, except this is a little bit bigger than the other repair that the results are going to be the same. If we wait with All-Terrain their equipment is going to go and then instead of charging us the mobilization they are going to up it again to what it was before, which was $5,000 which increases the price of the bid.
Mr. Costello: They are charging us $2,500 in order to move this equipment three or four blocks?
Mr.  Deane:	Some  of the  equipment has  already  been  removed  back to  their warehouses . All of the bulldozers they use to dig the holes and everything else are gone.
Mr. Costello: It doesn't look like a bargain to me.   Personally I think we would have been better off if we had known about this project while they were doing the work over there and quite honestly in the future we need to get more than one bid.
Mr. Deane: No argument. I think we should have more than one bid if necessary.
I will make a proposal that we accept All-Terrain' s bid for $100,581 .50.
Mr. Ference: If that needs a second I will second that.

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Ms. Pontious:  We have a motion from Borden and a second from Bob to accept this proposal. Comments?
Ms. VanSickle: I am in agreement that we need to go ahead and do this but I agree wholeheartedly with Mike in the future we need to get multiple bids. I think that is very important especially on an item this large.
On MOTIONby Mr. Deanesecondedby Mr. Ferencewith Mr. Deane, Mr. Ference, Ms. Pontious, and Ms. VanSickle in favor and Mr. Costello opposed, the proposal from All-Terrain for
$100,581.50 for stormwater pipe replacement was approved, passing 4-1.

Ms. Pontious: The proposal does pass, but we will hopefully try and get additional bids in the future.
Mr. Malave: We will work towards that.  There are a couple other little items of things that we are working on. I don't need to go into detail about them. One of them is to just make notice of a letter we did receive from S.W.F.W.M.D. relating to the spraying we believe along the lake. We are going to find out more details before we can bring it forward and respond to it.  Nothing major that we can see in the letter.  On that thank you and hope you all have a great Thanksgiving.
Mr. Ference: Thank you, Rey.
Ms. Pontious: Thank you and the same to you.
Mr. Malave: Just on a side note it has been a pleasure working with both of you.
Of all the CDDs I work on, it is a pleasure coming here and working with you guys.
Ms. Wells: Thank you.
Mr. Malave: You both make it happen.  Thank you.

SIXTH ORDER OF BUSINESS	Unfinished Business
A. Discussion Regarding Vivonet Termination Ms. Pontious: Is this Christine or is this a legal issue?
Mr. d'Adesky: It is really just a cleanup issue. It appears that last time the actual Board direction was for me to write a letter, not for GMS to stop payment on it so they

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wanted it to be very clear, District management and their accounting people wanted a very clear direction from the Board that they are to stop payment to them. We have already sent a letter to them saying that they are not performing. They are not giving us the services and threatening to terminate. We just need a clear motion of the Board to GMS to stop payment to Vivonet. Once again there is  a risk they can attempt to collect the remaining balance, which is about $4,500. I am not going to get into the merits of  legal argument there because we are on the record here. We would need a direction to proceed because there is a risk that they could try and collect that remaining balance.

Mr. Deane: I make a motion that we stop paying Vivonet. Ms. VanSickle: Second.
Ms. Pontious: I have a motion from Borden and a second from Brenda to stop the
Vivonet termination.	

Mr. Deane: No, stop the payment.

Ms. Pontious: I thought we had done this before, though.

Mr. d' Adesky: So  did I, but when we reviewed the record the technical phrasing of the motion was for me to write a letter and they weren't comfortable stopping payment on that phrasing so this is just to cover us.
On MOTION by Mr.  Deane seconded by Ms. VanSickle with all in favor a motion to stop payment on the contract with Vivonet was approved.

SEVENTH ORDER OF BUSINESS	New Business and Supervisors
Requests

Consideration of Bocce Ball Court Refurbishment Quotes

Ms. Pontious: Ok we have consideration of the continuation of the bocce ball court refurbishment and this time we are going to be talking about the carpeting.

Ms. Wells:  And the scoreboards.  I sent out a memo with two quotes attached.  It  is very difficult to find someone to do bocce courts. I called quite a few places and they don't do bocce ball courts or they are too far away. There are two quotes attached.  Staff is seeking approval to refurbish the two bocce ball courts at the  clubhouse. Refurbishment was approved as part of the 2019 capital projects. Paver refurbishment

 	

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was already approved at the October meeting. We used approximately $3,400 out of the
$10,000 of our budgeted amount. We did have an area that was falling on the south side of the courts that we had to build up and add some extra sod. The final phase of the project just includes a replacement of the bocce ball court carpeting and the scoring systems. The carpet that was recommended is Challenger Duraplay Athletic Pro Synthetic grass with a 5 mm foam rubber backing which was recommended to use with the current shell sublayer. The quote received from Nidy includes delivery of the scoring system. Installation will be completed by the facility staff to save money on labor. Sports Services of Florida includes the installation. They didn't offer to deliver it and have us install it. Florida Sports Surfaces is also recommending the installation of sand on the new court to fill the areas between the synthetic grass blades. This procedure was not recommended by Nidy. That is why you will see the difference in price. There is a big difference in price between the two. Sports Surfaces of Florida also included an additional piece. They were not totally comfortable with laying it on a shell sublayer. Nidy said it was fine with the type of carpeting that was recommended. Sports Surfaces
added an additional price of $17,000 to replace the shell bottom with concrete. This
wasn't recommended by Nidy due to the carpet that was chosen. Nidy provided a quote for $8,872. We worked with Nidy on resurfacing of the tennis courts and other smaller projects with the tennis courts. Sports Surfaces of Florida provided a quote for $16,700.
We haven't previously worked with Sports Surfaces of Florida but they are·a licensed insured company in West Palm Beach. As you can see, it is about double the price.
Mr. Ference: Are you satisfied that we don't need all this sand work done? Mr. Deane: It is concrete work. That is what jacked it up .
Ms. Wells: The concrete price is an additional price of $17,000. So the $1 6,000 plus
the $17,000. I think that may be part of the reason why their quote it a little bit higher is because they are including that sand infill.
Mr. Ference: That is what I mean. Is that necessary?
Ms. Wells: We spoke to Nidy. They didn't feel it was necessary. I don't believe we currently have that now.
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November 19, 2018	Lake Ashton CDD

Mr. Ference: Does that increase the price generally, or it that a minimum adjustment? It doesn1 t separate that from the overall price. If we were to eliminate the synthetic grass and sand refill would the price come anywhere near what Nidy is?
Ms. Wells: I can check and see. I did reach out to the provider of the second quote, Sports Surfaces of Florida, and didn1 t get a response. That was one of the questions I was going to ask, if they take that out how much is it just for what Nidy is providing.
Mr. Ference: We didn1 t ask for that, they just submitted that.
Ms. Wells: Exactly. I reached out to them butjust didn1t get a response before the meeting.  If you want to do a not-to-exceed amount then I can reach out to Sports Surfaces of Florida to see if their price is lower than Nidy1s with just the carpet installation.
Mr. Ference: Well these two prices is apples-and-oranges. They are not competitive because one is giving us more and the other is giving us less. I think we should have two bids apples-to-apples.
Ms. Wells: I agree.   Like I said I tried reaching out to them to get a price.  At first they had put in new bocce balls and things like that and that wasnt requested from the club so I had them remove that. When I reached out to them about the sand infill I didn1t get a response before today1 s meeting.
Mr. Ference: Is it important that we have this done immediately or can we wait and see what the adjustment would be if they remove these items we didnt ask for?
Ms. Wells: I know the bocce ball players have mentioned at a couple of meetings that they wanted it done. I am completely fine with waiting or if you want to do like I said a not-to-exceed amount and then if it is lower with Sports Surfaces of Florida, then we will go with them.  I don1 t know if you want to wait until I get that.
Mr. Ference: I think we should give them a week or two and if they dont respond, then we eliminate them as a competitor and go then with Nidy, but I think we should invite them to rebid on only what we want.
Ms. Wells: I agree.
Mr. Ference: Not wait forever but give them a definite time limit to come forward with another bid.

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November 19, 2018	Lake Ashton CDD

Mr. Costello: Another thing that I would like to see, and I don't know may be my eyes, some of this print is really small, but how long are they going to back their work for? What is the warranty on this? On the Nidy I don't see anything.

Ms. Wells: I believe it is two years on both, but we can get with Nidy just to be sure. I know that Sport Surfaces of Florida did a two year workmanship warranty.
Mr. Costello: These two prices are worlds apart and quite honestly I would like to see apples compared to apples, not apples compared to oranges.
Ms. VanSickle: I would limit the time you give them because if they are not
responsive, then obviously we are not interested.	

Mr. Deane: Why can't we approve the bid, which currently the low bid is $8,872, with a not-to-exceed figure? If Sports Surfaces has a higher figure then she can go ahead and give it to Nidy and get it done. Why wait?

Mr. d'Adesky: That could be an approval of a not-to-exceed amount with a delegation of the Vice Chairman to execute the contracts for under that amount.
Mr. Ference: I will make that motion not-to-exceed the bid from Nidy and we will see what Sports Surfaces comes in at.  If is lower fine, if not, then we already have the bid.
Mr. Deane: They can go ahead and do the work. Mr. Ference: What is a reasonable time limit?

Ms. Wells: The attorney says two weeks. Two weeks. Ms. Pontious: Ok we have a motion from Bob.
Mr. Deane: Second.

Ms. Pontious:  Second from Borden.  Any further discussion?  I would just like to ask Orlando, who is in the audience. Do you have an opinion on the technology that they are suggesting? I think he was originator of what was done. Ok so we are good with a
not to exceed $9,000 limit then.

On MOTION by Mr. Ference seconded by Mr. Deane with all in favor a not-to-exceed amount of $9,000 for the refurbishment of the bocce courts was approved.

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November 19, 2018	Lake Ashton CDD

Consideration of Clubhouse Wi-Fi Equipment Quotes
Ms. Pontious: Ok Wi-Fi. Explain to us why we need additional Wi-Fi and what
we need to do.
Ms. Wells: The quotes that were included were to replace what we currently have through Spectrum. We pay a monthly fee of approximately $90 a month. I am sure most people in the audience and sitting at this table can tell you that we have quite a few issues with Wi-Fi throughout the clubhouse.   It is spotty to say it at best.   We are constantly having to reset. We have had technicians that come out here that work with the company we  purchased  them  for  that have  said  that  they  are not the best quality.   They  don't support that amount of users that we need. We tried to go a different route this time and to install our own modem so that we no longer pay the $90 per month to Spectrum. It is a one-time cost and there is no other fee after that. Both proposers are including the first year of service included with the quoted price. After that it would just be whatever service call we need to fix it. The AP's that were quoted I believe they are ingenious wireless access point. They are supposed to be really good access points. Top's Communication, I spoke to them and GMS can second that they don't have issues with them. They reset every night at 2:00 a.m. They can't tell you the last time they did a service on them. Not to say it wouldn't come up but it would be a lot more consistent then what we currently have.
Mr. Ference: What company was that again? Ms. Wells: There were two companies.
Mr. Ference: Which one are you referring to that is recommended to you?

Ms. Wells: Well we had Top's Communication and GMS both did a proposal on the same exact installation. Currently we lease our access points through Spectrum. I spoke to Spectrum. We can cancel at any time. We would save approximately $90 a month when we cancel it. They come pick up their access points. It is already wired here so whatever company the Board decides to choose would just then install the new access points into those locations. There would be an addition of another location near the hallway where the craft room/bowling alley is because right now that is a dead zone.

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November 19, 2018	Lake Ashton CDD

Mr. Ference: Have you met with both groups? Ms. Wells: Yes, I have.
Mr. Ference: There is $185 difference between both bids. Do you favor one or the other because of their tender love and care? What is your impression? It is $185 difference so the difference would be who would you rather work with?

Ms. Wells: I feel like it is a conflict of interest. GMS is really quick to respond. Top's Communication was quick to respond to get the quote, and then after that not so quick to respond. If we don't need the service they are saying, we wouldn't need them.
Ms. Pontious: GMS is our own company.
Ms. Wells: I think the response time would be quicker there. Ms. Pontious: They do the rest of the IT work here.
Ms. Wells: Exactly.
Mr. Ference: Then I make a recommendation that we accept GMS's bid for $1,300. Ms. VanSickle: Second.

Ms. Pontious: We have a motion from Bob and a second from Brenda to accept the GMS bid for $1,300 to hopefully improve our Wi-Fi system.
On MOTION by Mr. Ference seconded by Ms. VanSickle with all in favor the proposal from GMS for $1,300 for clubhouse Wi-Fi system improvements was approved.

Ms. Pontious: Have you moved your facilities?
Ms. Burns: Just the accounting office. We have two offices in Orlando. Ms. Pontious: You just keep growing.
Ms. Burns: I know, we have a lot of people.

Discussion of Combining CDDs (requested by Supervisor Deane)
Ms. Pontious: Next is the discussion of the combining of the CDDs.

Mr. Deane: I brought this up for the agenda. I had a long conversation with the lawyer with regards to this.  He has told me that it would cost probably between $50,000 and $60,000 to combine the CDDs into one CDD. Probably the biggest part of that cost is the up to $15,000 fee which would be charged by the City of Lake Wales and by the City

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November 19, 2018	Lake Ashton COD

of Winter Haven for combining the CDDs as I understand it. In addition to that, if the CDDs are combined the first Board is set by the law. There would be two members from this Board and two members from the CDD II Board, plus one at large member. After the first Board, whoever runs in the next election would be voted on by the total community of Lake Ashton. We would be one community, not two communities. I feel as long as we have two different Boards we are going to have two communities and a lot of duplicating expenses. Expenses being legal fees, meeting fees, engineering fees. We would also have more power as one Board to get one contract for everything that we need. In other words one contract for landscaping, one contract for security services. I think these items are important. When I moved in here there was no discussion of a second CDD. It came afterwards. The reason it came afterwards is because the developer had to purchase the land that the second development is built on. He therefore had already gotten the bonds for this community but he didn't have the infrastructure bonds for the community in Winter Haven. That is why there are two CDDs instead of one CDD. I think it would do nothing but benefit us. It would make us one community and it would reduce a lot of our expenses. That is why I feel we should have one CDD. In additional to that, I would like this Board to approve an email or a flyer to all residents with two questions on it that would be answered yes or no. The first question is would you want one CDD or two CDDs. Yes or No. The second question is would you want to purchase or wait and possibly get at very little cost the greenspace and the golf courses, which are our greenspace in both these communities. Just with yes or no answers. I think they should be given to every residence with a specific period of time to reply to us to know where we go with this information.

Mr. Ference: I would like to make that motion that before we make a decision today about the Board that you do indeed have the Board approve and send out an email or flyer to every resident asking these two questions that we may digest them and get some input from the community so that going forward it is a decision that we will have had the suggestions and input etc. etc. I make that motion that we go forward asking that information, being collated, collected and then we will digest it and go forward.
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November 19, 2018	Lake Ashton CDD

Mr. Costello: I have a question on the motion. Number one we aren't one CDD Board. There are two. If they say no that they don't want to be bothered with it, it is going nowhere. As our first speaker said today, we have spent a lot of money with different things as far as paving roads and everything else, the money for the roads. We have a grievance with the other CDD that if anybody wants to say I have worked with several members of the other CDD and quite honestly I think that no matter what happens, whoever the winner of that seat is going to be the At Large seat, that is going to be the side that is going to be perceived to be the winner. I don't perceive this bringing us

togeth�r any more than what we are right now. There is nothing to say that we can't go out and try and get contracts along with them for different work that has to be done but

to combine them and spend $60,000 of hard earned money just to say that we are one, the feeling that I don't perceive being there. I think it is going to be perceived as long as we live here that there is the East and the West. No matter what we do or spend $60,000 of hard earned dollars in order to try and bring a perception together I think is the wrong way to be spending money.
Mr. Ference: It is not going to cost us any money.  People are always complaining we don't hear them or we don't listen to them, we don't ask for their advice.
Mr. Costello: It will continue.  For $60,000 to be spent in orderto get the perception that we are one when we can do it amongst ourselves as far as I am concerned is wrong.
Mr. Ference: It is not going to cost us any money to poll the people and ask their opinions. It is not going to cost us any money.

Mr. Costello: We are going to do that and then the other CDD may say we don't want to be bothered. Why don't we talk to the other CDD Board prior to doing anything?

Mr. Ference: We cross that bridge when we get to it. This is our CDD. We can make a decision for ourselves. They can make a decision for themselves. What will it hurt if we poll the people in our CDD and ask these two questions? We will get information from them one way or the other.  What is it going to hurt to find out if people want a CDD or two and want a golf course or not?

 	 	 	 	

November 19, 2018	Lake Ashton CDD

Ms. VanSickle: One side should not make a decision for both. I think this whole discussion is best left for the next joint meeting which I believe is coming up when?
Mr. Costello:  December 4th.
Ms. VanSickle: I think this discussion needs to take place at that meeting with the two new Boards and it needs to go forward from there because one side can't decide what the whole community is going to do. It has to be a joint effort.
Mr. Ference: We are not asking them, we are just asking the opinion of this group. Ms. VanSickle: I thought it was to go out to everybody.
Mr. Deane:  We can't send it to the West, we can only send it to the East.

Ms. VanSickle: I agree with Mike. I think the two communities are in different cities. I would have liked to have seen several years back would be to have them both in the same city. I think that is the only way you are really only going to accomplish this. Right now there are things that they can do to work together. Some of those things I don't see happening. We operate in two different ways. I think we need to work on coming together first, otherwise you are setting yourself up for conflict. I think the two sides need to get closer together. I think the joint amenity policy is a first step. I think there are a lot of first steps so you can do it so when you make that transition, it is a smooth transition. I think if you tried to do it right now I think you are setting yourself up for failure.

Mr. Costello: It was brought out that I believe by the first speaker. There is still development going on over there. How many times are we going to pay to development the owner's side? Right now let's let the other side fully develop and at that point we can look at the scenario and say yes, we want to move forward with it but I think the first contact shouldn't be to put something out to our people. I think it should be to go to the other CDD and see what their feelings are on the scenario.
Ms. Burns: We do have a motion on the table.

Mr. d'Adesky: There was a second.  There was a motion by Borden I believe and a second by Bob.
Mr. Deane: No. A motion by Bob.

 	 	

November 19, 2018	Lake Ashton CDD

Ms. Burns: There is not a second.
Mr. d'Adesky: If there is no second it dies for a lack of a second.

Ms. Pontious:  Ok so we have the motion is there a second? No so this will be a topic for the joint meeting. Bring it up again there.
Ms. Burns: You would like us to add that to the agenda? Ms. Pontious: Please.

Discussion of Landscaping Agreement (requested by Supervisor Costello)

Ms. Pontious:  Discussion of our landscaping agreement.  I think this will probably be asked by Mike, but I think Matt needs to be available so that we can have some discussion with him as well.

Mr. Costello: Quite honestly a couple of weeks ago we had a situation where just coming into the community it hadn't been trimmed in quite a while. I spoke with Christine I don't know for better of a week. We spend a lot of money. People are worried about these golf courses becoming going to seed. This place really looked bad. I spoke with her for over a week before they came out.  If they are going to accept the check I think  they  should  be  doing  the  work.    I  don't  know,  Matt,  you  may  have  had conversations. I believe you did have conversations with them but this place really looked terrible. I had people coming to me.

Mr. Fisher: I agree. We met with Chris. Unfortunately, at that he was on vacation and I had to communicate with Mario, but those issues have been addressed and they won't happen again.

Mr. Costello: I would say if it does happen again you can let them know that I will be the first Supervisor here to see to it. I will go on a crusade to find another company who is willing to take the check but willing to do the work.
Mr. Fisher: Chris has heard rne.

Mr. Costello: Everybody deserves a vacation but even when he is on vacation we deserve the services that we are paying for.
Mr. Fisher: Absolutely.

 	 	 	

November 19, 2018	Lake Ashton CDD

Ms. Pontious: This is not just services from a couple of weeks ago.  Matt and I have been talking about this since before he took over and I was talking to Alan. We have hundreds of plants out there that have never been replaced, some of them never even pulled out. They die. It is just a bald spot and they are still there. They are not performing. I think one of the things that the new Board should do is demand that performance or seek additional.
Mr. Costello: I agree with you wholeheartedly.
Ms. VanSickle: I would just like to bring up there were several years ago when I was working with Alan and I sent him an email one night, it said landscaping, I am seeing some slippage and he said well I will check it next week while I am out there like I am every week.  So I started sending him pictures.  The next week they had a double crew out here and they were doing some work. I would like to see them do the same thing this time. Let's clean this place up. If you want to keep this job show it, otherwise we need to start looking elsewhere.
Mr. Fisher: Yes ma'am I will relay that to Chris.
Mr. d'Adesky: Generally in contract management in all CDDs no matter who the vendor is, occasionally this is what happens over time. They get comfortable. Sometimes you have to light a fire under them literally to kind of get them back up sometimes.
Mr. Costello: I understand that but by the same token and, Matt, believe me I don't put it on your shoulders in any way, but by the same token, this place looked bad. Like I said I had people coming to me asking what is going on, did we forget to pay the bill?
Ms. Pontious: They have a plant replacement budget so the money is there, it is just that they are not performing the service. Tell them they are on a short leash.
Mr. Fisher:  You bet you.
Ms. Wells: We already have.  Matt and I both have met with himand Matt let them know that if they remove something because it is dead they need to get us a quote in a timely manner to replace it with something. Either the same thing or something similar just so that we can make sure we are staying within budget. I went on one of the trips with Matt with Chris and I don't know how clearer I could have made it. I don't beat

November 19, 2018	Lake Ashton CDD

around the bush. I go straightforward. You did see the next day I think there was a double crew out here. It is just keeping up with that. I have told Matt to make sure to let them know they are on the agenda. That is not a good thing when your evaluation of your contract is on the agenda. We are not playing. You need to do what you are supposed to be doing.
Ms. VanSickle: I was glad to see the last time I complained, I was glad to see they stepped up to the plate and I hope they will this time. Up until recently I think they have done fairly well. Like you said I think sometimes they get comfortable and they need to be taken to task and need to know they are accountable.
Mr. d'Adesky:  This is under the bidding threshold for having to go through the actual public bidding process so you can informally bid it out just to get them, hey we are looking or you are on notice.
Ms. Pontious: I think we should put this on the January agenda. December probably won't do us much good but put it on the January agenda to have it re-evaluated and if we don't see a significant change then we bid. Ok would you do that for us please?
Ms. Burns: Yes.

Consideration of Resolution #2019-01 Amending the Fiscal Year 2018 General Fund Budget
Ms. Pontious: Consideration of Resolution #2019-01 amending the general budget for 2018 mostly because we have spent too much money. What do we need to do?

Ms. Burns: We had some line items that went over budget in engineering and attorney fees. We have had a lot of activity lately due to the golf course and extra meetings that impacted those. A lot of stormwater issues impacted Rey's fees. A couple of items for clubhouse maintenance and special events was a little bit under budget and we also had some excess revenues so we are proposing increasing that carry forward surplus in order to offset these. This is for the fiscal year that ended September 30th so we are just re-doing the budget with these line items for the final year audit.
Ms. Pontious: Do we need a motion?

Ms. Burns: Yes we need a motion to approve Resolution #2019-01.

November 19, 2018	Lake Ashton CDD

Mr. Deane: So moved. Ms. VanSickle: Second.
Ms. Pontious: We have a motion from Borden and a second from Brenda to approve Resolution #2019-01 to change our budget by $83,477. Any further discussion?
Mr. Deane: No discussion on that.

Ms. Pontious: We need to vote first.  All those in favor.

On MOTION by Mr. Deane seconded by Ms. VanSickle with all in favor Resolution #2019-01 Amending the Fiscal Year 2018 General Fund Budget was approved.

Ms. Pontious: Seeing some of these things brings up, and I don't even know that she is here today. Is Valerie here?

Ms. Wells: She is not.

Ms. Pontious: The young lady has done a tremendous job for us with this working behind the scenes because we don't always see her but with the newsletter and the advertising and all the things that go into that she has done a phenomenal job. We owe her a great deal of thanks. In general our staff in total is the finest and we just work really well with these people and we are so glad to have them Christine, Matt, Theresa, Sheila, the new ones that are stepping in and stepping up. We just have a great group so I thank them and hope that all continues as is. You have an issue as well.

Mr. Deane: Yes I have an issue with this year's 2019 capital budget.  There are three items on the budget for this year that I believe are not necessary. The first item is the sand filtration system for the pool. The second item is the replacement of the pool tile and the third item is the pavement management. I would like to take those three budgeted amounts and move them to stormwater management which would give us enough money to pay for the two stormwater repairs, which amount to approximately

$200,000 folks. We only have $25,000 in stormwater management at the present time. This would move these amounts to stormwater management. It would give us enough money to make the stormwater repairs and leave some excess money in that account on the budget without taking any of our reserves.
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November 19, 2018	Lake Ashton COD

Mr. Costello: I make a motion we follow Borden's suggestion and make the move. Ms. VanSickle: Second.
Ms. Pontious: We have a motion from Mike and a second from Brenda to move three items to balance our budget for 2019. Is there further discussion?
Ms. Burns: I just have a question. You said sand filtration, pool tile and what was the third?
Mr. Deane: Road pavement management. It is not necessary for us to go and replace the roads that were scheduled for pavement. They are in good enough shape that baring anything unforeseen they won't need repaving next year.
Mr. d'Adesky: Just because it is an amendment of the budget at the next meeting she can make those changes. Maybe present a budget showing those figures for you to ratify so the approval can take place now but just to put it in the public notice to show that we are ratifying that budget to those numbers.
Ms. Pontious: Ok All those in favor.
On MOTION by Mr. Costello seconded by Ms. VanSickle with all in favor the Board authorized staff to remove sand filtration, pool tile replacement and, pavement management from thefiscal year 2019 capital projects budget and reallocate funds to stormwater management.

EIGHTH ORDER OF BUSINESS	Staff Reports
Attorney
Ms. Pontious: Do we have any additional attorney reports?
Mr.  d'Adesky:  No.  You  know  what  issues  I  am  dealing  with  which  are  still ongoing. Once again I'd like to say thank you to Supervisor Pontious and Supervisor VanSickle. I remember when I started here as a young lawyer three years ago I had commented to Jan that this was one of the best run Districts in terms in the amount of detail everybody pays attention in terms of reading the agenda and going through everything. I think both of you as Supervisors had a big deal to do with that. Thank you.
Ms. Pontious: Thank you. Ms. VanSickle: Thank you.

November 19, 2018	Lake Ashton CDD

Community Director - Monthly Report
Ms. Wells: The community director report was included in the agenda packet.
There are a couple of changes to some of the projects on the last page. The patio awning was supposed to be scheduled to be installed last week. When they came to inspect it to

do final measurements to install the canvas they realized that there was some damage to the tresses which they have sent us an addendum to their original proposal.  I forwarded it to our insurance agent. I told them we haven't had any, they said from items dropping on the canvas. We haven't had any issue like that so it must not have been seen when they originally did the inspection and provided a quote that we presented to the insurance agent. I am just waiting to hear a response back from them. They have us on the schedule for the week of the 26th of November. You will see that there is already a lift out there so they are ready to go. They just couldn't install it. It did say 30 days to complete. It is actually 30 days for the entire project so once they get the canvas here it should only take two days to complete. One of the things with the repair of the tresses is that they may have to close the pool for half a day to do that. We will keep residents notified if there is a time that the pool needs to be closed to accommodate those repairs. I am really just waiting to hear back from the insurance agent to see if it is going to be covered. Then I will go forward with that. Also the bowling alley scoring system which was scheduled to be installed the week of the 12th is moved back to the weekend of the 1st. Our scoring system has traveled all the way from Australia so it is in Denver. By the time they get it here it is going to be installed the weekend of the 1st. Everything is ready to go for that.  Just one final thing because I didn't have it scheduled when we did the community director report, is holiday lighting. You should see them start to install the outdoor lighting today and tomorrow. Then on Tuesday they will start installing some of the holiday decorations in the foyer and on the stage. We are getting into the season. Can't believe it is already here. If there is any other questions on anything else on the report I will be glad to answer them.

Ms. Pontious: Thank you, any other concerns for Christine?

 	 	 	 	

November 19, 2018	Lake Ashton CDD

Field Manager

Monthly Report
Consideration of Medjool Palm Inj ection Program
Mr. Fisher:  Included is the operations manager report.  Any questions you can ask and I will answer.

Ms. VanSickle: I would just like to say thank you, Matt. You have been a good addition to this team and your promotion I think you are doing very well and stepping up to the job. I appreciate the quick response to emails I always get from you. So thank you for everything you are doing. Christine, you too.

Ms. Wells: Thank you.
Ms. VanSickle: Christine is my pen pal.

Mr. Fisher: Included you will see a quote to address the diseases that palms get on the Boulevard. Staff has been pro-active in pursuing this just because it is a stake in the chest when you see one get a disease. They are beautiful on the Boulevard especially at night when they are lit up. I reached out to Yellowstone and they had a certified arborist come and assess them. Interesting enough they don't believe it is decline, it is a fusarium disease which is also known as lethal yellowing. It is a fungus that gets in the soil and palms will absorb it through the root system killing it. There is a $2,500 annual cost  which  is  two  treatments.    That  includes  fertilizer,  insecticide,  fungicide  and  it strengthens the palms. They are kind of resilient to a lot of the issues that causes them to die meaning this fusarium. It has an extremely successful rate is what I am told, just going by what this arborist has informed Yellowstone. I don't know if you guys received it but there is a plan of action.
Ms. Wells: That part wasn't in here.
Mr. Ference: That is an annual charge, Matt? Mr. Fisher: It is an annual yes, sir.
Mr. Ference: How many trees are involved?

Mr. Fisher: We have 18. We lost 4 over the past few years. I know we lost 2 to disease, and a couple you can't help lightning striking them, but I think it is a good recommendation.  I will leave it to the Board to decide if you guys would like that.

November 19, 2018

Mr. Ference: $2,500 for 18 trees to be treated. Ms. Pontious: Twice a year.

Lake Ashton CDD

Mr. Fisher: To put in perspective one full grown medjool palm is upwards of
$6,500 - $7,000.
Mr. d'Adesky: Just as a comment, we have a community in Lee County that has a comparable amount of trees and it is the same price. They go through the same process.
Mr. Ference: Does that need a motion to accept?	I will make a motion to go forward with that recommendation.

Mr. Deane:  Second.

Ms. Pontious: We have a motion from Bob and a second from Borden to implement the Yellowstone palm treatment program for $2,500 for the next year. Any further discussion? All in favor.
On MOTION by Mr. Ference seconded by Mr. Deane with all in favor proposal from Yellowstone for $2,500 for Medjool Palm Injection Treatment program was approved.

Mr. Fisher: I had got with Yellowstone and told Chris they need to set things up and be more pro-active in replacing plants other than us telling them to do it. He noted that. They have replaced them already and they are ready for another batch in his pickup truck Wednesday. We have approved some installation of new things on the Boulevard. It will begin looking better. I apologize about that. I just want to thank Carol and Brenda for your service and it hasbeen a pleasure working with you guys in this new rule. It has been eight years since I have been here and you guys have been a blessing to my family. We look forward to seeing you guys off the Board and as normal residents.

Ms. Pontious: Thank you. Ms. VanSickle: Thank you.
COD Manager
Ms. Pontious: CDD manager anything to report to us?
Ms. Burns: Just a couple of things. I also want to echo my thanks to Brenda and Carol. I haven't been here as long as some of the other staff members, but in the time that

 	 	 	

November 19, 2018	Lake Ashton CDD

I have been here it has been a pleasure working with both of you. I hope you continue to come to meetings and heckle us fromthe audience. I just wanted to go over the schedule for the joint meeting just for all the members out in the audience, as well. I sent this to staff late in the day on Friday kind of what the plan is going to be for that meeting. There were some questions about swearing in newly elected Supervisors for both Lake Ashton I and Lake Ashton II and some concern about perhaps this Board not having a Chair at the meeting if we didn't have a meeting before then. Staff discussed it and we talked to Borden as the Vice Chair, as well as Doug Robertson from the other side, and decided that we would schedule a Lake Aston Board meeting at 9:30 a.m. on December 4th. The only two agenda items on that meeting will be the swearing in the newly elected Supervisors and electing officers at that time.

Mr. Deane: That will be over there.

Ms. Burns: That will be on the other side.  All these meetings are going to be held at the Health and Fitness Center. Those two items, just swearing in the new Board member and electing officers, will take place at 9:30 a.m. At 9:45 a.m. we will do the exact same for Lake Ashton II. We will swear in their newly elected Supervisors, and they will elect officers as well. They are moving their December meeting to that day. Their agenda will have a recess after that item at which time we will pick up the joint meeting at 10:00
as planned. After the joint meeting adjourns we will resume the Lake Ashton II
meeting for the remainder of their regular agenda items such as quotes and any
discussion items that they may have.	Borden and I discussed whether Lake Ashton	

wanted to change their December meeting date. I know it is fairly close to the holidays. It is December 17th. We thought it would make sense for the three Board members who will remain on to maybe discuss that at this meeting rather than Borden just making the call outside the meeting since there is three of you here. If you want to keep the December 17th meeting you can do that. If you want to move it up closer in the month whatever your preference would be. We will have the new Board sworn in at that joint meeting so they will be official as of that day.

November 19, 2018	Lake Ashton CDD

Mr. d'Adesky:  Or you can hold it and cancel it at a later time in case there is some sort of action you need to take on the 17th.
Mr. Costello: Why don't we put it on the agenda for the meeting on December 4th? Put the moving of the meeting instead of the 17th just to add it on. It is going to take like two minutes for the other new members to make a decision whether they are going to be here or if they have plans for the holidays. This way we can move it at that time.
Mr. Deane: That is good.
Ms. Burns: That make sense, we will do that. Thank you.

NINTH ORDER OF BUSINESS	Financial Reports
Approval of Check Run Summary
Combined Balance Sheet

Ms. Pontious: Ok the check run summary.  Do we have any additions, questions or deletions from the check run summary?
Mr. Deane: Motion to accept. Mr. Ference: Second.
Ms. Pontious: We have a motion from Borden and a second from Bob to accept the check run summary.  Any further discussion?  All those in favor.

On MOTION by Mr. Deane seconded by Mr. Ference with all in favor the check run summary was approved.

Ms. Pontious:  Is there anything you need to tell us about the balance sheet? Ms. Burns: Nothing to point out but I would be glad to answer any questions.

Ms. Pontious: Just to remind everyone, we are according to this, 100% collected, which is always a good thing. However we are just starting over_ again.  Back down to zero, it generally is January.

Ms.  Burns:  We  usually  get  the first  disbursement  sometimes  the  last  week  in November, usually we get the like the first week in December. We will start to see those on the next one.
Ms. Pontious: We get that money because you are so kind as to pay your taxes on time.  That is always our November pleasure to write that check for the tax bill.  As you

 	 	

November 19, 2018	Lake Ashton CDD

do that then that is what funds the money that we spend for the CDD and the maintenance of the facilities here so that is closely related. Do we have anything else from the Board members? Is there anything else before we do public comment? Then it is time for public comment at the end of the meeting.
TENTH  ORDER OF BUSINESS	Public Comments
Mr.  Murray Zacharia:   Good morning.   Murray Zacharia, 4004 Dunmore Drive.

Carol and Brenda, thank you very much.  I was going to say we are going to miss you, but I know where both of you live. Thank you to the Board for very healthy discussions today. I think there were interesting subjects that I look forward to participating in the future.   Thank  you for the  decisions  you  made  today.   I just want to  ask  GMS to be prepared on December 4th when the discussion comes up about the golf course and future discussions whenever they may be on Borden's comments regarding combining CDDs.
Just this morning in reading the legal notices, I noticed that GMS is involved in, and I didn't know this until this morning, in providing management services to Poinciana Villages, which is reported a lot in the newspaper for various reasons. There are apparently a lot of CDDs and a lot of residents and I would look to GMS representatives to kind of help us learn what is good and bad about the way Poinciana Villages is operating and what the advantages and disadvantages might be to some of the decisions this Board might be called to make.
Mr. Jack VanSickle:  Jack VanSickle, 4060 Ashton Club Drive.  When you all were

discussing the new stormwater issue you came up with $100,000 plan to pay for it, but unless I missed it there were several things brought up like the disconnection of light

poles, an electrical box, that was not included in that number.  Is that now an unfunded issue that you have to work for or are you going to make a decision not to exceed to get those things done.  If you are in middle of doing that project and have no funds to move those, does the project stop? I think that was missed by some people. Maybe I misunderstood it. Christine, they were unfunded if I am not mistaken, correct?

Ms. Wells: I know on the quote it d1d say that it wasn't for a TECO light pole.

November 19, 2018	Lake Ashton CDD

Mr. VanSickle: The engineer. basically was saying that there was a light pole and also an electrical box was there and it was unfunded for that work That will stop you when you start work in there.
Ms. VanSickle: That is correct. On the last one we added a little extra for that with an up to an amount, but we did not do that on this one.
Ms. Wells:  I was just going to say too on the proposal, All-Terrain will be billing on actually completed to not-to-exceed the price of $100,000. It is unknown if it is going to reach the $100,000 or if there is going to be some wiggle room in there for the amount that was already approved.
Ms. VanSickle: Is that something that we need to adjust now going forward so we don't get caught?
Ms. Pontious: How much extra expense was there in this one?  Do you know yet?
Ms. Wells: We just received the quote this morning.  I haven't had a chance to reach out to TECO to see how much it would be to uninstall that light pole. I believe that was the other expense.  It was uninstalling the TECO light pole, they did bring that up.
Ms. Burns: You could delegate a Board member the authority to sign off on any additional costs in order to keep the repairs. Perhaps the Vice Chair.
Mr. Costello: We have a meeting coming up on December 4th•   I realize that we want to keep it as short as possible but by the same token if we have to move the lights in order to do the work I mean we have no other choice so I don't know if we want to let it go until December 4th• I have my attorney shaking his head.
Mr. d'Adesky: From my discussion with Rey I believe that he intended to get that
done as soon as possible so it seems like Jill's suggestion of delegating a Board member	              would be better. This might be something that frankly if Rey was sitting here he could
answer in 30 seconds.
Mr. Costello: You are right. I make a motion that we designate the Vice Chair to make the decision having the light pole removed.
Ms. VanSickle: Second.

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November 19, 2018

Lake Ashton CDD

Ms. Pontious:  We have a motion from Mike and a second from Brenda to appoint Borden as the Vice Chair to address any issues on the project with Rey.
On MOTION by Mr. Costello seconded by Ms. VanSickle with all in favor motion to appoint Borden Deane as Vice
Chairman to address any additional expenses related to the stormwater repair was approved.

Mr. Ference: I make a motion that we adjourn this meeting.
Mr. Deane: No, not quite yet. I have something to say. Carol and Brenda, we want to thank you both for everything you have done for Lake Ashton and for you we have this pendant.
Ms. Pontious: Thank you very much. It is beautiful.

Mr.  Deane:   Brenda, we have the same for you.   What it says is Lake Ashton presented to Carol Pontious and Brenda VanSickle in recognition of your 8 years of dedicated service to the community of Lake Ashton dated 2018. I wish to greatly thank you both. It has been a pleasure working with you for the last 8 years.
Ms. VanSickle: Thank you. Mr. Costello: Thank you.

Mr. Ference:  Thank you.
Mr. Deane:  Okay, Bob, now you can do it.

t Secretary/ Secretary

ELEVENTH  ORDER OF BUSINES S	Adjournment	

On MOTION by Mr. Ference seconded by Mr. Deane with all in favor the meeting was adjourned.

,..,··"'	"7

Chairman/Vice Chairman

36